Data Management Plan (DMP) – PATH2EU (MSCA PF 101206931), Version 1.0

PROJECT
P ojec numbe :
101206931
P ojec ac onym:
PATH2EU
P ojec name:
Pa hways o social inclusion o unaccompanied mino s in he
Eu opean Union
Hos ins i u ion
Uni e sidad Pon i icia Comillas
Da a P o ec ion O ice
[email p o ec ed]
DATA MANAGEMENT PLAN (D. 1.1)
Da e:
05/11/2025
Ve sion:
1.0
2
HISTORY OF CHANGES
VERSION
PUBLICATION
DATE
CHANGE
1.0
05.11.2025
Ini ial e sion
3
P ojec Me ada a
Ti le: PATH2EU
C ea o : Juan Edua do O iz López, [email p o ec ed]
A ilia ion: Uni e sidad Pon i icia Comillas, Ins i u o Uni e si a io de Es udios sob e
Mig aciones (IUEM).
Funde : Eu opean Commission
Templa e: Ho izon Eu ope Templa e
S a da e: 15-05-2025
End da e: 14-05-2027
Las modi ied: 05-11-2025
G an numbe : 101108151
P ojec summa y (sho ): PATH2EU in es iga es pa hways o social inclusion o
unaccompanied mino s in he Eu opean Union using quali a i e, pa icipa o y and e hnog aphic
me hods (in e iews, ocus g oups, obse a ions, pa icipa o y wo kshops). The p ojec will
p oduce da ase s composed mainly o quali a i e ma e ials (audio/ ideo eco dings, ansc ip s,
ieldno es, pho og aphs, ex ual da ase s).
Keywo ds: Da a managemen , DMP, FAIR da a, da a secu i y, esea ch da a.
P ima y con ac o he DMP and da a ques ions:
Da a con olle (ins i u ional): Uni e sidad Pon i icia Comillas
Local Da a P o ec ion O ice (DPO): [email protected]
4
Table o Con en s
1. Lis o Abb e ia ions and Glossa y 06
2. In oduc ion 07
3. Da a summa y 08
3.1. Gene al o e iew o da a
3.2. Types, o ma s, p o enance, olume, e en ion, access & p ima y uses
3.3. Re-use o exis ing da a: decisions & excep ions
3.4. Pu pose o da a gene a ion and ela ion o p ojec objec i es
3.5. O igin and p o enance
3.6. Da a u ili y ou side he p ojec
3.7. Da a li ecycle and ope a ional p ocedu es
3.8. Anonymiza ion and Pseudonymiza ion P ocedu es and Decision
Documen a ion
3.9. Me ada a, documen a ion and s anda ds
3.10. Access, sha ing and go e nance
3.11. E hics, legal basis and DPIA
3.12. Quali y assu ance, e sioning and p o enance
3.13. Roles & esponsibili ies
3.14. Risks iden i ied and p incipal mi iga ions
4. FAIR Da a (Findable, Accessible, In e ope able, Re-usable) 19
3.1. Making Da a Findable
3.2. Making Da a Accessible
3.3. Making Da a In e ope able
3.4. Inc easing Da a Re-use
5. O he esea ch ou pu s 20
6. Alloca ion o esou ces 20
6.1. Long- e m sus ainabili y
7. Da a Secu i y and S o age 21
7.1. S o age loca ions and backup
7.2. Access con ol and au hen ica ion
7.3. Technical and o ganisa ional sa egua ds
7.4. Da a eco e y and con inui y
7.5. Da a Classi ica ion and Con iden iali y Le els
8. E hics and legal compliance 23
8.1. Eu opean amewo k
8.2. Na ional amewo ks
8.3. Consen and ulne able pa icipan s
8.4. Da a P o ec ion Impac Assessmen (DPIA)
8.5. E hics app o als and o e sigh
8.6. Dis inc ion be ween legal compliance and igh s p o ec ion
8.7. Compa a i e legisla i e amewo ks
8.7. Documen a ion and p ocedu al sa egua ds
9. O he issues and ins i u ional p ocedu es 28
10. Annexes
Annex I. Da a P o ec ion Impac Assessmen (DPIA) – Templa e 29
Annex 2. Reco d o P ocessing Ac i i ies (ROPA) – Templa e 31
