1
D1.1 Quali y
Assu ance Plan
V0.3
G an ag eemen : No. 101069689
F om: TECNALIA
P epa ed by: Maide Epelde
Da e:24/11/2022
2
TABLE OF CONTENTS
1. INTRODUCTION ............................................................................................................................................................................... 5
1.1 Objec i e o he deli e able ...................................................................................................................................... 5
1.2 Deli e able desc ip ion ....................................................................................................................................................... 5
1.3 Con ibu ion o pa ne s .................................................................................................................................................... 6
1.4 Rela ion wi h o he ac i i ies in he p ojec .......................................................................................................... 6
2. DETAILED WORK PLAN .............................................................................................................................................................. 6
2.1. Technical wo k o be ca ied ou ..................................................................................................................... 6
2.2. Use o esou ces ........................................................................................................................................................ 16
3. QUALITY PLAN FOR DELIVERABLES ................................................................................................................................18
3.1. P ocedu e o deli e ables e iew .................................................................................................................18
3.2. Templa es and o ma s ...................................................................................................................................... 20
4. INTERNAL COMMUNICATION CHANNELS ............................................................................................................... 20
4.1. Sha ePoin eposi o y ............................................................................................................................................ 21
4.2. Con ac s lis and emails ...................................................................................................................................... 22
4.3. P ojec mee ings ....................................................................................................................................................... 23
5. INNOVATION MANAGEMENT ........................................................................................................................................... 24
6. PROJECT MANAGEMENT PLAN ....................................................................................................................................... 25
Annexes .................................................................................................................................................................................................. 26
Annex 1: Lis o deli e ables ................................................................................................................................................ 26
Annex 2: Lis o miles ones .................................................................................................................................................. 28
3
ABBREVIATIONS
CA
Conso ium Ag eemen
D
Deli e able
DoA
Desc ip ion o Ac ion
EC
Eu opean Commission
GA
G an Ag eemen o Gene al Assembly, on depend on he con ex
IMP
Inno a ion Managemen P ocedu e
IP
In ellec ual / Indus ial P ope y
KER
Key Exploi able Resul
M
Mon h
MS
Miles one
PM
Pe son-mon h
PMP
P ojec Managemen Plan
PSC
P ojec S ee ing Commi ee
QAP
Quali y Assu ance Plan
ST
Sub ask
T
Task
WP
Wo k Package
WPL
Wo k Package Leade
LIST OF FIGURES
Figu e 2.1: WP s uc u e in he PUSH2HEAT p ojec ..................................................................................................... 7
Figu e 3.1: Illus a i e example o he p ocedu e o deli e able e iew in he PUSH2HEAT
p ojec .......................................................................................................................................................................................................19
Figu e 4.1: Folde s s uc u e in he Sha ePoin eposi o y o PUSH2HEAT (sc eensho ) ................. 22
Figu e 5.1: Desc ip ion o ISAMPE - TECNALIA’s S anda d Inno a ion Managemen P ocess .. 25
4
LIST OF TABLES
Table 3.1: O icial PUSH2HEAT logo ..................................................................................................................................... 20
Table 4.1: O icial mee ings in he PUSH2HEAT P ojec ......................................................................................... 23
VERSIONS
No.
Name
Pa ne
Con ibu ion
Da e
0.1
Maide Epelde
TECNALIA
Fi s comple e d a
2022/11/29
0.2
-
ALL
Checked by he pa ne s
2022/12/09
0.3
Maide Epelde
TECNALIA
Fo ma upda ed o he
PUSH2HEAT epo empla e
2022/12/21
5
1. INTRODUCTION
1.1 Objec i e o he
deli e able
The main objec i e o he WP1 is o de elop an e ec i e, anspa en and comp ehensi e
adminis a i e, inancial and legal managemen o ensu e he success ul execu ion o he
p ojec .
The managemen WP consis s o h ee asks, ha las he whole du a ion o he p ojec :
• T 1.1 P ojec coo dina ion and quali y assu ance
• T 1.2 Communica ion, epo ing and moni o ing
• T 1.3 Da a managemen plan
This deli e able D1.1 is ela ed o he ask T1.1 and is aimed a ensu ing he quali y o he di e en
ac i i ies o be ca ied ou in he PUSH2HEAT p ojec .
1.2 Deli e able desc ip ion
The deli e able D1.1 is s uc u ed in se e al chap e s explaining he ollowing key aspec s
ela ed o he quali y assu ance in he p ojec :
• De ailed wo k plan o each WP
• P ocedu e o deli e ables e iew
• Templa es and o ma s o di e en documen s, mee ings, e c.
