The Me ap o eomics Ini ia i e’s
O ganiza ional S uc u e
Ve sion 2, app o ed on Decembe 15, 2023
Documen his o y:
Ve sion 1, app o ed on Sep embe 29, 2021
Mission and Vision
We p omo e dissemina ion o me ap o eomics undamen als, ad ancemen s, and
applica ions h ough collabo a i e ne wo king in mic obiome esea ch. We aim o be he
cen al in o ma ion hub and open mee ing place whe e newcome s and expe s in e ac o
communica e, s anda dize and accele a e expe imen al and bioin o ma ic me hodologies in
his ield.
O ganig am
This o ganig am ep esen s he ini ial s uc u e o he Ini ia i e. Howe e , as ime goes by,
his s uc u e can be e alua ed and imp o ed.
The Execu i e Boa d
The Execu i e Boa d (EB) is composed o ac i e membe s esponsible o he asks equi ed
o he p ope day- o-day unc ioning o he Me ap o eomics Ini ia i e. The EB consis s o he
ollowing oles: Adminis a o (2), Sec e a y (1), Communica ion (1), Webmas e (1),
Educa ion (1), Ea ly Ca ee Rep esen a i es (2), Scien i ic Ad iso s (6), Symposium
O ganize s, and In e na ional Co espondence (1 pe con inen no ye ep esen ed). The EB
mee ings a e held egula ly and discuss he logis ics, adminis a ion, and p ojec s o he
Ini ia i e. These mee ings a e in ended o he elec ed EB membe s, bu non-elec ed
in e es ed membe s may join on eques . Only EB membe s ha e he abili y o o e and
make decisions.
The EB consis s o he ollowing oles:
- Adminis a o (2)
- Tasks: lead and p epa e mee ings and agenda, esponsible o budge
epo s, keep con ac wi h o he o ganiza ions such as EuPA and HUPO.
- Sec e a y (1)
- Tasks: aking no es du ing mee ings, lis ing o-do´s
- Communica ion (1)
- Tasks: p epa es he newsle e and X (Twi e ), each ou o esea che s om
closely ela ed ields (e.g. biology, mic obiology, mic obiome esea ch,
bioin o ma ics, s a is ics,…) and in oduce he Ini ia i e, p epa e p omo ional
ma e ial
- Webmas e (1)
- Task: ake ca e o he websi e (expe ience wi h Gi Hub is p e e ed) and
Slack.
- Ea ly Ca ee Rep esen a i es (1-2)
- Tasks: o ganize e en s o ECR membe s, each ou o ECR ini ia i es om
EuPA/HUPO
- Scien i ic Ad iso s (6)
- Task: p o ide scien i ic ad ice and a longe e m ision o he Ini ia i e,
no ably ega ding he Wo king G oups and communi y p ojec s. These
ad iso s mus be expe s in ideally di e en ields (e.g. sample p ocessing,
bioin o ma ics, mul i-omics). The scien i ic ad iso s o m oge he he
Scien i ic Commi ee. Wi hin he Scien i ic Commi ee, one membe ac s as
coo dina o o he Wo king G oups.
- Symposium o ganize s (1-2)
- Tasks: o ganize he In e na ional Me ap o eomics Symposium, and p o ide
ad ice o he new o ganize a e wa ds
- Educa ion (1)
- Tasks: each ou o new esea che s ia educa ional ma e ial, and collec and
lis educa ional ma e ial on he websi e.
- In e na ional co espondence (1 pe con inen no ep esen ed ye in EB)
- Task: each ou o unde ep esen ed con inen s, communica e abou ou
Ini ia i e
The EB mee ings will be o ganized egula ly and will discuss he logis ics and adminis a ion
o unning he Ini ia i e, bu no include scien i ic discussions. Be ween he mee ings, he EB
membe s can con ac each o he ia a designa ed Slack channel. In i s place, hese
mee ings a e in ended o he elec ed EB membe s, bu non-elec ed, in e es ed membe s
can join on eques ([email p o ec ed]).
Wo king G oups
De ini ion and examples
Nex o he EB, he e will be Wo king G oups (WG). A WG is de ined as a g oup o
esea che s wi h a clea ly de ined ask ha aligns wi h he Ini ia i e’s Mission and Vision
s a emen . This ask has a clea ly de ined, ealis ic end goal, and once his goal has been
eached, he WG will be closed.
