Publishing Resea ch Da a
on Zenodo
Zenodo is a ee eposi o y o esea ch da a and o he ou pu s, de eloped
and hos ed by CERN and open o all esea che s. I allows you o publish
da ase s in line wi h he FAIR p inciples and ecei e a Digi al Objec Iden i i e
(DOI) o you wo k.
S ep-by-s ep guideline
The ollowing s eps guide you h ough he p ocess o publishing you esea ch da a on Zenodo:
1. C ea e a Zenodo Accoun :
I you do no al eady ha e a Zenodo accoun , isi h ps://zenodo.o g/ and click on «Sign Up»
o c ea e an accoun . You can also sign in wi h an exis ing Gi Hub o ORCID accoun . We
ecommend o egis e wi h you ORCID.
2. C ea e a New Upload:
A e signing in, click on «New Upload». You can d ag-and-d op he i les you wan o upload
o selec hem manually. Use eusable, open i le o ma s whe e e possible. Ou websi e
lis s ecommended i le o ma s. You may upload no only da a bu also suppo ing docu-
men a ion such as eadme i les o codebooks. You can also upload a ZIP a chi e o keep he
hie a chical s uc u e o you i les.
3. Selec a Communi y:
A communi y on Zenodo is a cu a ed collec ion o esea ch ou pu s ela ed o a speci i c in-
s i u ion, p ojec , o hema ic a ea. Choose a communi y be o e publica ion. We ecommend
o add you da ase o he communi y «Resea ch Da a Uni e si y o Basel» o indica e you
a i lia ion wi h he Uni e si y o Basel and ge help wi h da a cu a ion. A e publishing you
da ase , you can also add mo e communi ies (e.g. he communi y o you esea ch g oup).
Resea ch Da a Managemen
Ne wo k
h ps:// esea chda a.unibas.ch • This wo k is licensed unde CC-BY 4.0. • esea chda [email protected]
Illus a ion by FDM@S udium.NRW, modi i ed
4. Desc ibe You Da ase and Fill in Me ada a:
A e you ha e added you i les, i ll in he
me a-
da a o make you da a i ndable and accessible (* indica es in o ma ion equi ed by Zenodo):
a. Basic In o ma ion:
• Digi al Objec Iden i i e (DOI) (*): You ecei e a DOI o you da a, making i uniquely
iden i i able and ci able. You can e en ese e a DOI be o e publica ion and ci e i in you
manusc ip . I you da ase has been published elsewhe e and al eady has a DOI, you can
en e i he e. You should no egis e wo di e en DOIs o one da ase .
• Choose he esou ce ype (*): Selec «da ase » e en i you da ase includes images o
o he media ypes.
• Ti le (*): Choose a clea , desc ip i e i le ha indica es con en , scope, and speci i ci y.
• Publica ion Da e (*): The publica ion da e in Zenodo e l ec s he momen you da ase
becomes publicly a ailable. By de aul , his is se o he day you c ea e he d a upload.
You can also manually se a di e en publica ion da e. The publica ion da e is pa o he
da ase ’s ci a ion me ada a.
• C ea o s (*): Add all indi iduals esponsible o da a c ea ion and ideally link hei ORCID.
C ea o s appea in he ci a ion and a e c edi ed as au ho s.
• Desc ip ion: Desc ibe you da a as accu a ely as possible so ha o he esea che s can unde -
s and wha he da a is abou . You can use Ma kdown o o ma and s uc u e he desc ip ion.
• Licenses: To ensu e you da a is eusable, you mus choose a sui able license. Zenodo
o e s a a ie y o licenses, including C ea i e Commons (CC) licenses. Gene ally, we ec-
ommend CC BY o copy igh ed con en and CC0 o uncopy igh ed con en . Ensu e you
license choice is e l ec ed bo h in he me ada a and wi hin he da ase i les.
b. Recommended In o ma ion:
• Con ibu o s: Add indi iduals o o ganiza ions who suppo ed he wo k (e.g. echnical
s a ) bu a e no conside ed da ase au ho s.
• Keywo ds and subjec s: En e ele an keywo ds ha desc ibe you da a and make i
easie o i nd. Zenodo suppo s con olled ocabula ies – check he ool ip o sugges ions.
• Languages: Speci y he main language o you da ase . Fo mul ilingual da ase s, choose
he dominan o mos ele an language. Fo non- ex ual da a (e.g. images), indica e he
language o he accompanying documen a ion.
• Da es: The i eld allows you o add ele an da es associa ed wi h you da ase , such as
when he da a we e collec ed. You can add mul iple da es, each wi h a ype and desc ip ion.
This helps use s unde s and he imeline o you da ase and imp o es me ada a quali y.