• In e nal communica ion channels
• Inno a ion managemen
• P ojec Managemen Plan
No e: he PUSH2HEAT p oposal was submi ed wi h ou demo si es bu one o hem ( he pilo
plan o be implemen ed a CAPSA) ailed du ing he GA p epa a ion phase. CAPSA is no
o icially a bene icia y o he PUSH2HEAT p ojec and he conso ium is looking o a demo si e
ha will subs i u e i . Once he al e na i e demo si e is con i med he esponsibili ies ha should
6
ha e been assumed by CAPSA will be ans e ed o he new pa ne . Howe e , i has no been
possible o con i m he al e na i e demo si e ye , so o he sake o cla i y ‘CAPSA’ and ‘demo
si e in Spain’ a e used o e e o his demo si e.
1.3 Con ibu ion o pa ne s
The ask T1.1 in WP1 is led by TECNALIA and pa icipa ed by he WP Leade s, i.e. TECNALIA,
FRAUNHOFER, POLIMI, OST and EHPA.
Being so, TECNALIA, as he lead bene icia y o he p ojec is he main con ibu o o he con en
p o ided in his deli e able.
1.4 Rela ion wi h o he
ac i i ies in he p ojec
This deli e able is ela ed wi h each and all ac i i ies, asks and wo k-packages in he p ojec
as his “Quali y Assu ance Plan” will be he basis o he p ocedu es o be ollowed in he
execu ion o he p ojec o gua an ee he quali y o he esul s and deli e ables ob ained in
he p ojec .
2. DETAILED WORK PLAN
2.1. Technical wo k o be
ca ied ou
The adequa e plani ica ion o asks and esou ces is key o he quali y o he ob ained esul s.
The desc ip ion o he wo k o be de eloped in each o he asks o each WP is desc ibed in
he Documen o Ac ion (DoA). In his documen , a summa y o each WP, in line wi h he
ex ended desc ip ion in he DoA, is included. The de ailed wo k plans a WP and ask le el will
be con inuously discussed in dedica ed WP mee ings and upda ed acco dingly du ing he
li e ime o he p ojec , conside ing he e olu ion o he di e en ac i i ies.
In he nex Figu e 0.1, he 6 wo k-packages in he p ojec a e exposed:
7
Figu e 0.1: WP s uc u e in he PUSH2HEAT p ojec
As i can be seen in he Figu e 0.1, he con en and he ou pu s o each WP a e ela ed wi h
o he WPs. This means ha he collabo a i e ela ionship among all he pa ne s will be one o
he keys o success in he p ojec .
As esul s o all his wo k in he six WPs, 32 deli e ables will be submi ed du ing he li e o he
p ojec . (see "Annex I: Lis o deli e ables")
In addi ion, du ing he p ojec , 12 miles ones a e de ined o assu e he adequa e ad ance o
he p ojec , om he i s yea o he p ojec , ela ed o he key ou pu s o esul s expec ed in
each WP. (see "Annex 2: Lis o miles ones")
WP1: P ojec Managemen and Coo dina ion
Objec i es:
- To de elop an e ec i e, anspa en and comp ehensi e adminis a i e, inancial and
legal managemen o ensu e he success ul execu ion o he p ojec .
- To ensu e he achie emen o all p ojec objec i es in e ms o ime, quali y and cos s,
managing he conso ium in a success ul and cos -e ec i e way.
- The o e all s a egic and ope a ional managemen and s ee ing o he p ojec , ensu ing
he accu acy, quali y and imelines o deli e ables.
8
To ca y ou smoo h and con inuous communica ion and high-quali y echnical and inancial
epo ing o he p ojec ’s p og ess o he Eu opean Commission.
Tasks
Task 1.1 P ojec coo dina ion and quali y assu ance [M1-M48] Lead: TECNALIA; Pa ne s:
FRAUNHOFER, POLIMI, OST, EHPA.
Task 1.2 Communica ion, epo ing and moni o ing [M1-M48] Lead: TECNALIA; Pa ne s:
ALL
Task 1.3 Da a Managemen Plan [M1-M48] Lead: FRAUNHOFER; Pa ne s: ALL
Deli e ables
D1.1 Quali y Assu ance Plan (M3, TECNALIA): A plan o p ojec quali y, isk, inno a ion and
gende equali y managemen .
D1.2 P ojec Managemen Plan (M3, TECNALIA): A plan con aining a Gan cha and wo k
b eakdown s uc u e including a schedule pe ask wi h esponsible pa ne s, use o
esou ces, ela ed sub asks, ela ed deli e ables and dependencies o o he asks.