Annex 3. Da a P ocessing Ag eemen (DPA) o ma 32
Annex 4. Da a Use Ag eemen (DUA) o ma 34
5
Annex 5. Da a Access Reques Fo m 36
Annex 6. Da a B each No i ica ion Fo m 38
Annex 7. Adul In o med Consen Fo m 40
Annex 8. Pa icipan Mino Assen Fo m (Ages 14–17) 42
Annex 9. Pa icipan Mino Assen Fo m (Ages 10–13) 44
Annex 10. Co-In es iga o Mino Assen Fo m (Ages 14–17) 46
Annex 11. Gua dian / Legal Rep esen a i e Pa icipan Consen Fo m 48
Annex 12. Gua dian / Legal Rep esen a i e Consen Fo m
o Co-In es iga o Role 50
Annex 13. P i acy No ice (Plain Language) 52
Annex 14. Sa egua ding / Re e al P o ocol 54
Annex 15. Anonymiza ion Decision Log o ma 59
Annex 16. Da a Access Log o ma 61
Annex 17. Ve sion Con ol & Changelog o ma 62
Annex 18. Enc yp ion & S o age P o ocol 63
Annex 19. Da ase README Templa e 65
Annex 20. Da aCi e Me ada a Schema Templa e 67
Annex 21. Codebook Templa e 70
Annex 22. Da ase P o enance Shee – Templa e 71
Annex 23. Reposi o y Submission Checklis 73
Annex 24. T aining Log 75
Annex 25. Da a Access Commi ee (DAC) – Minu es Templa e 76
Annex 26. E hics App o al Regis e 78
Annex 27. P o ocol o Non-Pa icipan Obse a ion 79
Annex 28. P o ocol o Semi-S uc u ed In e iews 82
Annex 29. P o ocol o Pho o oice Ac i i ies 84
Annex 30. P o ocol o Li ing Labs 87
Lis o Tables
Table 1. Lis o abb e ia ions and glossa y. 07
Table 2. Compac da ase able. 10
Table 3. Da a Li ecycle S ages and Managemen Ac ions 13
Table 4. Roles and esponsibili ies. 17
Table 5. Risks and mi iga ion measu es summa y. 17
Table 6. Alloca ion o inancial, human, and echnical esou ces. 21
Table 7. Con iden iali y le els. 23
Table 8. Compa a i e legisla i e amewo ks 26
Table 9. Documen a ion and p ocedu al sa egua ds 27

6
1. Lis o Abb e ia ions and Glossa y
The glossa y and lis o abb e ia ions below se e as a e e ence poin o eade s o his
Da a Managemen Plan (DMP). By consolida ing echnical e ms, ac onyms, and p ojec -speci ic
exp essions, he able helps a oid ambigui y and ensu es cohe ence in he use o language ac oss
all sec ions o he documen .
Te m / Abb e ia ion
De ini ion / Explana ion
PATH2EU
Pa hways o Social Inclusion o Unaccompanied Mino s in he Eu opean
Union (p ojec i le).
UAM / MENA
Unaccompanied Mino / Meno Ex anje o No Acompañado – a child
unde 18 a i ing in Eu ope wi hou he p esence o a pa en o legal
gua dian.
FAIR
P inciples o esponsible da a managemen : Findable, Accessible,
In e ope able, Re-usable.
DMP
Da a Managemen Plan – documen desc ibing how esea ch da a will
be handled, s o ed, p o ec ed, sha ed, and p ese ed.
DPO
Da a P o ec ion O ice . Fo Comillas: [email p o ec ed].
GDPR
Gene al Da a P o ec ion Regula ion (EU 2016/679), binding EU da a
p o ec ion law.
DPIA
Da a P o ec ion Impac Assessmen – o mal isk assessmen o
p ocessing pe sonal/sensi i e da a.
DoA
Desc ip ion o he Ac ion, annex o he G an Ag eemen desc ibing he
wo k plan.
HE / Ho izon Eu ope
EU F amewo k P og amme o Resea ch and Inno a ion (2021–2027).
WP
Wo k Package – a dis inc uni o wo k wi hin he p ojec s uc u e.
MS
Miles one – a signi ican p ojec checkpoin used o moni o p og ess.
D
Deli e able – a conc e e p ojec ou pu submi ed o he EC.
