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Mentoring program for students newly enrolled in an Engineering Degree

Abstract

[EN] This work presents a mentoring program for first year engineering students in the Telecommunications Engineering College (ETSIT) at the University of Malaga (UMA). Actors involved in the program are professors from staff, veterans mentoring students and, of course, freshmen. All of them has been organized trough the Moodle based Virtual Learning Environment Platform of the UMA. The program has gone through several phases over three years. This paper shows the main objectives of this mentoring program, the initial design to get them where professors played mentor role, and successive changes made to try to improve the results, including the assumption of the mentor role by senior students (peer mentoring). The tools used for program evaluation are shown too. Despite the low participation, it has been a framework for the development of various educational and socializing activities (for mentors and mentees) focused on developing generic competences. Furthermore, it has been a research tool to get a better understanding of problems affecting students newly enrolled.

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Mentoring program for students newly enrolled in an Engineering Degree

Author: Peña-Martín, Juan Pedro,González-Parada, Eva,García-Berdonés, Carmen,Pérez-Rodríguez, Eduardo Javier
Publisher: Universitat Politècnica de València
Year: 2016
DOI: 10.4995/muse.2016.4609
Source: https://riunet.upv.es/bitstream/10251/76933/1/4609-22204-1-PB.pdf
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
Social and Technological Sciences EISSN: 2341-2593
Peña e al. (2016)
h p://polipape s.up .es/index.php/MUSE/ Mul . J. Edu. Soc & Tec. Sci. Vol. 3 Nº 2 (2016): 30-48 | 30
Men o ing p og am o s uden s newly en olled in an
Enginee ing Deg ee
Juan Ped o Peña Ma ín*, E a González-Pa ada, Ca men Ga cía-Be donés and Edua do
Ja ie Pé ez Rod íguez
Dp o. de Tecnología Elec ónica. Uni e sidad de Málaga,
E.T.S.I. Telecomunicación, Boule a Louis Pas eu nº 35 Málaga, Spain.
* Co esponding au ho : Email: j[email p o ec ed]; Phone: + 34 952132732
Recei ed: 2016-06-01; Accep ed: 2016-08-15
Abs ac
This wo k p esen s a men o ing p og am o i s yea enginee ing s uden s in
he Telecommunica ions Enginee ing College (ETSIT) a he Uni e si y o
Malaga (UMA). Ac o s in ol ed in he p og am a e p o esso s om s a ,
e e ans men o ing s uden s and, o cou se, eshmen. All o hem has been
o ganized ough he Moodle based Vi ual Lea ning En i onmen Pla o m o
he UMA. The p og am has gone h ough se e al phases o e h ee yea s. This
pape shows he main objec i es o his men o ing p og am, he ini ial design
o ge hem whe e p o esso s played men o ole, and successi e changes made
o y o imp o e he esul s, including he assump ion o he men o ole by
senio s uden s (pee men o ing). The ools used o p og am e alua ion a e
shown oo. Despi e he low pa icipa ion, i has been a amewo k o he
de elopmen o a ious educa ional and socializing ac i i ies ( o men o s and
men ees) ocused on de eloping gene ic compe ences. Fu he mo e, i has been
a esea ch ool o ge a be e unde s anding o p oblems a ec ing s uden s
newly en olled.
Keywo ds
Ad ising p og am, Men o ing P og am, Eu opean Highe Educa ion A ea,
Enginee ing Deg ee, Pee men o ing
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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1. In oduc ion
The Eu opean Highe Educa ion A ea (EHEA) in ol es he adop ion o new me hods o
eaching and lea ning, as well as a new app oach o men o ing (Pallise a, 2010). The
p oposed men o ing p og am o e s a help and a guidance in speci ic academic issues, as
well as a amewo k o suppo o s uden s om joining he Uni e si y. The e o e, i is a
amewo k o he eaching-lea ning p ocess.