D1.3 Resea ch Da a Managemen Plan (M6, FRAUNHOFER): Plan o esea ch da a handling
WP2: Full Scale De elopmen and Op imiza ion o Hea Upg ade
Technologies
Objec i es:
- Adap and upscale he hea con e sion uni s o he di e en hea upg ades echnologies
o i s op imal in eg a ion in he demo si es.
- Ob ain an imp o ed mechanical and he mal design o upscaling wi h minimal
in es men cos s (CAPEX educ ion).
- Adap and imp o e he con ol sys ems o indus ial obus ness and maximal
e iciencies ( he mal and elec ical).
- Design manu ac u ing p ocedu es and p ocess con ol sys ems o lexible adap a ion
o he echnology o di e en indus ial con ex s.
- Compa e he di e en al e na i es o he p oduc ion o low-p essu e s eam ega ding
e iciency and eliabili y o each echnology, and o i s bes -possible in eg a ion in he
indus ial p ocess.
- Ob ain a echno-economic map o he di e en hea upg ade echnologies o he
iden i ica ion o he mos sui able echnology o each applica ion case.
- Imp o e he design ools a componen le el and c ea e a simpli ied map wi h common
s uc u e o all echnologies o be used in he eplica ion s udies and moni o ing.
9
Tasks
Task 2.1 Full scale de elopmen o apo comp ession hea pumps wi h pis on comp esso s
[M1-M15] Lead: SPH; Pa ne s: TEC, VITO
Task 2.2 Full scale de elopmen o apo comp ession hea pumps wi h u bocomp esso s
[M1-M15] Lead: ENER; Pa ne s: TEC, VITO
Task 2.3 Full scale de elopmen o abso p ion hea pumps [M1-M15] Lead: BSNOVA; Pa ne s:
TUB, TEC
Task 2.4 Full-scale de elopmen o he mochemical hea pumps upg ading hea o 100 -
160ºC [M1-M15] Lead: QPINCH; Pa ne s: VITO, TEC.
Task 2.5 P ocess in eg a ion and s eam p oduc ion [M4-M15] Lead: TEC; Pa ne s: BONO,
SPH, ENER, BSNOVA, QPINCH
Task 2.6 Techno-economic map o hea upg ade echnologies [M4-M15] Lead: TEC;
Pa ne s: BONO, SPH, ENER, BSNOVA, QPINCH, UPV, POLIMI, OST, CARTIF.
Task 2.7 Hea upg ade echnologies: design ools and op imiza ion. [M1-M15, M37-M48]
Lead: TUB Pa ne s: TEC, POLIMI, SPH, ENER, BSNOVA, QPINCH, UPV, VITO
Deli e ables
D2.1 Full-scale hea de elopmen o apo comp ession hea pumps wi h pis on
comp esso s (SPH, M15): A desc ip ion o he imp o emen s: new modules de eloped o he
hea pump ki , desc ip ion o he op imised hea ans e uni s and new con ol s a egies.
Includes desc ip ion o he changes in he design ool.
D2.2 Full-scale de elopmen o apo comp ession hea pumps wi h u bocomp esso s
(ENER, M15): A desc ip ion o he imp o emen s: mainly new op imised con igu a ion o he
componen s and new con ol s a egy. Includes al e na i es calcula ed by VITO. Includes
desc ip ion o he changes in he design ool.
D2.3 Full scale de elopmen o abso p ion hea pumps (BSNOVA, M15): A desc ip ion o he
imp o emen s: new mechanical design o he upscaled p o o ype aimed o cos educ ion
and op imized con ol s a egy. Includes desc ip ion o he changes in he EES and Modelica
design ools.
D2.4 Full scale de elopmen o he mochemical hea pumps (QPINCH, M15): A desc ip ion o
he imp o emen s: op imizised design o he ecupe a o including he design analysis.
Includes he e sion 2 P ocess Design Pack (PDP, wi h block scheme, equipmen lis ,
p elimina y 3D model and budge quo e)
D2.5 P ocess in eg a ion and s eam p oduc ion in indus ial p ocesses. (TEC, M15): An
analysis o al e na i es o s eam gene a ion o he ou hea upg ade echnologies.
