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BESTEK NR. APM 2015-017
OPEN OFFERTEAANVRAAG
VOOR:
Beeld e we king an he Belgisch en A ikaans he ba ium behee d doo
he Agen schap Plan en uin Meise
TENDER NO. APM 2015-017
OPEN INVITATION TO TENDER
FOR:
Image p ocessing o he Belgian and A ican He ba ium managed by
Agen schap Plan en uin Meise (Bo anic Ga den Meise)
ENGLISH TRANSLATION (LEGALLY NON-BINDING)
A. GENERAL DEFINITIONS
1. Objec and na u e o he con ac
This con ac consis s o c ea ing and deli e ing a minimum o 900,000 images o he ba ium
shee s om he Belgian and A ican he ba ia, managed by Agen schap Plan en uin Meise,
o he ongoing esea ch.
2. Du a ion o he con ac
The con ac s a s on he i s calenda day ollowing he day on which he con ac o
ecei ed acknowledgemen ha he con ac has been assigned, and i will e mina e on 31
Janua y, 2018. An ex ension o he e mina ion da e has no been o eseen. The execu ion
o he speci ica ions mus he e o e be comple ed wi hin he speci ied ime pe iod, namely by
31 Janua y, 2018.
3. Con ac ing au ho i y – Addi ional in o ma ion
The con ac ing au ho i y is Agen schap Plan en uin Meise, ep esen ed by M . S e en
Dessein, Adminis a o -Gene al, Nieuwelaan 38, 1860 Meise. M . S e en Dessein’s au ho i y
o ep esen a ion has been app o ed by he Boa d o Di ec o s on 13 July 2015.
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Addi ional explana ions ega ding he p ocedu e may be eques ed om M . Tom
Thielemans (phone no.: +32(0)2.260.09.23, email: budge[email p o ec ed]).
Addi ional in o ma ion ega ding he con en s o he con ac may be eques ed om he
p ojec manage , So ie De Smed , (phone no. +32(0)2.260.09.20, email: doe@b . go .be).
4. Lead Se ice – senio o icial
The lead se ice is he con ac ing au ho i y. Only he con ac ing au ho i y is au ho ized o
moni o and supe ise he execu ion o he con ac .
The leading o icial (an employee o he con ac ing au ho i y) will be designa ed wi h he
awa ding o he con ac . The limi s o his au ho i y will hen be s ipula ed by he con ac ing
au ho i y.
5. Tende ing igh and opening o he ende s
Each ende e may only submi one ende . Any pa icipan in a conso ium wi hou legal
pe sonali y is conside ed o be a ende e .
In acco dance wi h A icle 52, § 2 o he Royal Dec ee o 15 July 2011, he con ac ing
au ho i y does no accep elec onic submissions o ende s.
The ende may only be submi ed on pape , by le e ( egis e ed pos is ecommended),
sen o o pe sonally deli e ed o he con ac ing au ho i y a he ollowing add ess:
Agen schap Plan en uin Meise
A en ion: M . Tom Thielemans
Nieuwelaan 38
1860 Meise
Belgium
A icle 90 KB, §1 Inse ion: “When sending by pos , he de ini i e e sion mus be placed in a
sealed en elope which in u n mus be inse ed in o a second en elope on which he wo d
“Tende ” is clea ly s a ed. The ou e en elope mus hen be add essed o he add ess in he
con ac documen s and sealed. The ollowing in o ma ion mus be p o ided on he inne
en elope:
The numbe o he speci ica ions: APM 2015-017;
The da e and ime o he la es submission deadline o he ende s;
The wo d “Tende ” in he le uppe co ne .
The con ac ing au ho i y mus be in he possession o he ende s by he la es 29
Sep embe 2015 a 9:00 a.m.