DAC
Da a Access Commi ee – p ojec body e iewing eques s o access
es ic ed da ase s.
DPA
Da a P ocessing Ag eemen – legal con ac wi h ex e nal p ocesso s
(e.g., ansc ip ion endo s).
DUA
Da a Use Ag eemen – legal ag eemen wi h ex e nal esea che s
eques ing access o es ic ed da a.
PI
P incipal In es iga o – main esea che leading he p ojec .
ERB
E hics Re iew Boa d – ins i u ional o conso ium-le el commi ee
o e seeing e hics compliance.
Li ing Labs
Pa icipa o y esea ch spaces co-designed wi h UAMs, NGOs, and
policymake s o es solu ions.
A las. i
Quali a i e da a analysis so wa e used in PATH2EU.
OBIMID
Obse a o io Ibe oame icano sob e Mo ilidad Humana, Mig aciones y
Desa ollo, collabo a ing esea ch ne wo k.
EU Peace
EU ini ia i e p omo ing peace, con lic esolu ion, and econcilia ion,
linked o p ojec dissemina ion.
SAMUR Social
Mad id’s eme gency social se ice, p ojec collabo a o .
NGO
Non-Go e nmen al O ganiza ion. Se e al NGOs pa ne in PATH2EU
ieldwo k.
OneD i e /
Secu e ins i u ional cloud s o age pla o ms used o p ojec da a
7
Sha ePoin
(Comillas IT in as uc u e).
Zenodo
Open-access eposi o y (ope a ed by CERN unde EC manda e) used o
long- e m p ese a ion and DOI assignmen .
DOI
Digi al Objec Iden i ie – pe sis en iden i ie o da ase s and
publica ions.
CC-BY / CC0
C ea i e Commons licenses: CC-BY ( euse wi h a ibu ion); CC0 (public
domain dedica ion).
Anonymisa ion
I e e sible p ocess o emo ing all pe sonal iden i ie s om da a.
Pseudonymisa ion
Replacing iden i ie s wi h pseudonyms while keeping a sepa a e e-
iden i ica ion key.
T ansc ip ion
endo
Ex e nal p o ide con ac ed unde a DPA o p oduce ansc ip s om
audio/ ideo eco dings.
Me ada a
S uc u ed desc ip i e in o ma ion abou a da ase (e.g., Da aCi e
schema).
Codebook
Documen a ion o a iables, codes, and ca ego ies used in quali a i e o
quan i a i e analysis.
Reposi o y
T us ed digi al a chi e whe e da ase s a e s o ed and p ese ed o
long- e m access.
Enc yp ion
P ocess o encoding da a so ha only au ho ised use s can access i .
2FA
Two-Fac o Au hen ica ion – addi ional secu i y measu e o da a
access.
Da a U ili y
Concep o how use ul da ase s a e o ex e nal esea che s,
policymake s, o o he s akeholde s.
Da a P o enance
Documen a ion o da a o igin, p ocessing s eps, and ans o ma ions.
Emba go pe iod
Tempo a y es ic ion on open da a access o allow publica ions o IP
p o ec ion.
Sensi i e Da a
Da a ha could e eal pe sonal, ulne able, o p o ec ed in o ma ion
(e.g., mino ’s iden i y, mig a ion s a us).
Ins i u ional
Reposi o y
In e nal a chi e main ained by uni e si ies o esea ch cen es o
p ese ing esea ch ou pu s.
Table 1. Lis o abb e ia ions and glossa y.
2. In oduc ion
This DMP es ablishes he amewo k o managing esea ch da a wi hin he PATH2EU
p ojec (Pa hways o Social Inclusion o Unaccompanied Mino s in he Eu opean Union). I has
been p epa ed in acco dance wi h Ho izon Eu ope equi emen s and e lec s ecognised bes
p ac ices in esea ch da a managemen . The DMP is designed o ensu e compliance wi h e hical
and legal obliga ions, o sa egua d pa icipan s’ igh s, and o maximise he scien i ic and socie al
alue o he p ojec ’s ou comes.
The plan co e s all ca ego ies o da a ha he p ojec will gene a e o p ocess. These
include quali a i e da a such as in e iews, e hnog aphic ield no es, pho o oice ma e ials, and
ou pu s om li ing labs; de i ed and anonymized da ase s; me ada a and documen a ion; as
well as in o med consen and assen eco ds. In addi ion, i ex ends o p o ocols, coding
schemes, analy ical ou pu s, and o he esea ch ma e ials ha suppo anspa ency,
eplicabili y, and e-use.