16
D6.3 Exploi a ion epo : Key esul s, p ojec inno a ions and pos p ojec s a egy (TECV:
M42): The key exploi able esul s o he p ojec will be summa ized and a s a egy o hei
explo a ion beyond he p ojec included. (Responsible pa ne : TECV)
Miles ones
MS15: Websi e and PUSH2HEAT’s unique isual iden i y (including p ojec empla es)
MS16: Comp ehensi e lis o Ex e nal Ad iso y G oup membe s, hei espec i e expe ise
and o ganisa ions
2.2. Use o esou ces
Rega ding he use o esou ces he DoA es ablishes he expec ed dedica ion o each
bene icia y pe WP. A mo e de ailed esou ces dis ibu ion has been de ined, indica ing he
expec ed PMs dis ibu ion o each bene icia y pe WP and pe ask. This will be he baseline
o he PUSH2HEAT conso ium o he wo k ha has o be ca ied ou in o de o ul il he
p ojec objec i es. I and when necessa y, his p elimina y PMs dis ibu ion will be upda ed
acco dingly. The ollowing able ga he s he PMs dis ibu ion pe pa ne and pe ask ha he
p ojec s a s wi h.
17
TECNALIA
TECV
UPV
BSNOVA
EHPA
SPH
VITO
FRAUNHO
FER
POLIMI
QPINCH
ENER
ENCI
TUB
STC
CARTIF
OST
CAPSA
BONO
CDG
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
TOTALES 122,25 8,00 35,70 24,70 34,70 20,95 19,70 54,00 56,20 49,70 36,70 6,95 24,70 22,70 46,70 43,70 28,70 34,75 27,00
WP1 P ojec Managemen & Coo dina ion 41,00 0,00 0,70 0,70 1,70 0,70 0,70 5,50 1,70 0,70 0,70 0,70 0,70 0,70 0,70 1,70 0,70 0,70 0,70
T1.1 P ojec coo dina ion and quali y assu ance 20,00 1,00 1,00 1,00 1,00
T1.2 Communica ion, epo ing and moni o ing 20,00 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50
T1.3 Da a Managemen Plan 1,00 0,20 0,20 0,20 0,20 0,20 4,00 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20
T1.4
T1.5
T1.6
WP2
Full Scale De elopmen and Op imiza ion o Hea Upg ade
22,00 0,00 4,00 7,00 0,00 8,50 13,50 0,00 5,00 21,00 18,00 0,00 16,00 0,00 6,00 2,00 0,00 2,60 0,00
T2.1
Full scale de elopmen o apo comp ession hea pumps
5,00 2,00
T2.2
Full scale de elopmen o apo comp ession hea pumps
2,00 12,00
T2.3 Full scale de elopmen o abso p ion hea pumps 10,00 5,50 12,00
T2.4 Full scale de elopmen o he mochemical hea pumps 9,00 15,00
T2.5 P ocess in eg a ion and s eam p oduc ion 6,00 0,50 1,00 3,00 3,00 1,50
T2.6 Techno-economic map o hea upg ade echnologies 3,00 3,00 0,50 0,50 2,00 1,00 1,00 2,00 2,00 1,10
T2.7 Hea upg ade echnologies: design ools & op imiza ion 3,00 1,00 0,50 2,00 0,50 3,00 2,00 2,00 4,00 4,00
WP3 Implemen a ion o Demons a ion Si es 26,00 0,00 6,00 9,00 0,00 5,50 1,50 31,00 18,00 2,00 15,00 0,00 4,00 18,00 6,00 0,00 22,00 25,40 19,80
T3.1 Analysis and equi emen s o he demo si es 5,00 0,50 5,00 5,00 2,00 1,00 6,00 4,00 5,00 1,50
T3.2 Planning and enginee ing 3,00 6,00 0,50 1,00 0,50 8,00 5,00 3,00 2,00 8,00 8,00 9,70 4,50
T3.3 Manu ac u ing o hea upg ade echnologies 7,00 2,00 3,00
T3.4 Sys em in eg a ion 6,00 0,50 1,00 9,00 2,00 1,00 8,00 8,00 8,00 8,80
T3.5 Commissioning and i s pe o mance es s 6,00 0,50 1,00 5,00 5,00 6,00 2,00 1,00 1,00 2,00 3,50
T3.6 Assessmen on commissioning o Hea Upg ade Sys ems 6,00 0,50 0,50 0,50 4,00 1,00 1,00 1,00 1,00 0,70 1,50
WP4 Moni o ing & Pe o mance Da a Analysis 16,50 0,00 9,00 1,50 1,00 1,00 2,00 14,50 17,50 12,00 1,00 0,00 2,00 0,50 6,00 6,00 2,00 1,10 2,50
T4.1 Moni o ing plan 3,00 1,00 0,50 0,50 0,50 1,00 4,00 0,50 0,25 2,00 0,50 0,20 1,00
T4.2 Moni o ing sys em in eg a ion and alida ion 4,00 5,00 4,00 5,00 0,50 0,25 0,20 1,00