5.1. Planning
Da a
La es submission deadline o ques ions p eceding
14 Augus 2015 a 10:00 a.m.
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he in o ma ion session
In o ma ion session
20 Augus 2015 a 10:00 a.m.
La es submission deadline o ende s
29 Sep embe 2015 a 9:00 a.m.
Opening o ende s
29 Sep embe 2015 a 9:00 a.m.
E alua ion pe iod o ende s
29 Sep embe o 29 Oc obe 2015
Awa ding o he con ac
30 Oc obe 2015
S a o p ojec
A he la es 31 Janua y 2016
Comple ion o p ojec
A he la es 31 Janua y 2018
6. Desc ip ion o he se ices o be p o ided
The supplie o he se ice o he ‘Image P ocessing o he Belgian and A ican He ba ium’
p ojec a he Agen schap Plan en uin Meise, mus be able o (in he ollowing o de ):
Take he ba ium specimens om he he ba ium o he image scanning s a ion;
In excep ional cases, apply a linea , 1-dimensional ba code o he he ba ium
specimens;
C ea e a high esolu ion digi al image (≥ 420 ppi) o he he ba ium specimens in
TIFF o ma ;
Re u n he he ba ium specimens o he co ec place in he he ba ium;
Read ba codes on he he ba ium specimens o ensu e ha he image iles ha e
a ile name ha co esponds o i s unique ba code;
P oduce de i ed image iles in JPEG2000 and JPEG o ma wi h he same ile
name as he mas e ile;
Deli e a ile (CSV o TAB) con aining basic me ada a in o ma ion o each
image.
The able below shows a summa y o he minimum and maximum quan i ies wi hin he
se ice ‘Image p ocessing o Belgian and A ican he ba ium’.
Minimum
Maximum
Deli e ed Specimens
900,000
1,200,000
A aching new ba codes (specimens)
1,000
5,000
C ea e isual ma e ial
900,000
1,200,000
Pos -p ocessing o images
900,000
1,200,000
Deli e y o digi al images
3 x
3 x
S o ing specimens
900,000
1,200,000
A b ie desc ip ion o he A ican and Belgian he ba ium is p o ided in Appendix 1. The way
in which he he ba ium shee s a e o ganized wi hin hese collec ions is also explained.
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7. Documen s ha apply o he con ac
Legisla ion
We an 15 juni 2006 – o e heidsopd ach en en bepaalde opd ach en oo we ken,
le e ingen en diens en (Ac o 15 June, 2006 – Go e nmen con ac s and ce ain
con ac s o wo ks, deli e ies and se ices);
We an 17 juni 2013 – We be e ende de mo i e ing, de in o ma ie en de
ech smiddelen inzake o e heidsopd ach en en bepaalde opd ach en oo we ken,
le e ingen en diens en (Ac o 17 June 2013 – Law ega ding he mo i a ion,
in o ma ion and legal emedies ega ding go e nmen con ac s and ce ain con ac s
o wo ks, deli e ies and se ices);
Koninklijk Beslui (KB) an 15 juli 2011 – Koninklijk Beslui plaa sing
o e heidsopd ach en klassieke sec o en (Royal Dec ee o 15 July 2011 – Royal
Dec ee ega ding awa ding o go e nmen con ac s in classic sec o s);
He Koninklijk Beslui (KB) an 14 janua i 2013 – Koninklijk Beslui o bepaling an
de algemene ui oe ings egels an de o e heidsopd ach en en an de concessies
oo openba e we ken (The Royal Dec ee o 14 Janua y 2013 – Royal Dec ee
ega ding he de ini ion o he gene al ules o execu ion o go e nmen con ac s and
he concessions o public wo ks);
Any and all amendmen s o he law and he a o emen ioned dec ees ha a e
applicable on he day he speci ica ions we e sen by he con ac ing au ho i ies o
he po en ial ende e s admi ed o he p ocedu e.
8. Tende s
8.1. In o ma ion equi ed wi h he ende
The a en ion o he ende e s is d awn o A icle 8 o he Ac o 15 June, 2006 and A icle 64
o he Royal Dec ee o 15 July, 2011, ela ed o inconsis encies.
De Du ch e sion o he ende speci ica ions is he only legally binding sou ce o
in e p e a ion. The English ansla ion is only in o ma i e and is no legally binding in any
way. The ende and he appendices included wi h he ende o m may be en e ed in Du ch
o English.
The ende e mus clea ly indica e in his ende which in o ma ion is con iden ial and/o
ela ed o echnical o comme cial sec e s and can he e o e no be published by he
con ac ing au ho i y.
Tende s mus be submi ed in iplica e.
The ollowing in o ma ion mus be included in he ende :
Iden i y in o ma ion o he ende e .
An implemen a ion plan o se ing up and pu ing in o ope a ion he se ice ‘Image
p ocessing o Belgian and A ican he ba ium; unde 11.4.
P oo o ep esen a ion au ho iza ion o he signa o y o he ende .
