LABORATORIO DE DOCUMENTACIÓN GEOMÉTRICA DEL PATRIMONIO
G upo de In es igación en Pa imonio Cons uido (UPV-EHU)
c/ Jus o Vélez de Elo iaga, 1 (Cen o de In es igación Micaela Po illa)
01006 Vi o ia-Gas eiz (España-Spain).
T no: +34 945 013222 / 013264
e-mail: [email p o ec ed] web: h p://www.ldgp.es
ARCHIVO DEL LABORATORIO DE
DOCUMENTACIÓN GEOMÉTRICA DEL
PATRIMONIO
LABORATORY FOR THE GEOMETRIC DOCUMENTATION OF
HERITAGE’S ARCHIVE
Sección de a ículos / Pape s sec ion
87
In o mación gene al / Gene al in o ma ion
TÍTULO:
Documen a y da a collec ion: an ini ial s ep o in o ma ion managemen
in he conse a ion and es o a ion o cul u al he i age
:TITLE
AUTORES:
Jaione KORRO BAÑUELOS
José Manuel VALLE-MELÓN
Ál a o RODRÍGUEZ MIRANDA
:AUTORS
FECHA:
Ene o 2024 / Janua y 2024
:DATE
NÚMERO:
LDGP_a _087
:NUMBER
IDIOMA:
inglés / English
:LANGUAGE
Resumen
TÍTULO:
Ca álogo documen al: un paso inicial pa a la ges ión de la in o mación en
conse ación- es au ación del pa imonio cul u al
RESUMEN:
Documen a el pa imonio a qui ec ónico es un paso p elimina pa a esol e
p oblemas de conse ación y ges ión del pa imonio. Sin emba go, la ecogida
de da os se ealiza muchas eces de mane a aislada, con al a de conexión
en e los di e en es ipos de da os y de mane a incomple a. En el p esen e
abajo se analiza el conjun o documen al écnico y adminis a i o ela i o a los
abajos de conse ación- es au ación lle ados a cabo en el monas e io de San
Millán de la Cogolla, de Yuso (La Rioja, España) desde su decla ación como
Pa imonio Mundial po la UNESCO en 1997. El obje i o p incipal es
p opo ciona un sis ema de ges ión documen al que a o ezca una
conse ación e icaz y du ade a y que ambién pe mi a su eu ilización y pues a
en alo . El abajo ha supues o la ecupe ación de la in o mación (desde a ios
a chi os donde es aban dispe sos), su clasi icación conjun a y desc ipción con
una lis a de me ada os.
DESCRIPTORES
NATURALES:
Ges ión documen al, conse ación, es au ación, bases de da os, modelado
concep ual
DESCRIPTORES
CONTROLADOS:
(P oceden es del Tesau o UNESCO [h p://da abases.unesco.o g/ hessp/])
pa imonio cul u al, conse ación de los bienes cul u ales, isualización
de da os, ges ión de la in o mación
Abs ac
TITLE:
Documen a y da a collec ion: an ini ial s ep o in o ma ion managemen in he
conse a ion and es o a ion o cul u al he i age
ABSTRACT:
A chi ec u al he i age documen a ion is a p elimina y s ep o add ess any
he i age conse a ion and managemen p oblem. Howe e , da a collec ion is
o en isola ed esul ing in lack o communica ion be ween di e en da a ypes
and incomple e documen a ion. This ex examines he wide- anging collec ion
o echnical and adminis a i e documen a ion conce ning o he successi e
conse a ion- es o a ion wo ks ca ied ou in he monas e y o San Millán de la
Cogolla de Yuso (La Rioja, Spain) since i s decla a ion as a UNESCO Wo ld
He i age si e in 1997. The main objec i e is o p opose a documen
managemen sys em which can suppo an e icien long-las ing sa egua d and
also allows new uses and addi ional alues. This aim en ails he conside a ion
o in o ma ion e ie al (when he documen s a e sca e ed ac oss many
a chi es), classi ica ion (a no malised and comp ehensi e classi ica ion cha is
lacking o he documen s gene a ed in conse a ion- es o a ion), and
desc ip ion (a lis o me ada a needs o be bene i o u u e use s and any o he
addi ional uses).
