In oduc ion o Resea ch Da a Managemen
Seasonal School on Da a Managemen in Biodi e si y and En i onmen al Science 2025
NFDI4Biodi e si y & HeFDI & iDi
D . Sab ina Jo dan
h ps://o cid.o g/0000-0002-4248-6147
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 2
Unless o he wise no ed, he slides o his p esen a ion a e licensed unde C ea i e Commons A ibu ion 4.0 In e na ional
(CC BY 4.0).
Thi d-pa y con en emains unde i s o iginal licenses o copy igh and is ma ked on he espec i e slides, e. g. Slide No.
4 PHD Comics (Jo ge Cham, 2007): © Jo ge Cham (educa ional use only) o Slide No. 5 Adobe S ock (ID 229078273):
Licensed o Uni e si y o Kassel.
P e iously published Slides
Some slides in his p esen a ion a e based on ea lie aining ma e ials and p esen a ions c ea ed by he au ho and / o
co-au ho s. They ha e been pa ially adap ed, ansla ed, o modi ied o his publica ion and a e no indi idually ma ked
as eused con en .
Licensing in o ma ion
Use o AI Tools
Pa s o his p esen a ion (e.g. ou line de elopmen , d a o mula ions o lea ning objec i es, ansla ions, and ci a ion
o ma ing) we e suppo ed using OpenAI’s Cha GPT (GPT-5, 2025). All con en s we e e iewed, edi ed, and inalized by
he au ho .
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 3
Agenda
Illus a ion: unD aw (Ka e ina
Limpi souni), MIT license.
1. Ne e ha e I e e
2. Da a li ecycle wi h co e elemen s
1. Planning
2. Collec ing, p ocessing, documen ing
3. S o ing and sha ing
4. A chi ing and publishing
5. Finding and using
3. W ap up
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 4
Ne e ha e I e e …
•Acciden ally dele ed da a / documen s
•Acciden ally edi ed mul iple e sions o he same ile in pa allel
•Sa ed se e al e sions wi h " inal" in he name
•Assigned ile names wi hou a sys em
•Found iles/da a and couldn' assign hem di ec ly
•Sea ched o da a / iles
He ema, A. (2014): FOSTER Ca oon: Da a o Fu u e Gene a ions. FOSTER P ojec
(EU-Funding 612425). A ailable a :
h ps://web.a chi e.o g/web/20240308101405/h ps://www. os e openscience.eu/con en
/ca oonda a- u u e-gene a ions, CC-BY.
© Jo ge Cham, PHD Comics (2007). The Da a Collec ion Con inuum. Used wi h pe mission.
h ps://phdcomics.com/comics/a chi e.php?comicid=382
Mun oe, R. (2015): Documen s.
XKCD. A ailable a :
h ps://xkcd.com/1459/, CC-BY-ND
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 5
Typical imewas e s
•"I can' ind my iles."
•"I don' know i I ha e he cu en e sion."
•"I o ge wha was mean in my no es."
•"I don' know i I'm e en allowed o sa e / use i like ha ."
Adobe S ock (ID: 229078273), licensed o Uni e si y o Kassel.
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 6
C ea ed by S. Jo dan, 2025, wi h Img lip Meme Gene a o . Templa e: Wha do we wan .
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 7
Why spend (mo e) ime on RDM?
Adobe S ock (ID: 212877427), licensed o Uni e si y o Kassel.
•We wan o… ind ou da a again, sha e i , back up ou
esul s.
•We need… o de , documen a ion, legal cla i y, us ed
eposi o ies.
•This helps us o… sa e ime, ensu e c edibili y, os e
collabo a ion.
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 8
Resea ch da a managemen and he da a li e cycle
Fo each s ep he e a e manda o y 📋
and op ional 🌟elemen s!
Resea ch da a managemen (RDM) includes all aspec s o da a adminis a ion and da a p ocessing, especially he
planning o da a collec ion p ocedu es, he gene a ion and p ocessing o da a, ensu ing da a in eg i y,
documen a ion, sus ainable s o age, and making da a a ailable o euse.
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 9
P inciples o Ensu ing Good Scien i ic and A is ic / Design P ac ice a he Uni e si y o Kassel
•Implemen he DFG Code o Conduc :
• o comp ehensi ely documen collec ed da a and esul s, p esen ing hem anspa en ly and aceably, including indi idual indings ha do no
suppo a hypo hesis, and
• o clea ly iden i y he sou ces o da a, o ganisms, ma e ials, and so wa e used, p o iding e idence o hei euse.
Guideline o Handling Resea ch Da a a he Uni e si y o Kassel
•Suppo s Open Access publica ion o da a and/o s o age o usually 10 yea s.