The pu pose o his plan is wo old: o gua an ee he secu e handling o pe sonal and
sensi i e da a, and o ensu e ha p ojec ou pu s can be dissemina ed and e-used unde
8
condi ions ha espec bo h legal equi emen s and he FAIR p inciples (Findable, Accessible,
In e ope able, Re-usable). By in eg a ing s o age, back-up, anonymiza ion, licensing, and long-
e m p ese a ion s a egies, he DMP p o ides a cohe en and sus ainable app oach o he
managemen o p ojec da a.
The documen is s uc u ed in o hema ic sec ions aligned wi h he Ho izon Eu ope
empla e. I begins wi h a summa y o he da a o be collec ed and p oduced, ollowed by he
measu es o ensu e FAIR compliance. I hen add esses o he esea ch ou pu s beyond da ase s,
he alloca ion o esou ces and esponsibili ies, and he p o isions o secu e s o age and access
con ol. Dedica ed sec ions co e e hics and legal compliance, while ins i u ional and na ional
p ocedu es a e also aken in o accoun . The annexes p o ide p ac ical anspa ency by including
pa icipan - acing documen s (consen and assen o ms, p i acy no ices) and me hodological
p o ocols (in e iews, pho o oice, and li ing labs).
The DMP is a li ing documen . I will be e iewed pe iodically and upda ed whene e
necessa y o e lec changes in p ojec ac i i ies, e hical o legal equi emen s, o eposi o y
a angemen s. Upda ed e sions will be submi ed h ough he G an Managemen Sys em as
equi ed by he Eu opean Commission. In his way, he plan ensu es ha he managemen o
esea ch da a emains consis en , anspa en , and ully aligned wi h bo h p ojec objec i es and
egula o y s anda ds.
3. Da a summa y
PATH2EU p oduces p ima ily o iginal, quali a i e esea ch ma e ial collec ed h ough
ieldwo k wi h unaccompanied mino s (UAMs) and wi h p o essionals and o ganisa ions who
wo k wi h hem. The Da a Summa y below desc ibes wha will be collec ed, why, how much,
whe e i comes om, and o whom i will be use ul. I also explains he ope a ional measu es
ha con e sensi i e aw ma e ial in o esponsibly managed and (whe e app op ia e) eusable
ou pu s.
5.1 Gene al o e iew o da a
PATH2EU does no plan o sys ema ically e-use indi idual-le el da ase s om o he
p ojec s because exis ing da ase s gene ally do no mee he p ojec ’s me hodological and e hical
equi emen s (pa icipa o y p o ocols, age-app op ia e consen /assen , li ing-lab ou pu s, and
language/con ex speci ici y). The p ojec will, howe e , compile and cu a e publicly a ailable
policy and legal documen s (na ional ecep ion p o ocols, municipal guidelines, legisla i e ex s)
in o a compa a i e co pus whe e licensing pe mi s; his will be ea ed as a legal- ex da ase o
c oss-si e analysis.
P ima y da a will be collec ed di ec ly om pa icipan s in he ield: UAMs (wi h
gua dian/ ep esen a i e consen o local au ho i y a angemen s as equi ed), s a and
olun ee s om pa ne NGOs and ins i u ions (e.g., SAMUR Social, Comuni à di San ’Egidio,
Mino -Ndako, Rode K uis Vlaande en), social wo ke s, casewo ke s, and o icials in ol ed in
ecep ion and p o ec ion. Me hods include semi-s uc u ed in e iews, e hnog aphic ield no es,
pho o oice ac i i ies, and pa icipa o y li ing labs. All audio/ ideo eco dings and ansc ip s
will be p ocessed unde he da a p o ec ion measu es desc ibed below.
The expec ed aw olume o he whole p ojec is up o 1 TB (mainly audio/ ideo iles).
A e ansc ip ion, anonymiza ion, selec ion and cu a ion, he da ase s in ended o deposi and
ex e nal e-use will be much smalle (la gely ansc ip s, me ada a and codebooks). The DMP
se s ou he li ecycle o each da a ype, he anonymiza ion/pseudonymiza ion me hods, e en ion
schedules, eposi o y ecommenda ions, licensing p e e ences, and con olled access p ocedu es
o es ic ed da ase s.