NATURAL
KEYWORDS:
Documen managemen , conse a ion, es o a ion, da abases, concep ual
modelling
CONTROLLED
KEYWORDS:
(F om he UNESCO’s hesau us [h p://da abases.unesco.o g/ hesau us/])
cul u al he i age, cul u al p ope y p ese a ion, da a isualiza ion, da a
managemen
Publicación / Publica ion
Comunicación en un cong eso / Lec u e in a cong ess
NOMBRE:
:NAME
LUGAR:
:PLACE
FECHA:
:DATE
ACTAS:
:PROCEEDINGS
FECHA:
:DATE
WEB:
:WEB
NOTAS:
:NOTES
A ículo en e is a / Jou nal pape
NOMBRE:
Conse a Pa imonio
:NAME
EDITOR:
ARP · Associação P o issional de Conse ado es-Res au ado es de
Po ugal
:EDITOR
NÚMERO:
45
:NUMBER
FECHA:
2024
:DATE
ISBN:
:ISBN
ISSN:
2182-9942
:ISSN
WEB:
h ps://conse a pa imonio.p /a icle/ iew/27370
:WEB
PÁGINAS:
:PAGES
NOTAS:
:NOTES
DOI:
h ps://doi.o g/10.14568/cp27370
:DOI
O o / O he
DETALLES:
:DETAILS
De echos / Righ s
AUTORES:
Es á pe mi ido ci a y ex ac a el ex o, siemp e que la uen e sea
cla amen e iden i icada. / Pe mision is g an ed o quo e and ake
exce p s om his ex , p o ided ha he sou ce o such ma e ial is ully
acknowledged.
:AUTORS
EDITOR:
El a ículo se dis ibuye desde la e is a con licencia abie a CC-BY.
/
The pape is deli e ed om he jou nal webpage unde open CC-BY
licence
.
:PUBLISHER
OTROS:
:OTHERS
Renuncia de esponsabilidad / Disclaime
DESCARGO:
El uso de la in o mación con enida en es e documen o se ha á bajo la
comple a esponsabilidad del usua io. / The use o he in o ma ion
con ained in his documen will be unde he exclusi e esponsibili y o
he use .
:DISCLAIMER
Es uc u a / F amewo k
ID
PERMANENTE:
h p://hdl.handle.ne /10810/76391
:PERMANENT ID
ESTRUCTURA:
ldgp_a 087_Conse a Pa imonio_CTD.pd : es e
documen o / his documen .
:FRAMEWORK
Ci a comple a ecomendada / Recomended ull ci a ion
CITA:
Ko o, J., Valle-Melón, J.M., Rod iguez Mi anda, Á. (2024).
Documen a y da a collec ion: an ini ial s ep o in o ma ion
managemen in he conse a ion and es o a ion o cul u al he i age.
Conse a Pa imonio, 45: 21-35. h ps://doi.o g/10.14568/cp27370
:CITATION
ARTICLE / ARTIGO
CONSERVAR PATRIMÓNIO 45 (2024) 21-35 · h ps://doi.o g/10.14568/cp27370 · ISSN 2182-9942
ARP · Associação P o issional de Conse ado es-Res au ado es de Po ugal · h ps://conse a pa imonio.p
21
Documen a y da a collec ion: an ini ial s ep o
in o ma ion managemen in he conse a ion and
es o a ion o cul u al he i age
JAIONE KORRO 1 *
JOSÉ M. VALLE-MELÓN 1
ÁLVARO RODRÍGUEZ
MIRANDA 1,2
1. GPAC‐Buil He i age Resea ch
G oup, Labo a o y o he
Geome ic Documen a ion o
He i age Uni e si y o he Basque
Coun y (UPV/EHU), Jus o Vélez
de Elo iaga 1, 01006 Vi o ia‐
Gas eiz, Spain
2. Depa men o Applied
Ma hema ics, Facul y o Enginee ing
o Vi o ia‐Gas eiz, Uni e si y o he
Basque Coun y (UPV/EHU), Nie es
Cano 12, 01006 Vi o ia-Gas eiz, Spain
* mi enjaione.ko [email protected]
Recolha de dados documen ais: um p imei o passo
pa a a ges ão da in o mação em conse ação e
es au o do pa imónio cul u al
Abs ac
A chi ec u al he i age documen a ion is a p elimina y s ep o add ess any he i age
conse a ion and managemen p oblem. Howe e , da a collec ion is o en isola ed esul ing
in lack o communica ion be ween di e en da a ypes and incomple e documen a ion. This
ex examines he wide- anging collec ion o echnical and adminis a i e documen a ion