T4.3 Moni o ing, pe o mance da a analysis 7,50 6,00 0,50 7,50 9,00 5,00 1,50 1,00 0,25
T4.4
Guidelines o hea upg ade echnologies design &
in eg a ion
2,00 2,00 1,00 1,00 0,50 1,00 1,00 0,50 2,00 0,50 0,25 3,00 6,00 1,00 0,70 0,50
WP5 Business Models, Li e Cycle & Impac Assessmen 12,00 3,00 14,00 5,25 8,00 4,00 0,00 1,00 12,00 12,00 0,00 5,00 0,00 1,50 26,00 32,00 2,00 3,20 2,00
T5.1 Business models and con ac ual ag eemen s 1,00 1,50 0,50 1,50 1,50 1,50 2,00 24,00 1,00 1,60 1,00
T5.2 Replica ion s udies 2,00 14,00 1,00 9,00 6,00 4,00 2,00
T5.3 Li e cycle en i onmen al and cos assessmen (LCA/LCC) 8,00
T5.4 Scena io-based Impac Assessmen a EU le el 2,00 0,25 2,00 0,25 3,00 0,25 0,75 6,00 2,00 0,50 1,00 0,50
T5.5 Analysis o ba ie s and policy ecommenda ions 0,50 6,00 0,25 1,25 0,75 2,00 4,00 0,50 0,60 0,50
T5.6 Hea Upg ade Sys ems Exploi a ion Roadmaps 2,00 3,00 3,00 3,00 2,00 12,00
WP6
Dissemina ion, Communica ion & Exploi a ion o P ojec
Resul s
4,75 5,00 2,00 1,25 24,00 1,25 2,00 2,00 2,00 2,00 2,00 1,25 2,00 2,00 2,00 2,00 2,00 1,75 2,00
T6.1
Communica ion and dissemina ion: planning and
1,00 0,25 0,25 5,00 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25
T6.2
S akeholde s’ engagemen and capaci y building:
2,00 1,00 0,25 6,00 0,25 1,00 1,00 1,00 1,00 1,00 0,50 1,00 1,00 1,00 1,00 1,00 0,25 1,00
T6.3
Communica ion and dissemina ion ac i a ion: c ea ing
1,00 0,25 0,25 6,00 0,25 0,25 0,25 0,25 0,25 0,25 0,00 0,25 0,25 0,25 0,25 0,25 0,25 0,25
T6.4 Ex e nal Ad iso y G oup: Managemen and coo dina ion 0,50 0,25 0,25 5,00 0,25 0,25 0,25 0,25 0,25 0,25 0,50 0,25 0,25 0,25 0,25 0,25 0,25 0,25
T6.5
Exploi a ion o p ojec esul s: business model
de elopmen and inno a ion managemen
0,25 5,00 0,25 0,25 2,00 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,75 0,25
Miles ones
Bene icia y
A ilia ed o
TECNALIA
Bene icia y
Bene icia y
Bene icia y
Bene icia y
Bene icia y
Bene icia y
Bene icia y
Bene icia y
Bene icia y
A ilia ed o
ENERTIME
Bene icia y
Bene icia y
Bene icia y
Associa ed
Pa ne
Bene icia y
Bene icia y
Bene icia y
Wo kpackages and Tasks
18
3. QUALITY PLAN FOR DELIVERABLES
The Quali y plan o deli e ables is encompassed by wo pa s:
• P ocedu e o Deli e able e iew
• Templa es and o ma s
3.1. P ocedu e o
deli e ables e iew
The deli e ables a e one o he main ou pu s o esul s, oge he wi h he implemen a ions on
he demo si es, o he PUSH2HEAT p ojec . A speci ic p ocedu e is es ablished o e iew he
deli e ables and o assu e in ha way he highes quali y o hem.
The e iew p ocedu e uses he o icial deli e y mon h as a e e ence da e and acks
backwa ds in ime o iden i y key deadlines o he di e en e iews o he quali y assu ance.
The numbe s o days indica ed below e e o he numbe o days be o e he deli e y da e o
he EC. They a e na u al days (no wo king days), so he p ecise da es need o be analysed
and ag eed be ween he in ol ed pa en s in each case. Please no e ha his e iew p ocess
will only ake e ec on deli e ables due Mon h 4 (Janua y 2022) o la e .
The p ocedu e o deli e ables e iew will consis o he s eps below (since he p ocess is s ill
in e nal, hese s eps a e jus indica i e):
1. 3 mon hs (90 days) be o e he submission da e o he deli e able, he lead bene icia y
pa ne mus send he able o con en s (ToC) and he dis ibu ion o commi men s o
he pa ne s in ol ed in he deli e able.