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3.2 Types, o ma s, p o enance, olume, e en ion, access & p ima y uses
To ensu e cla i y and anspa ency in da a managemen , he ollowing able p o ides a
s uc u ed o e iew o he main ca ego ies o da a ha PATH2EU will gene a e o compile. Fo
each ca ego y, he able speci ies o ma s, sou ces o p o enance, es ima ed olumes, e en ion
policy, access condi ions, and in ended uses. This syn hesis enables bo h p ojec o ice s and
ex e nal e iewe s o unde s and a a glance he scope and li ecycle o he da a handled in
PATH2EU.
Da a ype
Typical
o ma s
P o enance /
sou ce
Es ima ed
aw
olume
(p ojec )
Re en ion policy (p ojec )
Access ca ego y
(sha eabili y)
P ima y
in ended
uses
Audio
eco dings
(in e iews,
pho o oice
na a i es)
.mp4,
.m4a,
.wa
Reco ded
di ec ly in
in e iews
wi h UAMs,
p o essionals
~600–800
GB
Kep empo a ily o ansc ip ion
(max 6 mon hs unless o he wise
app o ed). Raw audio dele ed o
secu ely a chi ed only wi h explici
consen and DPO app o al.
Res ic ed (con ains
di ec
iden i ie s/ oice)
T ansc ip ion
→ quali a i e
coding;
in e nal
e i ica ion o
ansc ip s
Video
eco dings
(selec ed
in e iews,
pho o oice
na a i es,
li ing labs)
.mp4,
.a i
Reco ded in
pa icipa o y
sessions when
e hically
app o ed
~100–150
GB aw
Re ained only wi h explici consen ;
ace/ ideo blu ing o ex ac ion o
anonymised clips o euse. Raw
ideo e ained minimally o
e i ica ion; o he wise dele ed pe
DPO ules.
Res ic ed / Con olled
Con ex ual
analysis;
pa icipa o y
dissemina ion
(wi h consen )
T ansc ip s
(selec ed
in e iews,
pho o oice
na a i es,
li ing labs)
.docx,
. x , .pd
P oduced
om
audio/ ideo
(human o
secu e
au oma ed
ansc ip ion)
~5–10 GB
Anonymised/pseudonymised
ansc ip s a chi ed long e m (up
o 10 yea s) in enc yp ed
ins i u ional s o age; a cu a ed
anonymised e sion o public
deposi whe e allowed.
Open (anonymised)/
Res ic ed ( aw
ansc ip s)
Quali a i e
coding
(A las. i),
publica ions,
seconda y e-
use
Fieldno es &
obse a ion
logs
.docx,
. x
Resea che s’
e hnog aphic
no es
~2–5 GB
S o ed in ins i u ional
Sha ePoin /OneD i e; pe sonal
iden i ie s emo ed o s o ed
sepa a ely; a chi ed up o 10 yea s.
Res ic ed / in e nal
Con ex ual
iangula ion,
me hod no es
Pho og aphs
(pho o oice
ou pu s, e en s,
ield con ex s)
.jpeg,
.png
Pa icipan
ac i i ies;
pho og aphic
p omp s
~0.5–1 GB
Only wi h explici consen ,
iden i iable images ei he
edac ed/blinded o no published;
s o ed up o 10 yea s o dele ed i
eques ed.
Res ic ed / Con olled
Visual
na a i es o
analysis o
social
inclusion;
illus a i e
anonymised
exce p s in
publica ions/
policy b ie s:
isual ou pu s
o epo s,
exhibi ions
(consen
dependen )
16
us ed eposi o ies. This p e en s acciden al o e w i ing while ensu ing ha subsequen use s
can ci e speci ic da ase e sions wi h con idence.
P o enance documen a ion accompanies each da ase in he o m o a p o enance shee
(see Annex 21). This eco d cap u es essen ial con ex ual de ails: he da e and loca ion o da a
collec ion (gene alised when necessa y o p o ec con iden iali y), he ins umen employed, he
iden i y o he ansc ibe , he anonymiza ion o pseudonymiza ion s eps aken, and he
cus odian esponsible o long- e m s ewa dship. In his way, e e y da ase is embedded wi hin
a anspa en chain o cus ody ha demons a es i s au hen ici y, p ocessing his o y and
accoun abili y.