• Ve sion: The in o ma ion in his i eld ells use s which e sion o you da ase hey a e
cu en ly iewing and makes upda es aceable and ci able. I is ecommended o use
seman ic e sioning, whe e a s uc u ed sequence o numbe s (e.g., 1.3.4) e l ec s he
ype o changes — majo changes, mino imp o emen s, o small co ec ions. O he ypes
o e sioning, such as da e-based, can also be used as long as hey a e applied consis en ly.
Resea ch Da a Managemen
Ne wo k
h ps:// esea chda a.unibas.ch • This wo k is licensed unde CC-BY 4.0. • esea chda [email protected]
Illus a ion by FDM@S udium.NRW, modi i ed
c. Zenodo p o ides addi ional me ada a i elds. Check i hey a e ele an o you:
• Funding (Awa ds/G an s): Include unding sou ces, i applicable.
• Al e na e Iden i i e s:
Include o he iden i i e s o he same esou ce o enhance c oss-
e e encing and disco e abili y ac oss pla o ms. Examples include handle o PURL
(commonly
used in ins i u ional eposi o ies), da abase accession numbe s o OSF ID
(i he da ase is hos ed o mi o ed on he Open Science F amewo k).
• Rela ed Wo ks: Link o ele an publica ions o ela ed da ase s. Ideally, you should bo h
link om he da ase o ele an publica ions and include he link (DOI) o he suppo ing
da a in you publica ions.
• Re e ences:
Lis wo ks ci ed o e e enced by you submission. This is use ul o p o iding
con ex , especially o da ase s o so wa e ha suppo o esul om published esea ch.
• So wa e: Link o so wa e ha was used o gene a e he da a o ha is associa ed wi h
he publica ion. This helps o he s unde s and, ep oduce, o build upon you wo k.
• Publishing In o ma ion: P o ide de ails like jou nal name, olume, issue, and page
numbe s i he da ase has been o mally published, e.g. in a da a jou nal. This adds biblio-
g aphic con ex .
• Con e ence:
Speci y he name, ac onym, loca ion, and da e o a con e ence i he da a-
se was c ea ed
and/o p esen ed he e.
• Domain-speci i c i elds: Add me ada a speci i c o you esea ch discipline (e.g., geo-
g aphic co e age o en i onmen al da ase s, species name o biological s udies). This
imp o es disco e abili y wi h in speci i c esea ch communi ies.
5. Visibili y:
De e mine who should ha e access o you da a. You da a should be as open as possible,
bu as closed as necessa y. Choose be ween:
• Open Access: The me ada a and i les a e publicly accessible.
• Res ic ed Access: The me ada a a e publicly accessible. The i les can only be accessed
by use s speci i ed in he pe missions.
• Res ic ed Access wi h an Emba go: Access o he da a is ully es ic ed o a de i ned
pe iod o ime.
I you belong o he Uni e si y Hospi al Basel o he Medical Facul y and wo k wi h sensi i e
da a, check he p ocesses o he acul y’s Da a Access Commi ee.
Resea ch Da a Managemen
Ne wo k
h ps:// esea chda a.unibas.ch • This wo k is licensed unde CC-BY 4.0. • esea chda [email protected]
Illus a ion by FDM@S udium.NRW, modi i ed
Need help?
Consul he Zenodo help pages o con ac he coo dina o s o he Resea ch
Da a Managemen Ne wo k o he da a s ewa ds a you acul y.
6. Publish and Main ain You Da a:
Once you’ e i lled in all he in o ma ion, click «Publish» o comple e he upload.
• I is also possible o sa e a d a and publish i la e .
• Be awa e ha you canno dele e o modi y published da ase s. Only me ada a can be
changed o a new e sion uploaded. Con ac Zenodo suppo in case o an excep ional
dele ion eques .
• Remembe o main ain you da a a e publica ion. Respond o ques ions om o he
esea che s and upda e you da a i necessa y. Zenodo allows you o upload new e sions
o you da ase a any ime by clicking «New e sion». Each e sion ecei es i s own DOI,
while all e sions a e also linked h ough a concep DOI.
• Add he in o ma ion on he published da ase o UNI e se, he Resea ch Po al o he
Uni e si y o Basel. Please selec «da ase » as en y ype. En e he same me ada a
(e.g., i le, c ea o ) as on Zenodo and he DOI o he da ase , bu do no upload he da a
i sel o UNI e se.
Gi Hub In eg a ion:
A Zenodo/Gi Hub in eg a ion allows you o a chi e a Gi Hub eposi o y on Zenodo and ge a
DOI. Zenodo issues a new DOI each ime you c ea e a new Gi Hub elease. Check he help
pages o Zenodo and Gi Hub o mo e in o ma ion.
Resea ch Da a Managemen
Ne wo k
h ps:// esea chda a.unibas.ch • This wo k is licensed unde CC-BY 4.0. • esea chda [email protected]
Illus a ion by FDM@S udium.NRW, modi i ed