conce ning o he successi e conse a ion- es o a ion wo ks ca ied ou in he monas e y o
San Millán de la Cogolla de Yuso (La Rioja, Spain) since i s decla a ion as a UNESCO Wo ld
He i age si e in 1997. The main objec i e is o p opose a documen managemen sys em which
can suppo an e icien long-las ing sa egua d and also allows new uses and addi ional
alues. This aim en ails he conside a ion o in o ma ion e ie al (when he documen s a e
sca e ed ac oss many a chi es), classi ica ion (a no malised and comp ehensi e
classi ica ion cha is lacking o he documen s gene a ed in conse a ion- es o a ion), and
desc ip ion (a lis o me ada a needs o be bene i o u u e use s and any o he addi ional
uses).
KEYWORDS
Documen managemen
Conse a ion
Res o a ion
Da abases
Concep ual modelling
Resumo
Documen a o pa imónio a qui e ónico é um passo p elimina pa a esol e p oblemas de
conse ação e ges ão do pa imónio. No en an o, a ecolha de dados é mui as ezes isolada,
al ando a ligação en e os di e en es ipos de dados e a documen ação incomple a. Aqui
analisa-se o as o conjun o de documen ação écnica e adminis a i a ela i a aos abalhos
de conse ação- es au o ealizados no mos ei o de San Millán de la Cogolla de Yuso (La Rioja,
Espanha) desde a sua decla ação como Pa imónio Mundial da UNESCO, em 1997. O obje i o
p incipal é p opo um sis ema de ges ão documen al que possa apoia uma conse ação e icaz
e du adou a e que pe mi a ambém se eu ilizado e alo izado. Is o implica conside a a
ecupe ação da in o mação (quando os documen os se encon am dispe sos po mui os
a qui os), a classi icação ( al a uma abela de classi icação no malizada e ab angen e pa a os
documen os ge ados na conse ação- es au o) e a desc ição (lis a de me adados pa a
bene ício de u u os u ilizado es e quaisque ou as u ilizações).
PALAVRAS-CHAVE
Ges ão documen al
Conse ação
Res au o
Base de dados
Modelação concep ual
J. Ko o, J. M. Valle-Melón, A. Rod íguez Mi anda
CONSERVAR PATRIMÓNIO 45 (2024) h ps://doi.o g/10.14568/cp27370
22
In oduc ion
Knowledge and unde s anding a e key ac o s when i comes o aking decisions, plan
in e en ions, and un he managemen o a he i age elemen . Bo h depend on he a ailabili y
o in o ma ion, he e o e, he collec ion o documen s ega ding all he p e ious conse a ion-
es o a ion ac ions ca ied ou becomes an essen ial p ocess ha will a ec he subsequen
p ocedu es aimed a he de elopmen o he uses and he p ese a ion o he his o ic buildings.
Ul ima ely, i can be said ha documen a ion is necessa y o he main enance o cul u al
he i age h ough i s en i e li e cycle and should be a ully in eg a ed pa o he conse a ion
p ocess. In his ega d, de ailed ecommenda ions can be ound in ICOMOS [1-2] and His o ic
Places [3].
The p esen wo k deals wi h he compila ion and classi ica ion in he o m o a da abase o
all he echnical, adminis a i e and backg ound documen a ion p oduced du ing he
in e en ions ca ied ou in he monas e y o San Millán de la Cogolla de Yuso (Figu e 1), since
i s decla a ion as a Wo ld He i age si e in 1997. The goal is o p opose a me hodology o he
p ese a ion, eco e y and managemen o documen a ion ha will se e as a suppo ing
elemen o ensu e he sa egua ding o he he i age elemen i sel .