2. Du ing he 90 o 60 days be o e he submission da e, he lead bene icia y pa ne
compiles all he con ibu ions om pa ne s and c ea es he i s comple e e sion o
he deli e able.
3. 2 mon hs (60 days) be o e he submission da e o he deli e able, his i s comple e
e sion mus be sen o he Re iewe o he deli e able.
• The Re iewe ( esponsible pa ne o he e iew) o each deli e able is de ined
in he beginning o he p ojec (see he Re iewe o each deli e able in ‘Annex
I: Lis o Deli e ables’). In each GA mee ing he e iewe s o he deli e ables o
be submi ed in he nex 6 mon hs will be checked and upda ed i necessa y.
19
4. Du ing 60 o 30 days be o e he submission da e, he lead bene icia y pa ne and he
e iewe o he deli e able wo k oge he o imp o e he quali y o he deli e able and
o elabo a e he e iewed e sion o he deli e able.
• No e: he e iewe ’s ask is no o imp o e he epo , bu o check i s quali y
and p o ide imp o emen ecommenda ions.
5. One mon h (30 days) be o e he submission da e, he lead bene icia y pa ne mus
send he e iewed e sion o he deli e able o he WP leade o he las e iew, las
changes i necessa y and app o al
6. 20 days be o e he submission o he deli e able, he inal e sion is sen o he P ojec
Coo dina o (TECNALIA) o he las check.
• No e: a his poin he quali y o he deli e able should be excellen . TECNALIA
as P ojec Coo dina o will ead i jus o e i y i .
7. Submission Da e: TECNALIA uploads he deli e able o he EC Reposi o y
In he nex Figu e 0.2, an illus a i e example o he p ocedu e o deli e able e iew in he
PUSH2HEAT p ojec is shown:
Figu e 0.2: Illus a i e example o he p ocedu e o deli e able e iew in he PUSH2HEAT
p ojec
The p ocedu e o deli e ables e iew is designed and planned wi h enough ime slo s o be
able o ac in case o un o eseen e en s o lack o /low quali y o a deli e able. Anyway, he
ollowing auxilia y s eps a e es ablished o hese cases:
20
• I low quali y o a deli e able is de ec ed in any o he s eps o he e iew p ocedu e,
he coo dina o will be no i ied, and a mee ing will be called wi h all he pa ies in ol ed
o de e mine he scope o he p oblem and design a co ec i e plan.
• I any ex e nal e en o isk is de ec ed ha may in luence he deli e able (quali y,
delay in submission, e c.), he coo dina o will be no i ied, and a mee ing will be called
wi h all he pa ies in ol ed o de e mine a con ingency plan.
• The EC O ice will always be kep in o med abou any de ia ion ha is iden i ied.
3.2. Templa es and o ma s
The empla es o Deli e ables, Mee ings Agendas and Minu es, and P esen a ions, a e
designed wi hin he “WP7– Dissemina ion and Communica ion”. The empla es aim a :
• c ea ing a common isual iden i y o he p ojec .
• s uc u ing he con en o be epo ed in a cohe en way.
All he pa ne s in he PUSH2HEAT p ojec ag ee o use he empla es ha a e a ailable in
Sha ePoin eposi o y.
On ega d o he common image / b and o he p ojec , his is being de eloped and will be
ully inalized by M4 (Janua y 2023) o ensu e an immedia e ecogni ion o he p ojec . The
logo, as he isual messenge o he p ojec , will be used by all empla es, epo s, and
dissemina ion ac i i ies h oughou he p ojec .
The o icial PUSH2HEAT logo was selec ed o ep esen he p ojec ia an online poll by he
majo i y o he o ing pa ne s.
Table 0.1: O icial PUSH2HEAT logo
4. INTERNAL COMMUNICATION
CHANNELS
The con inuous communica ion be ween all he pa ne s o he Conso ium is one o he keys
ha gua an ees he success and he accomplishmen o he ambi ious objec i es o he
PUSH2HEAT p ojec .
21
On ega d o he QAP, se e al in e nal communica ion channels and ools will be on disposal
o he whole Conso ium. In his chap e , he ollowing ools and p ocedu es a e explained:
• Sha ePoin eposi o y
• Con ac lis and emails
• P ojec mee ings
4.1. Sha ePoin eposi o y
To acili a e and o ensu e an e icien p ojec communica ion, he Conso ium has se up a
collabo a i e wo kspace, a Sha ePoin eposi o y mo e speci ically, which will be used o s o e
and exchange all ele an documen s, conside ing he dissemina ion le el o documen s and
he access igh s o di e en use g oups.
