F om Challenges o
Solu ions:
The Es onian Jou ney in Resea ch
Da a Managemen
Diana Pil a
Da a Manage
Ins i u e o Compu e Science
Uni e si y o Ta u
T aining Coo dina o
ELIXIR Es onia
[email p o ec ed]
Who am I?
Gene ic Enginee ing BSc
Bioin o ma ics MSc
Human Molecula Gene ics lab
P o eomics co e lab
T aining coo dina o
Da a manage
ELIXIR
Resea ch Da a Managemen
communi y membe
RDMki Edi o
Why is da a managemen impo an ?
Allium UPI, a i m dealing wi h pha macy and hospi al p oduc s, was hacked in 2024.
A backup da abase b each exposed pe sonal da a o nea ly hal o Es onia’s
popula ion. S olen da a includes 400,000+ emails, 60,000 home add esses, and
30,000 phone numbe s.
How? Backup copy o he da abase was b eached wi h in o ma ion om he yea s
2014 o 2020. Fine - 3 millions - Allium UPI is appealing in cou
Lessons Lea ned:
Secu e and enc yp all backups.
Old da a can s ill cause majo ha m.
Da a minimisa ion ma e s.
The company’s epu a ion smea ed.
h ps://news.e .ee/1609791258/company- ined-3-million-o e -apo heka-loyal y-p og am-da a-b each
h ps://news.e .ee/1609302096/cybe c iminals-s eal-da a-o -a ound-700-000-apo heka-pha macy-cus ome s
Apo heka da a b each 2024
Academic in ouble
A p ominen academic, known as P o esso Lee, sha ed
LiDAR esea ch da a in collabo a ion wi h Chinese
esea che s unde China's Thousand Talen s Plan (TTP)
while wo king a a op Sou h Ko ean uni e si y.
LiDAR is conside ed a 'na ional co e echnology' by he
Sou h Ko ean go e nmen .
The cou de e mined ha Lee had iola ed he Sou h
Ko ean Indus ial Technology P o ec ion Ac by sha ing his
echnology and had leaked ade sec e s by sha ing
uni e si y-owned esea ch da a wi hou consen o
app o al.
The Sup eme Cou o Sou h Ko ea has upheld a wo-yea
p ison sen ence
h ps://doi.o g/10.1038/d41586-024-02182-2
Go e nmen da a cen e on i e-
RECENT
A i e a he Na ional In o ma ion Resou ces
Se ice des oyed he go e nmen ’s
G-D i e cloud s o age sys em, e asing wo k
iles sa ed indi idually by some 750,000
ci il se an s
Damages o 96 in o ma ion sys ems
designa ed as c i ical o cen al go e nmen
ope a ions, including he G-D i e pla o m.
The G-D i e has been in use since 2018,
equi ing go e nmen o icials o s o e all
wo k documen s in he cloud ins ead o on
pe sonal compu e s. I p o ided a ound 30
gigaby es o s o age pe pe son.
Howe e , due o he sys em’s la ge-
capaci y, low-pe o mance s o age
s uc u e, no ex e nal backups we e
main ained — meaning all da a has been
pe manen ly los .
h ps://ko eajoongangdaily.joins.com/news/2025-10-01/na ional/socialA ai s/NIRS- i e-des oys-go e nmen s-cloud-s o age-sys em-no-backups-a ailable/2412936
h ps://www.chosun.com/english/na ional-en/2025/10/02/FPWGFSXMLNCFPIEGWKZF3BOQ3M/
Good da a managemen p ac ices keep ou
da a sa e, well o ganised and eusable.
Da a managemen in Uni e si y o Ta u:
Wha has been done
Wha needs o be done
Bigges challenges
Di e en da a managemen policies in Es onian
uni e si ies
Di e en da a managemen app oaches in Eu ope
Da a managemen in Uni e si y o Ta u
Cons
Many guidelines missing o no de ailed
enough
Guidelines hidden in In ane - no
a ailable o public
No all in he same loca ion, ha d o ind
Uni e si y o Ta u Lib a y and ELIXIR
Es onia o e s consul ancy - no widely
known
DMP w i ing
Access o DMPonline
using uni e si y accoun
Guideline on how o w i e
DMP
Ne wo k o p o essionals needs unding
Communi ies do no unc ion wi hou ac i i ies, con e ences,
pee lea ning
Include o he uni e si ies
Possibly THE GROUP o do he ac i i ies below ia
con en a hons
DMP empla e o Uni e si y o Ta u
Guidelines o da a s o age in he Uni e si y o Ta u
Da a managemen policy ( in he Uni e si y o Ta u)
Da a managemen s a egy (in he Uni e si y o Ta u)
Wha needs o be done
Da a managemen cou ses
Resea ch Da a Managemen and Publishing (3 ECTS) LTOM.00.007
Unde s anding Open Science, Open Access
Resea ch da a li ecycle;
C ea ing da a managemen plan;
How o ind and use open esea ch da a
Plu oF pla o m in oduc ion
Da a managemen plan (lec u e 2h, 1x a yea , 1 mon h be o e deadline)
Uni e si y o Ta u Lib a y cou se
h ps://sisu.u .ee/andmehaldus/?lang=en
Challenges
Co e s only PhD s uden s
Uni e si y o Ta u Lib a y cou se is no
manda o y and pa o only one (!!) cu icula
01
Resea che s don’ ind ime o
wo kshops- o don’ know abou hem
02
Focus is on p ac ical wo kshops
The FAIR P inciples
C ash cou se in da a managemen
Me ada a and README iles
Licensing
Cleaning Messy Da a wi h OpenRe ine
so wa e
B ing you own Da a Managemen Plan
Ve sion con ol wi h Gi
Ma kdown
Cou ses by ELIXIR Es onia
h ps://elixi .u .ee/ aining/upcoming/
S a ing om 2023:
On a e age only 1 ull ime pe son doing
da a managemen cou ses
We' e un 25 cou ses on da a
managemen wi h 388 a endees
We ha e supe ised 84 people du ing 10
DMP w i ing wo kshops
Cou ses by ELIXIR Es onia
Technical solu ions
The en i onmen educes he isk o possible unau ho ized
e ie al o sensi i e da a om he machines, p o iding a
highe le el o secu i y han ha o a s anda d high-
pe o mance clus e .