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In case o a conso ium: all ele an in o ma ion abou all membe s: including bu no
limi ed o he company numbe and legal pe sonali y.
P oo ha he applican is no in a s a e o exclusion. You can ind de ails ega ding
he documen s in he applicable legisla ion, he main elemen s o which ha e been
copied unde 11.1.
P oo wi h espec o he inancial capaci y and echnical compe ence o he ende e
unde 11.2.
Tende Fo m (Appendix 2) wi h:
o he o e all p ice in le e s and numbe s (excluding VAT);
o he uni p ice pe he ba ium specimen;
o a de ailed p ice lis ;
o he comple e egis a ion numbe o he ende e a he C oss oads Bank o
En e p ises ( o he Belgian ende e s, o he VAT numbe o Eu opean
ende e s).
A ile ha o mula es an answe o he minimum equi emen s and awa d c i e ia (see
11.6.1 and 11.7).
8.2. Du a ion o obliga ion
The ende e s emain obliga ed by hei ende o a pe iod o 120 days, s a ing om he day
a e he las da e p o ided in hese speci ica ions o submission o he ende s.
9. Ra es
9.1. Gene al
All a es men ioned in he ende o m mus be exp essed in Eu os. This is a con ac a
p icelis , which means ha only he uni p ices a e ixed.
The con ac o is expec ed o ha e included all possible cos s ela ed o he se ices in his
uni p ice, excluding VAT. A de ailed o e iew in he o m o a p icelis mus be included in
he appendix
In applica ion o A icle 21, § 2, o he Royal Dec ee o 15 July, 2011, he con ac ing
au ho i y may ca y ou any e i ica ions o he accoun ing documen s and any inspec ions
on he p emises, in o de o check he accu acy o he in o ma ion p o ided in he con ex o
he p ice s udy.
9.2. P ice e ision
Fo his con ac , a p ice e ision is only applicable o he luc ua ions o he wages and
social con ibu ions o he employees o he supplie and o he aw ma e ials inco po a ed
in o he deli e ed goods. This p ice e ision is applicable bo h o less and mo e and may be
implemen ed a he ini ia i e o he con ac ing au ho i y o he supplie . I he e is a eques
o p ice e ision, i will only be decla ed admissible i he suppo ing documen s om he
au ho ized pa i ai comi é o he supplie (a join commi ee o med by ep esen a i es o
employe s and employees in a ce ain sec o , esponsible o making collec i e labou
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con ac s), o om a simila o ganisa ion o o eign ende e s, ha e been added o he
applica ion o p ice e ision. Wi h espec o he aw ma e ials, he o icial e e ence
indexes, o in case o absence, a copy o he in oices om he manu ac u e o he aw
ma e ials mus be added o he ende . Only one p ice e ision may be applied pe yea (a
e e y anni e sa y o he closing o he con ac ).
The ollowing o mula is applied o he calcula ion o he p ice e ision:
𝑃 = 𝑃0∗[0.5∗ 𝑠
𝑆+0.3∗𝑚
𝑀+0.20 (= 𝐹)]
The lowe case le e s ela e o he in o ma ion on he applica ion da e o he p ice e ision.
The uppe case le e s ela e o in o ma ion alid 10 days be o e opening o he ende s.
P = e ised p ice;
P0 = ende p ice;
s and S = sala y cos s (including social con ibu ions);
m and M = p ice o aw ma e ials;
F = non- e isable po ion which includes he ixed cos s and p o i s.
The p ice e ision may only be applied i implemen a ion o he inc ease o dec ease o he
p ice, as a esul o he applica ion o eques o a p ice e ision, is a leas 3% o he p ice
s a ed in he ende ( o he i s p ice e ision) o o he las accep ed o imposed e ised
p ice (as om he second p ice e ision).
10. Se ices: Liabili y o he se ice p o ide
The se ice p o ide shall bea he ull liabili y o any e o s and/o p oblems due o
negligence ha may a ise in p o isions o he se ices.
In addi ion, he se ice p o ide indemni ies he con ac ing au ho i y om any damages
owed o hi d pa ies based on a delay in p o ision o he se ices o based on con inuing
de aul on he pa o he se ice p o ide .