The Sha ePoin collabo a i e wo kspace includes he ollowing con en s:
• Majo documen s and epo s as:
o G an Ag eemen (GA) and Conso ium Ag eemen (CA)
o Pe iodic Repo s (bo h in e nal and o icial ones)
o O he documen s eques ed by he PO o he EC
o O he documen s sugges ed and / o app o ed by WPLs
o O he documen s eques ed and /o app o ed by he GA
• Key in o ma ion on he p ojec :
o GA mee ing minu es and suppo ing documen a ion om p ojec mee ings and
con e ence calls
o Wo kplan o he p ojec and o each WP
o Con ac s lis
o Templa es o be used in he p ojec (deli e ables, Wo kplan excel, mee ing &
minu es, p esen a ions, in e nal WP p og ess ( echnical and inancial) epo s,
e c.)
o Any o he documen / ile conside ed use ul by he Coo dina o , he WPLs o TL
• Key in o ma ion o each WP
o Deli e ables
o Mee ings (minu es and suppo ing documen a ion o he WP)
o O he key documen s / iles ela ed o each WP
22
The collabo a i e wo kspace is a cloud pla o m ha helps o secu ely s o e, sha e, manage,
iew and commen on any kind o documen , and is s uc u ed in o he olde s exposed in he
nex Figu e 0.3 ( o be upda ed as a as necessa y):
Figu e 0.3: Folde s s uc u e in he Sha ePoin eposi o y o PUSH2HEAT (sc eensho )
4.2. Con ac s lis and emails
I is impo an o iden i y he ele an con ac poin s equi ed o each speci ic kind o asks
du ing he execu ion o he p ojec .
To a oid sending / ecei ing emails on opics ou side he ole o each indi idual pe son in ol ed
in he p ojec , each pa ne mus de ine wi hin hei eam he speci ic esponsibili ies o each
eam-membe . Thus, each pa ne mus dis ibu e he ollowing oles / esponsibili ies among
he people wi hin hei own PUSH2HEAT- eam:
• A p ojec leade / coo dina o wi hin he en i y, o be in cha ge o all he issues ela ed
o he Coo dina ion (such as, Gene al Assembly (GA) and P ojec S ee ing Commi ee
(PSC)).
• A pe son in cha ge o adminis a i e o inancial issues.
• The pe son leading he WP o he pa ne s ha a e leade o a WP (TECNALIA,
FRAUNHOFER, POLIMI, OST, EHPA)
• A leas a pe son in each o he WPs (WP2 – 6) pa icipa ed by he en i y
o In he case o he “WP3 Demo Implemen a ion”, Demo Coo dina o pa ne and
pe son will be appoin ed o each demo si e
• A pe son o pa icipa e in he Communica ion & Dissemina ion Team (WP7).
23
In o de o manage all he in o ma ion abou con ac s in an easy and collabo a i e way, and
Excel ile o con ac s is c ea ed [PUSH2HEAT_Con ac s.xlsx] and uploaded o he Sha ePoin
eposi o y. All he pa ne s ha e he esponsibili y o keeping always upda ed he lis o
con ac s o hei own en i y and he ole o each con ac . The WP leade s a e esponsible o
upda e he own mailing lis s co esponding o hei WPs and o con ac o he app op ia e
pe son in each en i y in each communica ion o email.
4.3. P ojec mee ings
The mee ings calenda in PUSH2HEAT is managed by he Coo dina o and he WPLs, who
will send he agenda and in i a ions as de ined in he Conso ium Ag eemen . O ganize s o
WP mee ings should send he co esponding in i a ions o he co esponding a ge s, and he
P ojec Coo dina o should be included in CC, in o de o gi e an o e iew o hese mee ings
and he possibili y o ake pa .
On ega d o he O icial mee ings, he nex Table 0.2 summa izes he planned mee ings in
he p ojec :
Table 0.2: O icial mee ings in he PUSH2HEAT P ojec
The PEB Mee ings and GA Mee ings a e planned o be held ace- o- ace mee ings e e y 6
mon hs. As gene al ule, a he end o each GA&PSC mee ing, he nex place and da es will be
decided.
The P ojec Re iew Mee ings a e es ima ed o be held in mon h 19-20 (Ap il-May 2024), mon h
37-38 (No embe -Decembe 2025) and in mon h 48 (Oc obe 2026). Ideally, we will y o
make he GA&PEB mee ing in he same da es o he Re iew.