•A da a managemen plan mus be main ained o documen da a managemen ,
•and, i necessa y, a eco d o p ocessing ac i i ies (RPA) mus be c ea ed (A . 30 GDPR).
S a u e o he Cen al E hics Commi ee o he Uni e si y o Kassel
•Consul a ion upon eques a e p io „Sel -Assessmen “.
•S a emen s on esea ch e hics o sa e y- ela ed conce ns.
Doc o al egula ions
Whe e do obliga ions come om?
Example: F amewo k o RDM in Kassel I →Simila in mos ins i u ions
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 16
Nagoya P o ocol (Access & Bene i Sha ing) 📋
•Legally binding ea y unde he Con en ion on Biological Di e si y (CBD)
•Fai & equi able sha ing o bene i s om gene ic esou ces & adi ional knowledge
•EU implemen a ion: Regula ion (EU) No. 511/2014
•Ge many: Fede al Agency o Na u e Conse a ion (B N) as au ho i y
•DFG Guidelines: due diligence, P io In o med Consen (PIC), Mu ually Ag eed Te ms
(MAT)
P ac ical ele ance o esea che s:
•Check i esou ces all unde Nagoya
•Ob ain PIC & MAT i needed
• Keep documen a ion → publica ions & unding p oposals
Con en ion on Biological Di e si y (2011). Nagoya
P o ocol –Co e page. Sec e a ia o he CBD.
A ailable a :
h ps://www.cbd.in /abs/doc/p o ocol/nagoya-
p o ocol-en.pd
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 17
Back o: Resea ch da a li ecycle
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 18
„Da a managemen is documen ed by a da a managemen plan, which is a pa o e e y esea ch p ojec . I is
upda ed egula ly du ing he esea ch p ocess and se s ou esponsibili ies, obliga ions, owne ship/ igh s o use, and
con en ions o he p ac ical managemen o da a.“ -Guideline o Handling Resea ch Da a a he Uni e si y o Kassel
Planning RDM: Some imes Manda o y 📋
Wha ‘s he poin ?
•Op imiza ion o esea ch da a managemen in ad ance
•Recognizing challenges a an ea ly s age
•De e mine equi emen s (e.g. s o age space) and eac
•Wo k e icien ly and keep ack o hings
•Ful ilmen o equi emen s ( unding o ganisa ions, publishe s)
Wha is i ?
•Guide o he s uc u ed handling o esea ch he du ing he p ojec and beyond w i en by you!
Illus a ion: Jø gen S amp, CC BY 2.5 DK, ia Wikimedia Commons
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 19
Planning RDM
Think abou his a he beginning o a p ojec :
•Wha da a is collec ed and how
•Who is esponsible o he da a
•Who owns he igh s o he da a
•Wha a e he discipline-speci ic s anda ds
✓Documen you conside a ions in a da a managemen plan and upda e i as
he p ojec p og esses
Da enmanagemen planung ü Fo schungsp ojek e. P ak ische Tipps und Bes P ac ices [only in Ge man]
h ps://www.you ube.com/wa ch? =E JKQk XQiY
Illus a ion: Jø gen S amp, CC BY 2.5 DK,
ia Wikimedia Commons
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 20
Planning RDM
h ps://www.uni-kassel.de/ o schung/ o schungsda enmanagemen /da en-managen/da en-planen
h ps://www. o schungsda en.in o/p axis-kompak / ools/
The e a e a ious ools:
- Checklis s
- Sample plans
- Special web applica ions
- Guide h ough he p ocess in he o m o a ques ionnai e
- O en adap ed ques ionnai es o unde s
- In mos cases, mo e o less inished DMPs can be expo ed
🌟
Illus a ion: Jø gen S amp, CC BY 2.5 DK,
ia Wikimedia Commons
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 21
Example: GFBio Model DMP
Sc eensho om h ps://da a.goe ingen- esea ch-online.de/da ase .xh ml?pe sis en Id=doi:10.25625/W3YEEQ, accessed
03.10.2025.
Ci a ion Model DMP: Mau, F anziska; Timme mann, B i a; As o , Tina, 2020, "GFBio Model Da a Managemen Plan
(DMP)", h ps://doi.o g/10.25625/W3YEEQ, GRO.da a, V1
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 22
C ea ing a DMP wi h GFBio DMPT
Wi h ee eedback!
Sc eensho om: h ps://www.g bio.o g/plan/, accessed 03.10.2025.