11. Access igh , quali a i e selec ion c i e ia, awa d c i e ia &
p ocedu e
11.1. Access igh
By submi ing a ende , he ende e decla es ha he does no all wi hin he exclusions
desc ibed in A icle 20 §1/1 o he Ac o 15 June, 2006 and A icles 61 §§ 1, 2, 5° and 6°, 3
and 4, as well as A icles 62 and 63 o he Royal Dec ee o 15 July 2011. The con ac ing
au ho i y will check he co ec ness o he decla a ion o “wo d o honou ” by he ende e
who is eligible o appoin men o he con ac .
In o ma ion o documen s ha he con ac ing au ho i y can eques ee o cha ge h ough
elec onic means om he ele an au ho i ies, will be eques ed by he con ac ing au ho i y.
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The ollowing documen s mus be enclosed wi h he ende :
- Fo he Belgian ende e : an ex ac om he judicial eco d;
- The Belgian ende e ha hi es pe sonnel ha is subjec o he social secu i y
legisla ion o ano he membe s a e o he Eu opean Union: a ce i ica e issued by he
compe en au ho i y ha con i ms ha he has complied wi h he egula ions ega ding
paymen o con ibu ions o social secu i y in acco dance wi h he legal de ini ions o
he coun y whe e he esides, acco ding o he in oice d awn up a he la es
deadline o eceip o he ende , on ha da e;
- Fo he o eign ende e : all he ce i ica es and ex ac s o equi alen documen s
men ioned in he a icles abo e, issued by he coun y in ol ed: RSZ ce i ica e
(social secu i y), ce i ica e ega ding iscal deb s, ex ac om he judicial eco d,
ce i ica e o non-bank up cy, e c. I a documen o ce i ica e is no issued in he
coun y o p o enance o is no conclusi e o all g ounds o exclusion, a decla a ion
unde oa h may be enclosed as a eplacemen , o i his is no p o ided, an o icial
s a emen by he in e es ed pa y be o e a judicial o adminis a i e au ho i y, no a y
o au ho ised p o essional o ganiza ion in he coun y o o igin o p o enance.
- The Belgian ende e who has a con ibu ion deb o he RSZ o mo e han 3,000
Eu os in he sense o A icle 62, § 1 o he Royal Dec ee o 15 July 2011, o an
o e due iscal deb o mo e han 3,000 Eu os in he sense o A icle 63 o he same
Royal Dec ee: any in o ma ion ha shows ha he ende e has one o mo e deb
claims om a con ac ing au ho i y o go e nmen agency, in he sense o hese
a icles;
Non-disc imina ion:
In acco dance wi h he Belgian go e nmen con ac egula ions, he con ac ing au ho i y
has, in e e y phase o he awa d p ocedu e, he op ion o exclude he ende e , who, by inal
cou decision, has been con ic ed o a c iminal o ense ha has ad e sely a ec ed his
p o essional in eg i y.
Non-compliance wi h c iminally punishable en i onmen al and social legisla ion may be
conside ed o be a c ime ha ad e sely a ec s he p o essional in eg i y. This may be used
as g ounds o exclusion as soon as his is es ablished by he cou o upon a es ,
ega dless o he posi ion o he p ocedu e. The ollowing is included as social legisla ion:
- Dec ee an 10 juli 2008 houdende een kade oo he Vlaamse gelijkekansen- en
gelijkebehandelingsbeleid (Dec ee o 10 July, 2008 es ablishing a amewo k o he
Flemish equal oppo uni ies and di e si y policy); We an 10 mei 2007 e bes ijding
an bepaalde o men an disc imina ie (Ac o 10 May, 2007, o comba ce ain
o ms o disc imina ion), We an 10 mei 2007 o wijziging an de we an 30 juli
1981 o bes a ing an bepaalde, doo acisme o xeno obie ingege en daden ( he
Ac o 10 May, 2007 o change he Ac o 30 July, 1981, o he punishmen o ce ain
ac s by acism o xenophobia) & We an 10 mei 2007 e bes ijding an
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disc imina ie ussen ouwen en mannen (Ac o 10 May, 2007 o comba
disc imina ion be ween women and men);
- We an 4 augus us 1996 be e ende he welzijn an de we kneme s bij de
ui oe ing an hun we k (Ac o 4 Augus , 1996 ega ding he well-being o
employees in he execu ion o hei wo k), speci ically Chap e Va, ega ding
iolence, ha assmen and sexual ha assmen a wo k.