To a la ge ex en , his a icle ies o adop he concep o Collec ion Ca e Documen a ion
(CCD) [4] – which e e s o he eco ding, a chi ing and use o he ac ions aken o p e en o
limi he de e io a ion o any mo eable cul u al he i age – o he managemen o he whole
building. Indeed, an e icien CCD is called on o (1) o p omo e he impac o p ese a ion
ac i i ies, (2) o encou age g ea e unde s anding o he managemen p ocesses, (3) is a
eminde o pe iodic e iews o da a, (4) o a oid he loss o ins i u ional knowledge ( o
ins ance, due o he changes in he s a ), (5) o helping he iden i ica ion and analysis o isks,
(6) o p e en he duplica ion o ac i i ies, as well as p o ide da a o : (7) unding applica ions
and (8) he gene a ion o epo s o o he managemen unc ions.
Figu e 1. Access o he chu ch o he monas e y o San Millán de la Cogolla de Yuso, om he Wes .
Documen a y da a collec ion: an ini ial s ep o in o ma ion managemen in he conse a ion and es o a ion o cul u al he i age
CONSERVAR PATRIMÓNIO 45 (2024) h ps://doi.o g/10.14568/cp27370
23
As s a ed in he gene al e e ences on conse a ion p ac ice – such as ICOMOS [5] o
UNESCO [6], he design, implemen a ion and moni o ing o any conse a ion- es o a ion
ac ion mus be ca ied ou in he con ex o a mas e plan, which will s ing oge he he
di e en wo ks in o de o make possible and enhance he de ined aims and uses.
Nowadays, he complexi y o he managemen and he numbe o disciplines and
p o essionals in ol ed in he in e en ions equi e he de elopmen o guidelines o hei
o ganiza ion, whe e he in o ma ion i sel becomes essen ial o accu a e diagnosis and he
ealiza ion o cohe en in e en ion p oposals [7]. Un o una ely, he implemen a ion o he
conse a ion p og ams o en neglec s eco ding such o conside s he documen a ion as an
a e hough al hough, o ensu e e ec i e conse a ion decisions, eco d-keeping should be a
main componen a e e y s age. Indeed, he de ini ion o he ac ions needs o be based on he
knowledge o he p e ious in e en ions [8] – no only wha was ca ied ou bu also how he
ea ed a eas esponded since i is no unusual ha cu en issues a e consequences o pas
ope a ions [9]. Addi ionally, he e should be a ca e ul s udy o he na u e o he ma e ials and
he igge ing ac o s o he pa hologies o be educed [10], as well as being in compliance wi h
en i onmen al s anda ds and cu en legisla ion [11]. Likewise, i is necessa y o de elop a
comple e o e iew o he e olu ion o he s a e o conse a ion based on he in o ma ion
ga he ed h ough pe iodic epo s [12].
The need o documen a ion is also e iden i i is conside ed ha he me hodologies and
c i e ia o he conse a ion- es o a ion change o e ime due o a ious ac o s such as he
adap a ion o new uses and laws o he eplacemen o echniques and p oduc s [13], bu also
due o shi s pa adigms ega ding he conse a ion o a chi ec u al he i age [14]; especially i
we bea in mind ha many in e en ions unde aken o e he las pa o he nine een h
cen u y and mos o he wen ie h we e d i en by his o icis ic c i e ia, in which he au hen ici y
o he isible esul may ha e been comp omised [15]. The e o e, as es o a ion c i e ia e ol e
o e ime acco ding o he sensibili y and leading as es – as well as he a ailable esou ces –
each in e en ion has o be ponde ed o e in he con ex o whe e i was ca ied ou . On he
o he hand, hese common g ounds allow he es ablishmen o pa e ns when analyzing
in e en ions in di e en elemen s [16] and his emphasizes he impo ance o ca e ully
sc u inising he conse a ion- es o a ion his o y o he di e en he i age elemen s.