Toge he , hese measu es es ablish a amewo k o quali y, aceabili y and
us wo hiness, aligning PATH2EU wi h bes p ac ices in esea ch da a managemen and
s eng hening he eliabili y o ou pu s des ined o bo h academic and policy audiences.
3.13 Roles & esponsibili ies
E ec i e da a go e nance in PATH2EU elies on a clea dis ibu ion o esponsibili ies
ac oss he p ojec eam, ins i u ional se ices, and ex e nal pa ne s. This ensu es ha all s ages
o he da a li ecycle— om collec ion o p ese a ion—a e managed consis en ly and in
compliance wi h bo h e hical s anda ds and legal equi emen s. By assigning explici oles, he
p ojec es ablishes accoun abili y and gua an ees ha no c i ical unc ion is o e looked.
The PI ca ies o e all esponsibili y o da a p ac ices and makes inal decisions
ega ding da a deposi and ex e nal access. The DPO p o ides o e sigh on GDPR compliance,
pa icula ly in ela ion o high- isk p ocessing and he DPIA. Day- o-day managemen o da a
s uc u es, me ada a c ea ion and eposi o y submission alls o he P ojec Da a Manage , who
also liaises wi h he ins i u ional IT se ices. These IT se ices sa egua d he in as uc u e,
p o ide secu e backups, manage access con ol, and suppo enc yp ion.
E hical o e sigh is ensu ed by he E hics Re iew Boa ds o he hos and pa ne
ins i u ions, which e iew and app o e esea ch p o ocols and consen p ocedu es. Fo access o
es ic ed da ase s, a dedica ed DAC—composed o he PI, he DPO, and an ex e nal e hics
ad iso —e alua es eques s, e iews suppo ing documen a ion, and app o es DUAs. Finally,
speci ic ope a ional pa ne s such as ansc ip ion endo s con ibu e unde o mal Da a
P ocessing Ag eemen s (DPAs) ha bind hem o secu e handling, dele ion o aw iles, and
deli e y o pseudonymised ansc ip s.
The able below summa ises hese oles and hei espec i e esponsibili ies:
Role
Name / Desc ip ion
Key Responsibili ies
P incipal
In es iga o (PI)
P ojec PI (lead
esea che )
O e all esponsibili y o da a p ac ices; inal
decisions on da a deposi and access.
Da a P o ec ion
O ice (DPO)
DPO (Uni e sidad
Pon i icia Comillas)
GDPR compliance; DPIA o e sigh ; c oss-bo de
issues; consen and e en ion guidance.
Da a Manage
(p ojec )
Assigned esea che /
p ojec manage
Day- o-day handling; olde s uc u e; backups;
eposi o y submissions; me ada a c ea ion.
IT / Ins i u ional
se ices
Comillas IT
Ins i u ional backups; se e secu i y; access
p o isioning; enc yp ion suppo .
E hics Re iew
Boa d
Ins i u ional e hics
commi ees
Re iew and app o al o ield p o ocols and
consen p ocedu es.
Da a Access
Commi ee (DAC)
PI + DPO + ex e nal
e hics ad iso
E alua ion o access eques s; app o al o DUAs
and access condi ions.

17
T ansc ip ion
endo
Con ac ed p o ide
(unde DPA)
Secu e ansc ip ion; dele ion o audio; e u n
o pseudonymised ansc ip s.
Table 4. Roles and esponsibili ies.
3.14 Risks iden i ied and p incipal mi iga ions
Because PATH2EU wo ks wi h ulne able pa icipan s and highly sensi i e quali a i e
da a, isk managemen is no a seconda y conce n bu a cen al pilla o he p ojec ’s da a
go e nance s a egy. An icipa ing isks in ad ance allows PATH2EU o es ablish sa egua ds ha
p o ec bo h pa icipan s and he esea ch p ocess i sel . Fou p incipal ca ego ies o isk ha e
been iden i ied: he isk o e-iden i ica ion, he possibili y o da a b eaches, he challenge o
ensu ing alid consen in he case o child en, and he ulne abili ies in oduced by hi d-pa y
se ice p o ide s. Each o hese isks is pai ed wi h a se o mi iga ion s a egies designed o
educe hei likelihood and limi hei po en ial impac .