SAPU is an isola ed en i onmen whe e:
Comple e ne wo k isola ion is en o ced h ough i ewall ules.
Access o he machine is only possible ia a i ual desk op
en i onmen .
Analys s can upload iles using objec s o age, which logs all
ans e ed da a.
Ex ac ing iles equi es app o al om da a owne s.
The moni o ing laye eco ds all ac ions aken.
Sensi i e da a analysis
pla o m - SAPU
h ps://docs.hpc.u .ee/public/se ices/SAPU/
Di e en da a managemen policies in
Es onian uni e si ies
Es onian Uni e si y o Li e Sciences
All da a managemen ela ed suppo is o e ed only by uni e si y lib a y
Guidelines o
Open Science
Open access publishing
Da a Managemen plans
Pe sonal Da a P o ec ion and Resea ch In eg i y
Righ s and licenses
Da a Managemen policy? None exis s.
h ps://lib a y.emu.ee/en/open-sciene
h ps://lib a y.emu.ee/en/da a-managemen -plans
Tallinn Uni e si y o Technology
All da a managemen ela ed suppo is o e ed only by uni e si y lib a y
Da a Managemen policy? None exis s.
Simila guidelines o UT and EMU
DMP cou ses du ing unding calls
TalTechDa a eposi o y
h ps:// al ech.ee/en/lib a y/da a-managemen -plan h ps://da a. al ech.ee
Tallinn Uni e si y
All da a managemen ela ed suppo is o e ed only by uni e si y lib a y
Da a Managemen policy? None exis s.
Guidelines o Open Science bu no
Da a Managemen
Consul ancy
Es onian Academy o A s
No hing could be ound on hei websi e
ega ding da a managemen
EAMT has a ended ELIXIR cou ses
Da a Managemen policy? None exis s.
h ps://www.a un.ee/en/home/
Es onian Academy o Music and Thea e
h ps://eam .ee/en/
Na ional Ins i u e o Chemical Physics
and Biophysics
All da a managemen ela ed suppo is
cu en ly o e ed by ELIXIR Es onia
Da a Managemen policy?
h ps://kb i.ee/?lang=en
Na ional Ins i u e o Chemical Physics
and Biophysics
Da a Managemen policy? I exis s!
h ps://kb i.ee/?lang=en
All da a managemen ela ed suppo is
cu en ly o e ed by ELIXIR Es onia
Wha abou he es o Eu ope?
To ind ou abou di e en
app oaches, you need o ne wo k
Resea ch da a managemen o ien ed g oups
Ne he lands - Da a S ewa ds In e es G oup
Open o all da a s ewa ds, c oss-domain
Once a mon h online mee ing
Slack channel
h ps://doi.o g/10.5281/zenodo.13846654
h ps://www.d ls.nl/abou /communi y/in e es -g oups/da a-s ewa ds-in e es -g oup/
h ps://doi.o g/10.5281/zenodo.4623713
Big inspi a ion - Ne he lands
Mo ing owa ds
p o essionalising da a
s ewa dship since 2021
De ailed desc ip ion o
each skillse
Big inspi a ion - Ne he lands
h ps://doi.o g/10.5281/zenodo.4623713
Job p o iles and case s udies a ailable
Bu how do people acqui e he
skills o a da a s ewa d?
Du a ion
2 Semes e s (Pa -Time)
Scope
15 ECTS c edi s
Language
English
Cos
2,950 Eu os
Applica ion
Deadline
June 30 h, 2025
Cou se S a
Oc obe , 2025
Con ac
[email p o ec ed]
The Uni e si y o Vienna Da a
S ewa d Ce i ica e Cou se
h ps:// dm.uni ie.ac.a /da a-s ewa ds-a - he-uni e si y/become-a-da a-s ewa d/
h ps://www.pos g adua ecen e .a /en/p og ams/communica ion-media/da a-s ewa d/con en -and-objec i es/
Finland - sel s udy wi h ce i ica e
h ps://csc. i/en/ aining-calenda /cscs-sel -s udy- esea ch-da a-managemen -cou se/
Resou ces
h ps:// dmki .elixi -eu ope.o g
h ps://dmeg.cessda.eu
Resou ces
Challenges emain uni e sal
Expe iences om my
in e na ional colleagues
1.Da a S ewa dship ole and skillse is no unde s ood
2.No ines o no ollowing bes p ac ices. Scien is s ha e no
incen i es
3.The challenge: alue s e o in ime spen o RDM
4.RDM cou ses a endance is low.
5.Ins i u es/ Uni e si ies/ Funde s migh ha e con lic ing
app oaches/policies
6.In o ma ion silos and communica ion issues
We a e on ou
way
We a e in he middle o
he ace
We ha e end goal(s) and possible
solu ions in mind
Change is ne e easy, bu
i will be ewa ding
T y o b eak ou o in o ma ion silos and
collabo a e