These gene al guidelines se by he Eu opean Commission ha e been ansla ed in o
Spanish law in di e en ways. Fi s ly, RD-1393(2007), as amended by RD-861 (2010),
included he "S uden O ien a ion", asking o he Bachelo 's deg ee "suppo and guidance
sys ems o s uden s". Secondly, RD-1791 (2010) p o ides in Chap e V ha he gene al
p inciples o he men o ing sys ems in eg a e, in a coo dina ed manne , he ac ions o
in o ma ion, guidance and aining suppo o s uden s, de eloped by eache s and
specialized s a . This app oach dis inguishes be ween gene al men o ing and subjec
men o ing. The i s one, e e ed o by expe s as in eg al men o ing, conside s no only
ins uc i e aspec s bu also social, pe sonal and emo ional aspec s. A Men o ing P og am
is de ined as he design and de elopmen o suppo mechanisms, in o ma ion, guidance
and aining o s uden s, in esponse o he needs iden i ied in he academic, adminis a i e
and social-p o essional ields. A possible app oach o implemen his in eg al men o ing is
o use pee men o ing.
Se e al Spanish uni e si ies ha e been pe o ming men o ing p ojec s o mo e han a
decade. In Spain, he o igin o hose ac i i ies is he SIMUS P ojec (Val e de, 2001),
sponso ed by he Uni e si y o Se ille. O he uni e si ies (Poly echnic Uni e si y o
Mad id, Uni e si y o Bu gos, Uni e si y o Las Palmas, e c.) subsequen ly joined his
ini ia i e. Enginee ing deg ees has o en been scena ios o his kind o p og ams, as in ou
case. Enginee ing deg ees in public uni e si ies ha e high d opou and ailu e in he i s
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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yea (MECD, 2014), so i seems easonable o ocus he men o ing owa ds s uden s newly
en olled in an Enginee ing Deg ee, bo h eshmen and s uden s o in e na ional exchange.
Mo eo e , and ollowing EHEA (ENQA, 2015), he e i ied memo ies o he Bachelo 's
deg ee collec a me hodology o managing and imp o ing he eaching-lea ning p ocess,
which is included unde he so-called Quali y Assu ance Sys em (QAS). Wi hin he QAS
implemen ed by he Telecommunica ions Enginee ing College (ETSIT) o he Malaga
Uni e si y (UMA), he key p ocess PC05 "Guidance o S uden s" es ablishes he way in
which he College e ised, upda ed and imp o ed p ocedu es ela ing o hos -d i en
ac ions, men o ing ac ions and suppo ac ions o aining and o ien a ion o hei s uden s.
Fo all hese easons, ou College s a ed in he yea 2012 a Men o ing P og am (hence o h
called PAT om he Spanish exp ession ‘Plan de Acción Tu o ial’), unde he QAS-PC05.
The i s PAT ( e sion 0, V0) has con inued he ollowing wo cou ses (V1 and V2) up o
da e, al hough i has been annually e iewed in a con inuous imp o emen p ocess. This
pape will p esen he design o he PAT V0 and ollowing changes in V1 and V2.
An o ien a ion p og am mus be adap ed o he cha ac e is ics and con ex o he Uni e si y
and College whe e i is o be implan ed. Howe e , you can se a gene al s uc u e and
wo king me hods om which he ac ion will be o ganized. The e o e, i s s ep o ca y ou
ou PAT was o analyze di e se expe iences o di e en uni e si ies in o de o ge he
PAT´s s uc u e and me hodology. Among o he s, we ook as e e ence some simila ac i e
p og ams as Buddy-P og am (UGR, 2015), P og am-o ien (UCLM, 2015), PAT-
MENTOR (UBU, 2015), and GOU (UMA, 2015). The las one, an expe ience conduc ed
by colleagues om Uni e si y o Malaga, has been a pa icula ly impo an suppo o ou
men o ing p og am.
The o ganiza ion o his pape is as ollows. A e he in oduc ion, he ollowing sec ion
p esen s he gene al lines and objec i es o he PAT, which cons i u e i s essence beyond
he necessa y adjus men s. The de elopmen and esul s o he i s yea and he PAT
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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Peña e al. (2016)
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edesign, implemen a ion and esul s o he PAT V1 and V2, will be he a ge o he nex
wo sec ions. Finally, conclusions and u u e lines o his wo k will be p esen ed.