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 23
„Resea che s documen all in o ma ion ele an o he p oduc ion o a
esea ch esul […] his also includes […] indi idual esul s ha do no suppo
he esea ch hypo hesis.” Guideline 12
Collec ing, p ocessing, documen ing da a 📋
“The o igin o he da a, o ganisms, ma e ials and so wa e used in
he esea ch p ocess is disclosed and he euse o da a is clea ly
indica ed; o iginal sou ces a e ci ed.” Guideline 7 Explana ion
“Whe e subjec -speci ic ecommenda ions exis o e iew and assessmen ,
esea che s c ea e documen a ion in acco dance wi h hese guidelines.” Guideline 12
Sc eensho o h ps://wissenscha liche-in eg i ae .de/en/, accessed
03.10.2025
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 24
🌟Conc e e s uc u e wi h e y(!) much oom o pe sonal judgemen and highly indi idual.
Collec ing, p ocessing, documen ing da a
Example o documen a ion con en :
•Desc ip ion o he esea ch p ojec ; p ojec objec i es
•Hypo heses
•De ailed in o ma ion on da a collec ion (me hods, uni s, ime
pe iods, loca ions, echnology used)
•Measu es o da a cleansing (code used o so wa e, i
applicable)
•S uc u e o he da a and hei ela ionship o each o he
•Explana ion o a iables (names), labels and codes
•Di e ences be ween di e en e sions
•In o ma ion on access and e ms o use
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 25
Why documen a ion ma e s
h ps://you u.be/FN2RM-CHkuI?si=Cjq_FN y_Q-ihGNB
Keywo ds: Replicabili y and ep oducabili y!
Replicabili y: same me hods, new da a → simila esul s.
→Focus on epea ing he expe imen .
Rep oducibili y: same da a and code → iden ical esul s.
→Focus on e i ying he analysis.
Bo h a e key o us and anspa ency in esea ch - and good RDM suppo s bo h.
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 32
Good p ac ices
Simple e sioning in he ile name:
Based on he " 1-0-0" e sion, he ollowing will be changed:
1. he i s digi i mul iple cases, a iables, wa es, o samples
ha e been added o dele ed
2. he second digi when da a is co ec ed so ha he analysis
is in luenced
3. he hi d digi i simple e isions a e made wi hou ele ance
o meaning
© Jo ge Cham, PHD Comics (2012). no Final.doc. Used wi h
pe mission. h ps://phdcomics.com/comics/a chi e.php?comicid=1531
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 33
Good p ac ices
Folde s uc u es o ile o ganiza ion
Bea bei ende
Choose a logical olde s uc u e ha e lec s he wo k low well.
I should be hie a chical, bu as la as possible, no mo e han
h ee sub-le els.
Folde naming should be sys ema ic, con en - ela ed and
also be unde s andable o hi d pa ies.
Sc eensho : Bi e Co des
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 34
BACKUP
P o ec ion agains da a
loss
•Au oma ic backup o
all da a
•and all e sions
•Da a beeing
p ocessed
• o a limi ed pe iod o
ime
•Access only o da a
owne s
Selec ing da a o a chi ing [ge man]
Di e en ia ion be ween backup, s o age, publica ion
ARCHIVING
Backup o long- e m
s o age
(GAP: 10 yea s+)
•Selec ed da a
•physical p ese a ion
•Final e sions only
•As FAIR as possible
•Da a access i
necessa y
•Impo an : A chi ing in
eposi o ies does no
necessa ily mean
publica ion!
PUBLICATION
Access o ex e nal
pa ies
FAIR
•Unambiguous
•In a iable
•quo able
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 35
Manda o y o op ional? –S o age / a chi ing
Re en ion obliga ions
Manda o y
•Acco ding o GWP Da a, on which publica ions
a e based, a e gene ally a chi ed in an
accessible and iden i iable manne o a pe iod
o 10 yea s (1)
➢Selec ion is allowed
➢The e may be easons agains e en ion
•+Obliga ions by hi d-pa y unde s, i
applicable
Op ional:
•Who should be able o con inue wo king
wi h he da a?
➢Knowledge ans e in he wo king
g oup
➢Ex e nal pa ne s i applicable
•Can / should (pa s o ) he da a be
published?
➢Good o he publica ion lis !
➢Da a can also be eused by o he s
📋🌟
(1) h ps://wissenscha liche-in eg i ae .de/en/code-o -conduc /a chi ing/
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 36
Should any accusa ions a ise, you need
o be able o e ie e and comp ehend
he da a o show ha you ac ed
co ec ly.
Re en ion: ul illing du ies 📋
Excep ion: Da a p o ec ion
•I you ha e de e mined – o
da a p o ec ion easons – ha
he da a mus be dele ed a e
he end o he p ojec , you a e
obliga ed o do so.