The e o e, he managemen o he in o ma ion ega ding he conse a ion- es o a ion o
cul u al he i age elemen s is a e y ac i e esea ch a ea wi h no ewo hy in e na ional p ojec s
[17] and many in e es ing cases applied o ele an monumen s, such as: he SIALH
in o ma ion sys em o he Alhamb a in G anada [18], he G ea P ojec Pompeii In o ma ion
Sys em (GPP-IP) [19], he n-Dame_He i age p ojec abou he open and eusable digi al
ecosys em o build knowledge o No e-Dame Ca hed al [20], he he i age documen a ion
so wa e o he Sands one p ojec o he es o a ion o he Pó ico de la Glo ia in San iago de
Compos ela [21] and he da a acquisi ion sys em o San a Ma ía Ca hed al in Vi o ia‐Gas eiz
[22], jus o men ion a ew. Howe e , al hough abundan li e a u e exis s, much wo k s ill
emains.
I should also be no ed ha , o en, when se e al au ho s highligh he impo ance o
da abases o he moni o ing o cul u al he i age and he planning o es o a ion ac ions, he
ocus is placed on he documen a ion echniques (pho og aphs, d awings, 3D models,
analy ics, e c.) as he suppo on which he pa hologies a e ep esen ed and changes a e
analysed. Examples can be ound applied o buildings [23], a chi ec u al deco a ions [24],
mu al pain ings [25], ock a si es [26] and e en o s ee a [27]. In all hese da abases, he
impo ance o he a chi e in o ma ion abou p e ious in e en ions is men ioned;
ne e heless, he way o including i in o he managemen sys em is no always clea .
Mo eo e , al hough many au ho s lis he me ada a o he documen s e.g., [28], o he
undamen al aspec s such as da a collec ion [29] o he concep ual links be ween he di e en
ypes o documen s a e usually o e looked which is why hese ma e s will a ac conside able
a en ion in he case s udy de eloped in his ex .
J. Ko o, J. M. Valle-Melón, A. Rod íguez Mi anda
CONSERVAR PATRIMÓNIO 45 (2024) h ps://doi.o g/10.14568/cp27370
24
The e o e he ollowing hypo hesis is es ablished as a s a ing poin : ha he eco e y,
p ope o malisa ion and dissemina ion o knowledge ela ed o p e ious conse a ion-
es o a ion wo ks ca ied ou o a he i age elemen will enable a mo e e ec i e managemen
pe mi ing he monumen o be main ained in a sus ainable way, and a he same ime allowing
o he inco po a ion o new uses and he gene a ion o addi ional alues.
The emainde o he ex is o ganized as ollows: he ein below, he case s udy – he
monas e y o San Millán de la Cogolla – is in oduced; in pa icula , he main cha ac e is ics o
he si e, i s designa ion as a monumen and he consequen es ablishmen o a ounda ion o
i s managemen . Nex , he objec i es o he documen collec ion and he pu pose o a da abase
adap ed o he aims and daily wo k o he ounda ion will be explained. Then, he ensuing wo
sec ions will deal wi h he me hodology o he gene a ion o he da abase and he desc ip ion
o he esul s. This will be ollowed by a discussion and inally, a se o conclusions will be
p esen ed.
Case s udy
The alley o San Millán de la Cogolla is loca ed in he sou hwes o he Au onomous
Communi y o La Rioja, in he egion o Náje a (Spain). I is made up o he owns o Be ceo,
Es ollo-San And és and San Millán de la Cogolla-Luga del Río, whe e he monas e y o San
Millán de la Cogolla de Yuso is loca ed (coo dina es: 42º 19' 33'' No h and 2º 51' 53'' Wes ). The
alley con ains wo monas ic complexes ( he ea ly medie al se lemen o “Suso” on he hills
and he g oup o buildings o “Yuso” nea he i e bank wi h buildings da ing back o he
six een h and successi e cen u ies).
The si e was ecognized as a na ional his o ic-a is ic monumen in 1931 and included in he
UNESCO lis o Wo ld He i age si es in 1997. The main alues appoin ed in he egis a ion
we e ela ed o he es imony o he con inui y o he Ch is ian monas icism om he six h
cen u y o he p esen day, as well as he b oad a ie y o a is ic s yles p esen in he
a chi ec u e and he impo ance o he o igin o he Cas ilian (Spanish) language. The
p o ec ion o he na u al a ea and he buildings o he wo monas e ies, as well as he socio-
economic de elopmen o he alley was en us ed o a speci ically es ablished ounda ion
(Fundación San Millán de la Cogolla, se up in Oc obe 1998). The aims o he ounda ion also
include he esea ch, documen a ion and ou each o he Spanish language.