2. Ou line o he PAT in ETSIT
As s a ed in he p e ious sec ion, we conside ed de eloping ac ions o imp o e guidance
o s uden s, p ima ily o eshmen. So, he gene al lines o in e en ion (goals) will ocus
on:
a) Facili a e he ansi ion o new uni e si y s uden s om unde g adua e educa ion,
including o ien a ion owa ds mo e e icien wo king me hods.
b) De ec ing and coping wi h he mos ele an ypical p oblems ha a ise newly
en olled s uden s.
c) Facili a e he in eg a ion o s uden s in he ins i u ion, ha is, make an o ien a ion,
in addi ion o academic, adminis a i e and social.
Figu e 1. O e all o ganiza ional s uc u e o he PAT.
Rela ing o he design, i was ini ially le open o de elop he guidance h ough eaching
s a (classic s yle) o pee men o s, s uden s o highe le els supe ised by a eache , whose
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objec i e is he guidance and ad ice o a g oup o eshmen (men ees) o achie e he abo e
objec i es. The second case in ol es an addi ional objec i e ela ed o aining o men o s
in o de o enhance hei social skills ( ela ionships and leade ship), ha is, men o s become
bo h collabo a o s and bene icia ies.
The o e all o ganiza ional s uc u e ha we assume is p esen ed in Figu e 1, whe e main
ac o s in ol ed in he PAT a e shown. The unc ions o each one a e b ie ly shown in Table
1.
Table 1. Func ions o he main ac o s in he p og am
Managemen Team
Head o he PAT
QAC -Quali y Assu ance Commission
I app o es and e alua es all imp o emen ac ions,
such as he PAT, and de elops he QAS
PAT Coo dina o
He is esponsible o he o ganiza ion, coo dina ion
and de elopmen
Men o ( olun ee s)
They de elop he ac ions speci ied in he PAT on a
g oup o s uden s men ees
Men ees
They ecei e he PAT’s ac i i ies. They a e i s -yea
s uden s who olun ee o pa icipa e
Sec e a y and Lib a y s a (PAS)
They collabo a e o de elop guidance ac i i ies in
hei espec i e a eas
Vi ual Campus
I is a i ual lea ning en i onmen whe e you can
nea ly manage he in e ac ion be ween di e en
use s, and he exchange o documen a ion and
ma e ials in ol ing he PAT; i was c ea ed as a
cou se in Moodle, wi h di e en sec ions and use
p i ileges o each o he ac o s, wi h p i a e
communica ion o ums g oups, wi h Wikis o
compila ion o expe iences and wi h ques ionnai es
o e alua ion pu poses

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Figu e 2 shows a pa ial iew o how is o ganized he Moodle based i ual lea ning
en i onmen (Vi ual Campus, VC) in he PAT V2
1
. On he o he hand, he gene al wo king
me hodology is p esen ed in Figu e 3. As i is shown, a guide o ad ice and o collec
in o ma ion (HeGAE) was pe o med, and a ool o e alua e he PAT i sel (HeEP) was
en isaged.
Figu e 2. Vi ual Campus PAT V02.
HeGAE, is a men o ’ guide. The guide summa izes all he possible key aspec s o
success ul in eg a ion o junio s uden , so, i would help men o s, while hey a e alking
1
We mus highligh he di icul y o he a ious oles o he pa icipan s: a) acul y coo dina o wi h ull access as manage s; b) collabo a ing lec u e s
wi hou edi pe mission; c) men o s, wi h es ic ed a eas and esou ces o in e com use; d) PAT s uden s; cons i u ed by young s uden s en olled in
he PAT and he e o e membe s o a s ee ing g oup led by a men o , who also had an own communica ion space, e) s uden s in gene al which included,
in addi ion o he abo e g oups, all no ice s uden s. Mos o he documen a y esou ces gene a ed in he ac i i ies had jus placed a he disposal o
his la ge g oup.
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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wi h he PAT s uden s, o ge in o ma ion abou whe he hese aspec s we e eally key o
s uden s (i was also a socializing ool o acili a e he con e sa ion and o iden i y opics
o common in e es ). In addi ion, i was in ended o ga he in o ma ion ha could iden i y
po en ial p oblems on hei in eg a ion in o his College, so, ha could be he seed o
imp o emen ac ions wi hin he QAC. The Table 2 summa izes he issues included in he
HeGAE and ela ed PAT objec i es. No e ha i has wo di e en blocks, one o each
semes e , because no el s uden s e ol e apidly du ing hei i s mon hs in he College.