The WP leade s coo dina ion mee ings (wi h he PC) will be done online and in p inciple e e y
2 mon hs. I he si ua ion equi es o do hem mo e equen ly mo e mee ings will be scheduled.
24
Technical mee ings a WP le el will be done a leas e e y 2 mon hs. The WP leade will decide
i mo e equen mee ings a e necessa y. Task le el mee ings will be scheduled by ask leade s
as a as necessa y.
In case o unexpec ed and / o u gen mee ings, i possible, a doodle o m will be used o ag ee
on he da e. Anyway, o u gen issues, he WP leade s can use email / phone o con ac he
equi ed pa ne s and sol e he p oblem as soon and be e as possible.
The minu es o he mee ings mus be elabo a ed and dis ibu ed (Sha ePoin & email) wi hin
he 15 days a e he mee ing and he pa ne s will ha e 7 days o e iew and alida e he
minu es. I no commen is ecei ed om pa ne s du ing his pe iod, he minu es a e
au oma ically app o ed.
5. INNOVATION MANAGEMENT
Inno a ion managemen is he key o boos ing compe i i eness and sus ainable g ow h in
Eu ope. The e ec i e inno a ion managemen sys em needs o include he inno a ion om
he idea gene a ion o he ma ke esul s.
The inno a ion managemen p ocedu e (IMP) is es ablished as he me hodology and planning
o he managemen o inno a ion wi hin PUSH2HEAT, unde s ood as a p ocess o maximizing
he capabili y o p ojec ou pu s o being success ul in he o m o u u e p oduc s, se ices o
p ocesses, by combining c ea i i y and a echnical and ma ke wise pe spec i e.
An e ec i e inno a ion managemen sys em needs o include he inno a ion om he idea
gene a ion o he ma ke esul s, especially on a p ojec like PUSH2HEAT, whe e he eme ging
sec o o high empe a u e hea pumps will b ing impo an oppo uni ies o ma ke - eady
inno a i e p oduc s a sho - e m.
PUSH2HEAT will implemen TECNALIA’s S anda d Inno a ion Managemen P ocess ISAMPE,
a de i a i e o ISAEP model 1. The ISAMPE p ocess comp ises:
I
Iden i ica ion
Imp o ing he mechanisms o inding, cap u ing and communica ing in o ma ion
abou echnologies (bo h in e nal and ex e nal) which may a ec p oduc
de elopmen , p oduc ion p ocesses, oppo uni ies and h ea s.
S
Selec ion
De e mining he po olio o p oduc s and se ices and he associa ed p oduc ion
p ocess echnologies and hei impac on en i onmen al sus ainabili y.
A
Acquisi ion (and De elopmen )
Technologies can be acqui ed ei he by in e nal de elopmen , ex e nal acquisi ion o
co-de elopmen wi h pa ne s.
M
iMpulse o inno a ion lea ning and imp o emen
25
The cul u e o lea ning expands o become a cul u e o con inuous imp o emen wi h
a ocus on esul s.
P
P o ec ion
The e ec i e p o ec ion o ea ly s age echnologies ( eedom o ope a e, pa en ,
indus ial sec e …) is an impo an pa o he inno a ion managemen sys em.
E
Exploi a ion (and T ans e )
Technologies need o be e ec i ely exploi ed i hey a e o deli e long- e m g ow h.
I can also be he case ha new echnologies migh hemsel es lead o p e iously
un o eseen p oduc o ma ke oppo uni ies and could po en ially change he business
s a egy.
Figu e 0.4: Desc ip ion o ISAMPE - TECNALIA’s S anda d Inno a ion Managemen
P ocess
The iden i ica ion and selec ion o he exploi able esul s has been done du ing he p oposal
s age and he pa ne s will con inue wo king on deepe de ails on he eplica ion and
exploi a ion o he esul s wi hin he WP6. A i s e sion o Communica ion, Dissemina ion and
Exploi a ion s a egy including s akeholde s analysis will be a ailable by M4 (D6.1) and an
upda ed epo will be deli e ed annually (D6.2). The inal exploi a ion epo , including key
esul s, p ojec inno a ions and pos p ojec s a egy will be deli e ed by he end o he p ojec .
6. PROJECT MANAGEMENT PLAN
This deli e able “D1.1 Quali y Assu ance Plan” is complemen ed wi h he deli e able “D1.2
P ojec Managemen Plan” (PMP), in which he managemen and wo king model o be
ollowed in he PUSH2HEAT p ojec a e de ined and all he p ocedu es / me hods / ools o
assu ing he well-ad ances o he wo kplan o he p ojec a e desc ibed in de ail.