The boa d o he ounda ion comp ises ep esen a i es o (1) he na ional, egional and local
adminis a ions, (2) cul u al ins i u ions and oyal academies ied o he language, his o y and
ine a s, (3) he uni e si y o La Rioja and (4) he monas ic communi y ep esen ed by i s p io .
Ne e heless, he day- o-day ope a ion is es ed in a educed eam consis ing o he di ec o
and a ew adminis a i e s a , he ones dealing wi h he o e all managemen , design and
supe ision o he wo ks, ou each ac i i ies, accoun ing and so o h.
Objec i es
The pape p oposes a me hodology o eco e ing he a ailable in o ma ion conce ning
conse a ion- es o a ion ac ions ca ied ou in he Monas e y since i s decla a ion as a Wo ld
He i age si e and o ganizing hem in he o m o a da abase adap ed o he uses and goals o
he ounda ion in cha ge o he managemen o he monumen . The objec i es can be de ailed
as ollows:
O1. Ga he ing all documen s conce ning conse a ion- es o a ion in e en ions de eloped
a he monas e y o San Millán de la Cogolla de Yuso om he di e en a chi es whe ein hese
documen s a e sca e ed.
Documen a y da a collec ion: an ini ial s ep o in o ma ion managemen in he conse a ion and es o a ion o cul u al he i age
CONSERVAR PATRIMÓNIO 45 (2024) h ps://doi.o g/10.14568/cp27370
25
O2. Es ablishing and implemen ing a classi ica ion cha ha iden i ies each documen
wi hin a seman ic s uc u e ep esen ing he di e en s ages o he in e en ion.
O3. C ea e an ongoing in o ma ion egis y, ocused on a ela ional da abase ha enables
logical and in ui i e in o ma ion o ganiza ion, access and analysis.
Me hodology
The documen a y da a collec ion is de eloped h ough a se o phases: 1) analysis o he
si ua ion, 2) da a acquisi ion, 3) model gene a ion, 4) da a en y and 5) e alua ion o he esul s.
Mo eo e , he phases 1 o 3 a e u he di ided in o speci ic subphases (1.a, 1.b, 2.a,
e c.) (Figu e 2).
O he i e phases, he second one (model gene a ion) is he only one ha will no need o be
epea ed in successi e wo ks (wi h o he monumen s) as, when a sui able model o he
da abase is a ailable, i may be e-used a e he applica ion o some adjus men s sugges ed by
he analysis o he scope o he wo k as well as he sou ces (phase 1).
He eunde is a b ie desc ip ion o he di e en phases shown in he Figu e 2.
Phase 1 – Analysis o he cu en si ua ion o he in o ma ion abou conse a ion and
es o a ion in e en ions
a) De ini ion o he scope o he wo k ( ypes and a ionale o he documen s ha will be
conside ed in he managemen sys em, as well as he ime span). In pa icula , he
s a ing poin was es ablished in he decla a ion as a Wo ld He i age by UNESCO in
1997, since his is he pe iod unde he di ec esponsibili y o he San Millán
ounda ion.
b) Su ey o he possible sou ces o p ima y and seconda y in o ma ion ha may con ain
ele an documen s o he da abase, i.e. he iden i ica ion o he a chi es (namely:
Gene al A chi e o La Rioja go e nmen (AGLR), A chi e o he monas e y o San
Millán (AMSM), A chi e o he San Millán Founda ion (AFSM) and A chi e o he own
council o San Millán (AASM)) as well as he access o hei ca alogues so as o ga he
knowledge abou he in o ma ion con ained in hem.
Figu e 2. Me hodological amewo k o documen a y da a collec ion.