Rega ding he assessmen ool o he PAT (HeEP), i s main objec i e is o ga he
in o ma ion abou he le el o sa is ac ion o he pa icipan s in p og am, men o and
men ee.
Figu e 3. PAT gene al wo king me hodology.
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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The design o bo h, he HeGAE and he HeEP, has been changing in new e sions o he
PAT. Hence o h, we will show only he esul s o he issues highligh ed in i alic in Table
2, which a e di ec ly ela ed o he wo k p esen ed he e.
Table 2. HeGAE design and goals.
Issues ela ed o …
Goal
FIRST
SEMESTER
Inpu p o ile ( ype o deg ee, op ion o
choice)
To be ea ed by he QAC
Expec a ions (mo i a ion, p ospec s o
success, coping s a egies planned)
Ad ising / To be ea ed by he
QAC
Le el o knowledge o he deg ee i sel
Ad ising / Check need o ad ice
Le el o knowledge o esou ces ( ules o
esidence and egis a ion, Lib a y and
Vi ual Campus)
Ad ising / Check need o ad ice
Lack o s udy o ecas o in insic easons
(wo k, amily p oblems ...)
Ad ising
SECOND
SEMESTER
P oblems wi h he p e-uni e si y aining
and expe ience wi h he ZERO cou se
To be ea ed by he QAC
Deg ee o di icul y o each subjec and
expe ience wi h con inuous assessmen
To be ea ed by he QAC
Coping s a egies ( ime spen s udying,
me hodology, a endance, u o ials)
Ad ising / Check need o ad ice
Resul s ( e lec ion on he esul s and hei
ela ion o s a egy) and o e all sa is ac ion
wi h he cou se
Ad ising / To be ea ed by he
QAC
3. Design, implemen a ion and esul s o he PAT V0 (Yea 2012-13)
3.1. Final Design o he Tools
In he PAT V0, we ma ked a u he objec i e: imp o e he communica ion be ween
eache s and s uden , which adi ionally came being epo ed as unsa is ac o y. The e o e,
he choice o s uden -men o s was pos poned and he PAT V0 s age esponds o Figu e 1
wi h he ole o men o played by eache s.
Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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Rega ding he HeGAE, we chose o ma e ialize i in wo ways. Fi s , men ees we e asked
o comple e a VC ques ionnai e. A e , an in e iew, made o men o s o men ees, allows
comple ing he in o ma ion ga he ed by he ques ionnai e. Fo his in e iew, i was
gene a ed a Guide (semi-s uc u ed in e iew) wi h he philosophy explained in he
p e ious sec ion. Finally, in e iew epo s was collec ed (wi hou iden i ying he s uden s
2
)
h ough Vi ual Campus in o de o be analized by he PAT coo dina o s and he QAC.
On he o he hand, he HeEP was ma e ialized in a VC ques ionnai e, asking in o ma ion
on use sa is ac ion, on compliance wi h he addi ional goal o he PAT V0 and on he
possible use o pee men o ing in u u e edi ions.
3.2. Resul s and analysis o edesign
Table 3 shows he le el o pa icipa ion o s uden s and men o s du ing he i s yea . The
ini ial u nou was abou 20% o 250 new s uden s in o al.
Table 3. Pa icipa ion da a.
Ini ial pa icipa ion
S uden pa icipa ion in HeGAE
Pa icipa ion in HeEP
S uden s
Men o s
Su ey 1
In e iew 1
Su ey 2
In e iew 2
S uden s
Men o s
53
23
52
39
34
19
8
23
Table 3 is only o men ed s uden s. Pa icipa ion da a o o he s uden s (new s uden s bu
non-pa icipan in he p og am) we e: 44 ( i s semes e ) and 22 (second semes e ) in he
HeGAE, and 3 in he HeEP. The p o ided da a o bo h g oups sca cely showed signi ican
2
F om he ou se , i was equi es o he u o s a con iden iali y ag eemen and ansmi he in o ma ion wi hou iden i ying he sou ce o gi e con idence
o he s uden s. So we e ansmi ed o hem oo.