•Be su e o p o ide a w i en
jus i ica ion and documen i in
he da a managemen plan!
•This includes da a p o ec ion–
complian dele ion.
Whe e?
•Requi emen s om hi d-pa y unde s?
•Is he e a sha ed olde o s o age sys em you g oup uses?
➢I no , i migh be a good idea o se one up o ensu e consis en access
and o ganiza ion.
•I no , conside s o ing he da a in ins i u ional eposi o ies (access
es ic ions can be applied)
How?
•Wi h all he in o ma ion needed o open and unde s and he da a
G aphic: h ps://und aw.co/sea ch/a en ion
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 37
Slide de i ed om: Team Resea ch Da a Managemen o LUH/TIB. (2024, Augus 2). Managing digi al esea ch da a. Zenodo. h ps://doi.o g/10.5281/zenodo.13305129
Manda o y o op ional? –Publica ion 🌟
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 38
De i ed om: Jessica Rex. (29.03.2021). Ein üh ung ins Fo schungsda enmanagemen . Zenodo. h ps://doi.o g/10.5281/zenodo.4644229
🌟
Access and publica ion
Supplemen o a icle /
book Da a Jou nal Reposi o y
???? O e iew Da a Jou nals in
Physics
Lis o Da a Jou nals
1. Discipline speci ic (e.g.
h ps://www.hepda a.ne / )
2. Ins i u ional (e.g. DaKS)
3. In e disciplina y (e.g. Zenodo)
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 39
•P e e ably subjec -speci ic!
•Speci ica ions o ecommenda ions o he hi d-pa y unde ?
•DFG: h ps:// isou ces.d g.de/
•Ho izon Eu ope:
h ps://open- esea ch-eu ope.ec.eu opa.eu/ o -au ho s/da a-guidelines#app o ed eposi o ies
•Recommenda ions / ad ice om NFDI conso ium? (h ps://www.n di.de/konso ien/)
•Di ec o ies / Sea ch Engines:
•h ps://www. e3da a.o g/
•h ps:// 2.she pa.ac.uk/opendoa /
•h ps:// eposi o y inde .da aci e.o g/
•Ask he Resea ch Da a Se ice!
Fu he in o ma ion:
•h ps://www. o schungsda en.in o/ hemen/ e oe en lichen-und-
a chi ie en/ eposi o ien/
•h ps://www.e esea ch.uni-goe ingen.de/de/knowledge-base/how o/da a-
and-publica ion- eposi o ies/
•h ps://you u.be/N8EN6HHS-PU
🌟
Finding a sui able eposi o y
📋
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 40
Reposi o y
Focus
URL
GBIF
(Global Biodi e si y In o ma ion Facili y)
In e na ional
in as uc u e o biodi e si y &
species
occu ence da a
h ps://www.gbi .o g
ENA
(Eu opean Nucleo ide A chi e)
Nucleo ide
sequence da a (DNA/RNA)
h ps://www.ebi.ac.uk/ena
GenBank
In e na ional nucleo ide sequence da abase (pa o
INSDC)
h ps://www.ncbi.nlm.nih.go /genbank
BOLD
(Ba code o Li e Da a Sys ems)
DNA
ba coding da a
h ps://www.boldsys ems.o g
TRY
In e na ional plan ai da abase
h ps://www. y
-db.o g
Mo phoBank
Mo phological da a, esp. o phylogene ic esea ch
h ps://mo phobank.o g
Edaphobase
Soil o ganism da a (ope a ed by
Senckenbe g)
h ps://po al.edaphobase.o g
Biodi e si y-speci ic eposi o ies
Reposi o y Focus URL
PANGAEA Da a publishe o Ea h & en i onmen al sciences h ps://www.pangaea.de
D yad Open access eposi o y o esea ch da a, biology & medicine h ps://da ad yad.o g
Zenodo Gene al-pu pose eposi o y (all disciplines, incl. so wa e) h ps://zenodo.o g
Gene ic eposi o ies
Lis a e : h ps://www.senckenbe g.de/de/uebe -uns/s a egische-lei linien/lei aden- o schungsda en/, accessed 26.09.2025
In oduc ion o RDM | Seasonal School 2025 | 06.10.2025 | Sei e 41
Find and use
Va ious app oaches:
−Di ec ly in eposi o ies
−Da a a e ci ed o p esen ed as supplemen a y ma e ial in publica ions
−By means o so-called me asea ch engines o ha es e
−Base
−B2 ind (EUDAT)
−gesisDa aSea ch
−Da aci e me ada a-sea ch
−Google Da ase Sea ch
−NFDI4Ing Da a Collec ions Explo e
🌟
📋