11.2. Selec ion c i e ia
a) Selec ion c i e ia ega ding he inancial and economic capaci y o he ende e
The ende e mus ha e su icien inancial capaci y. This inancial capaci y will be e alua ed
based on he app o ed annual epo s o he las h ee iscal yea s iled wi h he Na ional
Bank o Belgium. The ende e s ha ha e iled he app o ed annual epo s wi h he Na ional
Bank o Belgium do no ha e o enclose his wi h hei ende , as hese annual epo s may
be elec onically consul ed ia he ede al au ho i y.
The ende e s who ha e no iled he app o ed annual epo s o he pas h ee iscal yea s
wi h he Na ional Bank o Belgium mus enclose hem wi h hei ende . This obliga ion also
applies o he ecen ly app o ed annual epo ha has no ye been iled wi h he Na ional
Bank o Belgium, because he legal pe iod o iling i has no expi ed ye .
Fo o eign companies, he app o ed annual epo s o he las h ee yea s o a s a emen o
all asse s and liabili ies o he company mus be enclosed wi h he ende .
I he company has no ye published an annual epo , an in e im balance ce i ied by he
accoun an , company audi o o pe son/o ganism ha p ac ises a simila unc ion in his
coun y will su ice.
b) Selec ion c i e ia ela ed o he echnical compe ence o he ende e
The ende e mus ha e a leas wo ele an e e ences o wo k deli e ed du ing he pas
h ee yea s.
The ende e mus enclose wi h his ende a lis o he mos impo an wo ks he has
deli e ed du ing he pas h ee yea s, including he cos p ice, he da e and he public o
p i a e en i ies o hey we e deli e ed o. The deli e ies mus be shown by ce i ica es
issued o co-signed by he con ac ing au ho i y o in he case o deli e ies o a p i a e
clien , by ce i ica es om he clien o in hei absence simply by a decla a ion om he
supplie .
11.3. Reliance on he capaci ies o o he en i ies (A icle 74 o he Royal
Dec ee o 15 July 2011)
The ende e may ely on he capaci y o sub-con ac o s o o he en i ies. In his case, he
ende e mus enclose he equi ed documen s wi h his ende , which show hese sub-
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con ac o s’ obliga ion o make esou ces a ailable o he ende e o he execu ion o he
con ac .
The se ice p o ide is obliga ed o use he sub-con ac o s he has lis ed in his ende . The
hi ing o o he sub-con ac o s equi es he consen o he con ac ing au ho i y.
Sub-con ac o s o en i ies may no be subjec o exclusion as de ined in A icle 61 o he
Royal Dec ee o 15 July 2011.
The documen s men ioned in 11.1 mus also be enclosed wi h he ende o hese sub-
con ac o s o en i ies.
11.4. Implemen a ion plan
An implemen a ion and ope a ion plan o he se ice ‘Image P ocessing o Belgian and
A ican He ba ium’ mus be p o ided, which mus include a leas he ollowing:
Managemen :
A desc ip ion o he scope and e e y hing ha is excluded om he scope;
A desc ip ion o he c i ical success ac o s;
A desc ip ion o he p oposed p ojec o ganiza ion s uc u e, he oles and
esponsibili ies o bo h you as he supplie and Agen schap Plan en uin Meise;
A speci ica ion o he expec ed inpu o employees o Agen schap Plan en uin
Meise;
A desc ip ion o he compu e in as uc u e (ha dwa e, ope a ing sys em, s o age
capaci y and buil -in edundancy o powe supplies, disc in as uc u e, e c.), as
well as he powe and cooling sys em ha will be used.
A desc ip ion o how you will c ea e and deli e he images;
A desc ip ion o he way in which you a e lexible wi h espec o collabo a ion, and
he way in which you ea ex a/ educed wo k.
The uniqueness o he collec ions and he in as uc u e o Agen schap Plan en uin Meise
should be aken in o accoun .
In e ms o con en :
Equipmen and so wa e o be used o c ea ing he images;
Equipmen and so wa e o be used o p ocessing he iles;
Calib a ion o he digi iza ion equipmen ;
Inspec ion con ol and main enance o he equipmen du ing he digi aliza ion
p ocess;
Risks and de ia ions;
Scope / low o da a;
Se -up p ocess;
Se -up o own quali y con ol;
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In acco dance wi h he legal and egula ion de ini ions applicable o his, he su e y may be
p o ided in cash, public unds o in he o m o join su e y.