A ew examples o po en ial WGs:
- “CAMPI x - mul i-lab compa ison o sample p ocessing echniques”
- Goal: manusc ip abou compa ison o commonly used sample p ocessing
echniques in me ap o eomics
→ This WG will be closed once he manusc ip is published.
- “Summe school 202x”
- Goal: O ganize a summe school abou me ap o eomics in he summe o
202x
→ This WG will be closed once he summe school has inished.
- “Sample p ocessing echniques”
- Goal: discussing sample p ocessing echniques
→ This is no a alid WG, he e’s no clea end goal. We should a oid hese.
- Goal: “De elop a u o ial desc ibing he sample p ocessing p o ocols used in
CAMPI”
→ This, howe e , is a alid WG. The WG will be closed when he u o ial is
inished.
Ini ia ing a WG
In gene al, no o mal p oposal is needed o s a ing a WG. Al hough, o la ge p ojec s, such
as ollow-up CAMPI s udies o la ge collabo a ions, i is highly ecommended o discuss his
wi h he scien i ic ad iso s om he EB.
Any membe can c ea e WGs by c ea ing a Slack channel.
To do's:
1. Name he Slack Channel “WG_<name o he wo king g oup>"
2. Add he collabo a o s om he Me ap o eomics Ini ia i e and EB scien i ic ad iso s as
p ojec membe s
3. Desc ibe he goal o he p ojec in he channel. Remembe ha he goal has o align wi h
he Me ap o eomics Ini ia i e’s Mission and Vision s a emen . Mo eo e , he goal has o be a
clea ly de ined, ealis ic end ask. Once his ask has been eached, he WG will be closed.
Membe s
E e yone can eely join he Ini ia i e by illing in he egis a ion o m. In addi ion, i labs
wan hei name lis ed on ou websi e, hey can ill in his lab egis a ion o m. A e
egis a ion, membe s ecei e an in i e o Slack, whe e hey can in e ac wi h each o he .
They can ask he e o scien i ic ad ice, pos p oposals o new WGs o eques o join
exis ing WGs.
Elec ion P ocedu e
The elec ions o he EB o he Me ap o eomics Ini ia i e ake place online. An online o ing
sys em is se up o allow all membe s o o e. Po en ial candida es mus be membe s o he
Me ap o eomics Ini ia i e, and decla e hei candidacy by illing ou a o m one week be o e
he elec ions. The manda e leng h is h ee yea s, and EB membe s can se e a maximum o
wo consecu i e e ms, ega dless o hei posi ion in he EB (a o al o six yea s). A e
comple ing wo consecu i e e ms, an EB membe canno e-apply o a minimum pe iod o
one elec ion cycle o h ee yea s.
In he e en ha no all posi ions a e illed du ing an elec ion, EB membe s who ha e
comple ed hei maximum e m may e-apply o acan posi ions.
In addi ion, i ’s impo an o no e ha he main symposium o ganize s, al hough an in eg al
pa o he EB, a e no subjec o di ec elec ions. The main o ganize s o he p e ious and
nex symposium will be au oma ically co-op ed in he EB, and can pu hemsel es
(addi ionally) o wa d as candida es o ano he posi ion.
Fu he mo e, scien i ic ad iso s p o ide a long e m ision o he Ini ia i e, and a e he e o e
di ec ly elec ed o he maximum wo consecu i e e ms (six yea s). A e he elec ions, he
ou going and newly elec ed boa ds o e lap o a ansi ion ime o h ee mon hs (and a leas
h ee mee ings) o ensu e con inui y o he wo k.
Addi ionally, candida es ha e he op ion o apply o mul iple posi ions, p io i izing hei
p e e ences. I a candida e is no elec ed o hei i s p io i y posi ion, hey e ain eligibili y
o hei subsequen p e e ences. Fu he mo e, he EB possesses he au ho i y o co-op any
posi ions ha emain un illed pos -elec ion, ensu ing he e ec i e unc ioning o he EB and
he ul illmen o i s esponsibili ies.
The Elec i e P ocedu e o he Me ap o eomics Ini ia i e is subjec o amendmen by a
wo- hi ds majo i y o e o he membe s, based on he cas ed o es. This o e will ake place
online o ensu e all membe s can pa icipa e. I he amendmen s a e app o ed, hey will ake
e ec immedia ely.