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Table 10. Main p ocess ou pu s.
P ocess ou pu s (documen s and ma e ials)
- Topics o in e es o new s uden s, as documen a ion o he wo kshops and semina s o ganized
o hem o o he guidance documen s ha can p o ide impo an in o ma ion (e.g. guides using
he se ices o Sec e a y and Lib a y).
- T aining subjec s o men o s: allow he o ma ion on he unc ions o guidance, men o ing and
e alua ion, as well as ac ion s a egies wi h pee s.
- Ma e ials o he e alua ion and moni o ing o he ac i i y (in e iew guides, ques ionnai es,
e c.)
- The gene a ed i ual lea ning en i onmen is in i sel a aluable echnology esou ce, which
mos ly ep esen s wo k done o he u u e.
5. Conclusions and u u e lines
Men o ing P og am ha we ha e conduc ed o e he las h ee yea s was concei ed as a
p ocess o con inuous imp o emen , which has been keeping i s achie emen s and
modi ying he pa ame e s ha ha e been p oblema ic. In Table 11 a e shown schema ically
conclusions as de ec ed, by one side bene i s and on he o he p oblems and challenges o
he u u e. We mus highligh ou excellen expe ience wi h e e an s uden as men o s bu
also, clea ly, we ha e ailed o con ey he message o he g oup o new s uden s. In
addi ion, we say ha we ag ee ully wi h (Zabalza, 2013) abou " he impo ance o
men o ing, guidance and suppo o s uden s a e called o be he new uni e si y o he XXI
cen u y".
The e o e, i has al eady s a ed he PAT V3 wi h new ac ions aimed a i s cou ses
s uden s.
Table 11. Conclusions.
Bene i s
P oblems and challenges
 We ha e ob ained high ac ual knowledge o
he hough and eeling o new s uden s.
 The decline o he pa icipa ion equi es
e en ion ac i i ies (unde s udy).

Mul idisciplina y Jou nal o Educa ion, h p://dx.doi.o g/10.4995/muse.2016.4609
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 Ac i i ies, despi e poo a endance, ha e
been highly ega ded, so we expec be e
u u e.
 In he g oup o men o s abandonmen was
much less (50%), high mo i a ion, success
o he aining cou se and cu iculum
imp o emen in hei social skills.
 Dynamic designed and can be expec ed o
ha e lowe labo cos on hese cou ses.
 Also o imp o ing e en ion and because i
is demanded, we mus plan collec i e
ac i i ies a e y ea ly s ages o he yea .
 The p io i y o app o ing ou weighs
e e y hing else, bu we do no manage o
associa e hese ac i i ies wi h an indi ec
bene i on hei exams success (unde
s udy).
 P og am coo dina ion has cos oo many
hou s, which canno be main ained o e
ime. The challenge is o au oma e he
p ocess whe e possible.
 Inc ease aining o e ed by he p ojec (no e
ha he wo kshops / semina s a e opened o
all new s uden s).
6. Acknowledgemen
To all hose who ha e been men o s o he PAT, eache s and s uden s, and he con ibu o
s a , o hei dedica ion and en husiasm. This p ojec was pa ially unded by he
Uni e si y o Malaga h ough he Educa ional Inno a ion P ojec (PIE13-046).
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7. Re e ences
ENQA (Eu opean Associa ion o Quali y Assu ance in Highe Educa ion) (2015)
S anda ds and guidelines o quali y assu ance in he Eu opean Highe Educa ion A ea.
h p://www.enqa.eu/index.php/home/esg/. Accessed: 24 Janua y 2016.
MECD (Minis e io de Educación, cul u a y depo e) (2014). Da os básicos del sis ema
uni e si a io español. Cu so 2013/14. h p://www.mecd.gob.es/dms/mecd/educacion-
mecd/a eas-educacion/uni e sidades/es adis icas-in o mes/da os-
ci as/DATOS_CIFRAS_13_14.pd . Accessed: 24 Janua y 2016.
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