Su e y may also be p o ided h ough a gua an ee om a inancial ins i u ion ha mee s legal
egula ions on he s a u e and supe ision o c edi ins i u ions, o ia an insu ance company
ha complies wi h legal egula ions ega ding he inspec ion o insu ance companies and
admi ed o “Tak 15” (su e y).
The se ice p o ide mus , wi hin hi y calenda days ollowing he closing da e o he
con ac , p o ide p oo ha hey o a hi d pa y ha e p o ided he su e y in one o he
ollowing ways.
1. i he gua an ee is made in cash, by deposi ing he amoun o he pos al cheque
accoun o he Deposi and Consigna ion O ice [bpos bank accoun numbe BE58
6792 0040 9979 (IBAN) PCHQBEBB (BIC)] o a public ins i u ion ha pe o ms a
simila unc ion o he a o emen ioned O ice, he ea e e e ed o as a public
ins i u ion wi h he same unc ion;
2. i he gua an ee consis s o public unds, by deposi ing hem on behal o he Deposi
and Consignmen O ice in he hands o he S a e Cashie a he headqua e s o he
Na ional Bank in B ussels o a one o i s p o incial agencies o a public ins i u ion
o e ing a simila unc ion;
3. i he gua an ee is co e ed by a join bonding company, by deposi ing h ough an
ins i u ion ha legally ca ies ou his ac i i y, o a deed o inclusi e su e y wi h he
Deposi and Consigna ion O ice o wi h a public ins i u ion bea ing simila unc ion;
4. I he gua an ee is secu ed by way o a gua an ee h ough a commi men ce i ica e
o a c edi ins i u ion o insu ance company.
This p oo mus be p o ided, as case may be, h ough submission o he con ac ing
au ho i y o ei he :
1. he eceip om he Deposi and Consigna ion O ice o a public ins i u ion wi h a
simila unc ion;
2. he debi no e om he c edi ins i u ion o he insu ance company;
3. he p oo o deposi om he S a e Cashie o a public ins i u ion wi h a simila
unc ion;
4. he o iginal deed o inclusi e su e y app o ed by he Deposi and Consigna ion O ice
o a public ins i u ion wi h a simila unc ion;
5. he o iginal o he deed o commi men d awn up by he c edi ins i u ion o he
insu ance company ha has pe mi ed a su e y.
These documen s, signed by he deposi o , s a e he eason o he deposi and he p ecise
des ina ion, comp ising a summa y o he ask and wi h e e ence o he con ac documen s,
su names, i s names and add ess o he con ac o and possibly hose o he hi d pa y
who ook esponsibili y o he con ac o , including he s a emen "lende " o "au ho ized
ep esen a i e" whe e app op ia e.
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The hi y days calenda pe iod men ioned abo e will be suspended du ing he closing
pe iod o he se ice p o ide ’s company o paid annual lea e and compensa ion days
acco ding o egula ions o as de ined in a collec i e labou ag eemen .
The ce i ica e o su e y mus be sen o he add ess speci ied in he no i ica ion o he
closing o he con ac .
The eques o he con ac o o Agen schap Plan en uin Meise o ce i y he p ac ical
comple ion o he se ices cons i u es a eques o elease o he en i e su e y.
13. Execu ing he se ices
The 900,000 he ba ium specimens mus all be digi ized and he iles deli e ed by he la es
31 Janua y 2018. The he ba ium specimens o be digi ized shall be deli e ed in pa ial
ba ches, as de e mined in he implemen a ion plan. Each pa ial ba ch will be e alua ed ia
andom sample es s upon comple ion. I he sample es ails, he digi iza ion mus be
edone, comple ely o pa ially.
14. Va ia ions
Va ia ions a e no pe mi ed.
15. Assigned eam
The ende e s a e o include an o e iew o all he pe sons who will be u ilized o deli e ing
he se ices, along wi h hei CV and e e ences.
E e y eplacemen o a eam membe equi es he p io app o al o he con ac ing au ho i y.
The p oposed eplacemen mus possess app oxima ely he same compe encies and
expe ience as he o iginal eam membe . In case he con ac ing au ho i y ejec s he
p oposed eplacemen , he ende e is obliged o p opose ano he pe son. The imely
execu ion o he se ices mus be aken in o accoun (see 11.5).
16. In o ma ion session
Conside ing he complexi y o he con ac , Agen schap Plan en uin Meise has decided o
hold an in o ma ion session o he po en ial ende e s be ween he call o ende s and he
submission deadline. They will be able o a end he in o ma ion session and pose ques ions.