J. Ko o, J. M. Valle-Melón, A. Rod íguez Mi anda
CONSERVAR PATRIMÓNIO 45 (2024) h ps://doi.o g/10.14568/cp27370
32
Conclusions
A comp ehensi e da a collec ion p o ides solid g ounds o in o ma ion managemen , i also
educes he isk o e o s, gaps and duplica e in o ma ion, as well as acili a es he
pa icipa ion o expe s in di e en a eas. This pape ies o summa ize hese ideas in he
con ex o he case s udy o he monas e y o San Millán de la Cogolla, o e s an o e iew o he
cu en s a e o he a and akes some s eps owa ds es ablishing a amewo k ha can be used
o documen a ion, conse a ion, eno a ion and main enance pu poses o cul u al he i age.
Wi h ega d o he he ca alogue o he documen ypes which a e pa o he conse a ion-
es o a ion in e en ions, i is unde s ood ha his o de ed classi ica ion o documen s should
help o link u u e conse a ion- es o a ion p ojec s o be ca ied ou in he building wi h
p e ious ones hus p o iding an e icien managemen o he in o ma ion. The o de and
logical disposi ion o he documen s is p esen ed acco ding o he s ages o an in e en ion;
he e o e, depending on he ype o in e en ion, i will be necessa y o iden i y he minimum
necessa y documen a ion o be included in he da abase.
The analysis ca ied ou in he case o he monas e y o San Millán e ealed some in e es ing
challenges ha may also appea in many o he elemen s o he i age.
Many use s – bo h public and p i a e – need o be mo e awa e o he bene i s o he
documen a y eco d in he suppo o decision-making p ocesses. Imp o ed awa eness
ul ima ely needs o be ansla ed in o subs an ial budge alloca ion in managemen planning
and p ojec s.
I is impo an o ensu e ha conse a ion policies and p og ams p o ide bo h adequa e
condi ions o encou aging manage s o de elop and main ain p ojec documen a ion and
in eg a ed sys ems o sha ing and e ec i ely s o ing in o ma ion wi hin da abases. In o de
o add ess his p oblem, a documen a ion p ocess should be es ablished and main ained.
He i age documen a ion may need o be a chi ed, managed, and used o e long pe iods o
ime. This ac – coupled wi h he sho li espan and apid de elopmen a e o digi al so wa e
– means ha he documen s ha , a p esen , a e s o ed on cu en da a o ma s a e unlikely o
be eadily usable in he u u e, unless speci ic ac ions (e.g., pe iodical mig a ion, so wa e
upg ading, e c.) a e aken. E idence o his may be seen when da a collec ed be o e he
in oduc ion o mode n so wa e is no easily adap able. Consequen ly, mo e esea ch and
de elopmen e o s a e needed o c ea e mo e s able and s anda dized o ma s o p esen and
u u e use s.
On a inal no e, i mus no o go en ha al hough some inno a i e a emp s ha e been
made in ela ion o he adequacy o echnical p oposals and analyses o he unc ionali y o da a
in eg a ion, u he esea ch is equi ed. Addi ionally, he conside a ion o new ideas could
imp o e ou app oaches o he documen a ion o a chi ec u al he i age o es ablish common
guidelines ha no only ocus on he in o ma ion a ailable, bu also i s bene icial use.
Succinc ly, his p oposal, i accep ed will b oaden ou unde s anding o he i age in espec o
imp o ed planning o hei conse a ion and managemen . This me hodology should be
use ul and should be es ed in o he he i age elemen s, being open o i s ee use.
Acknowledgemen s
The au ho s wish o hank he San Millán de la Cogolla ounda ion, he ia s o he O de o he Augus inian Recollec s
in San Millán, he s a o he A chi e o he egional go e nmen and he own council o San Millán de la Cogolla o
all he in o ma ion p o ided on he monas e y and o allowing us o access hei a chi es. This wo k and a icle ha e
been possible hanks o he inancial suppo o he San Millán ounda ion, h ough a collabo a i e ag eemen wi h he
Uni e si y o he Basque Coun y (UPV/EHU). The pa icipa ion o Jaione Ko o in his esea ch is suppo ed by he
Basque Go e nmen h ough a g an o doc o al s udies in he yea 2019–2020 and i s 2022-2023 enewal.
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ACCEPTED: 2023.5.23
ONLINE: 2023.8.1
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