This in o ma ion session will be held on 20 Augus , 2015 a 10:00 a.m. a he ollowing
add ess: Nieuwelaan 38, 1860 Meise, Belgium.
Du ing his in o ma ion session, a sho o e iew will be gi en o he equi ed se ices.
In o de o ensu e ha he in o ma ion session uns smoo hly, he po en ial ende e s who
wish o a end he in o ma ion session a e eques ed o send hei ques ions o he
con ac ing au ho i y ia email in ad ance. The email add ess is: [email p o ec ed].be. Only
hose ques ions ha ha e been ecei ed by he con ac ing au ho i y by 10:00 a.m. 14
Augus 2015 will be answe ed du ing he in o ma ion session.
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On en e ing he mee ing oom, he a endees will be asked o disclose he iden i y o he
company hey ep esen oge he wi h hei ull add ess.
Following he in o ma ion session, he a endees will be gi en a ou o he collec ions.
The Agen schap Plan en uin Meise will send he minu es o he in o ma ion session o all he
a endees.
The minu es o his in o ma ion session will be published ia e-no i ica ion.
17. In oicing and paymen
The con ac o mus send he in oices o he pa ial ba ches (as a single documen ) and he
eques o deli e y o he con ac (o iginal copy) o he ollowing add ess:
Agen schap Plan en uin Meise
A en ion: Diens boekhouding
Nieuwelaan 38
1860 Meise
Belgium
Only p ope ly execu ed se ices may be in oiced.
Agen schap Plan en uin Meise has a e i ica ion pe iod o 30 days o check he in oiced
se ices, coun ed om he day o eceip o he in oice. Paymen should ake place wi hin a
paymen pe iod o 30 days om he end o he a o emen ioned e i ica ion.
I he con ac documen s do no p o ide a sepa a e claim, he in oice will coun as he
claim.
The in oice mus be d awn up in Eu os.
These speci ica ions explici ly de ia e om he de ini ions o A icle 1254 o he Belgian Ci il
Code, wi h espec o he paymen s. Each paymen will i s be applied o he main sum and
only hen o he in e es s.
18. Deli e y
F om he da e o he comple ion o a ba ch (as indica ed in he implemen a ion plan), he
con ac ing au ho i y has a pe iod o 30 days o comple e he o mali ies wi h espec o
deli e y (pe ba ch), and p o ide he necessa y eedback o he con ac o . This pe iod will
commence when he con ac ing au ho i y is gi en possession o he lis o se ices
p o ided.
I he se ices a e comple ed be o e o a e he se da e, he con ac o mus in o m he
leading o ice by egis e ed pos eques ing he ce i ies he comple ion. In his case, he
pe iod o hi y days will be e ec i e om he da e o eceip o he eques om he
con ac o .
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19. O icial measu es
I he e a e se ious sho coming on he pa o he con ac o , Agen schap Plan en uin Meise
has he igh o ake o icial measu es in acco dance wi h he modali ies p o ided in A icle
47 o he Royal Dec ee o 14 Janua y 2013.
Se ious o epea ed mino sho comings o he con ac o ha a e no emedied (su icien ly)
wi hin he decla ed ime pe iods in he implemen a ion plan may lead o e mina ion o he
con ac .
I he con ac is e mina ed in applica ion o he p eceding a icles, he con ac o unde akes
o ensu e ha all ma e ials, da a, documen s and he like ela ed o o esul ing om he
implemen a ion o he ag eemen and he asks a e immedia ely deli e ed o he Agen schap
Plan en uin Meise. In his ci cums ance, he Agen schap Plan en uin Meise main ains all
igh s.
20. Dispu es
Any dispu es ela ed o he execu ion o his con ac shall be se led exclusi ely by he
au ho ized cou s o he judicial dis ic o B ussels. The language used will be Du ch.
The con ac ing au ho i y is in no way liable o damage o inju y o pe sons o goods,
esul ing om he di ec o indi ec ac i i ies equi ed o he execu ion o his con ac . The
con ac o indemni ies he con ac ing au ho i y om any damage claims by hi d pa ies in
his espec .
B. APPENDICES
1. In oduc ion o he collec ion
2. Tende Fo m
3. Addi ional in o ma ion abou he minimum equi emen s (11.6.1)
4. He ba ium building loo plan
5. Me amo oze ligh ins uc ions
6. TIFF