The able below summa ises hese isks and he co esponding mi iga ions:
Risk
Desc ip ion
Mi iga ion measu es
Re-
iden i ica ion
Possibili y ha pa icipan s
could be e-iden i ied
h ough di ec o indi ec
iden i ie s in quali a i e
da a.
Pseudonymiza ion a in ake; s ic
anonymiza ion be o e ex e nal sha ing;
anonymiza ion decision log; es ic ed access;
DUAs speci ying p ohibi ions on e-
iden i ica ion; sho e en ion o aw media.
Da a b each
Unau ho ised disclosu e o
loss o sensi i e in o ma ion
due o cybe a ack, de ice
loss, o sys em ailu e.
S ong enc yp ion a es and in ansi ; wo-
ac o au hen ica ion (2FA); ins i u ional
backups wi h e sioning; endo DPAs
equi ing secu i y; access logging; inciden
esponse plan including supe iso y au ho i y
no i ica ion whe e equi ed.
Consen gaps
(child en)
Incomple e o in alid
consen p ocesses due o
complex gua dianship
si ua ions wi h
unaccompanied child en.
Use o age-app op ia e assen ma e ials;
documen ed gua dian o legal ep esen a i e
consen ; clea allback p ocedu es when no
gua dian is a ailable (appoin ed
gua dian/public au ho i y); o e sigh by e hics
commi ee.
Thi d-pa y
p ocesso isk
Risks a ising om ex e nal
p o ide s (e.g.,
ansc ip ion endo s) who
handle sensi i e da a.
Vendo due diligence p io o con ac ;
manda o y DPAs; e i ica ion o p ocessing
loca ion wi hin EU/EEA o adequacy-app o ed
coun y; con ac ual sa egua ds on
con iden iali y, dele ion, and inciden epo ing.
Table 5. Risks and mi iga ion measu es summa y.
This isk amewo k is closely linked o he b oade p ojec Risk Managemen Plan (see
p ojec documen a ion). By in eg a ing echnical, o ganisa ional and e hical sa egua ds,
PATH2EU ensu es ha iden i ied isks a e sys ema ically mi iga ed while main aining
p opo ionali y and easibili y in p ac ice.
4. FAIR da a (Findable, Accessible, In e ope able, Re-usable)
PATH2EU ully aligns wi h he Ho izon Eu ope manda e o manage da a acco ding o he
FAIR p inciples. This means ha all da ase s will be s uc u ed o maximise disco e abili y,
18
accessibili y, in e ope abili y and eusabili y, while applying he p inciple “as open as
possible, as closed as necessa y” o sa egua d unaccompanied child en.
6.1 Making da a indable
Da ase s will be sys ema ically desc ibed using he Da aCi e me ada a schema,
including all equi ed ields ( i le, c ea o s, abs ac , keywo ds, unde , p ojec numbe
[101206931], licence, DOI, and eposi o y). Me ada a will be deposi ed in Zenodo ha
gua an ees ha es ing by se ices such as OpenAIRE, decla ing isibili y ac oss he Eu opean
Resea ch A ea.
Each da ase will include a README ile wi h me hodological no es, ins umen s
employed, sampling ame, anonymiza ion p ocedu es, and p o enance in o ma ion. This
gua an ees ha seconda y use s unde s and no only he con en bu also he con ex o da a
c ea ion.
To ensu e pe sis ence, non-sensi i e da ase s will ecei e DOIs om Zenodo.
6.2 Making da a accessible
PATH2EU has designed a balanced s a egy o da a accessibili y ha combines open
science commi men s wi h he obliga ion o p o ec ulne able pa icipan s. In p ac ice, his
means dis inguishing clea ly be ween da ase s ha can be openly dissemina ed and hose ha
mus emain unde con olled access.
Non-sensi i e ma e ials, such as he cu a ed legal and policy co pus o ully anonymised
compa a i e summa ies, will be deposi ed in Zenodo unde a CC-BY 4.0 licence. These da ase s
will ecei e DOIs, ensu ing long- e m pe sis ence, ci abili y and open a ailabili y o he esea ch
communi y and he public.
By con as , da ase s con aining sensi i e pe sonal da a—such as audio o ideo
eco dings and ansc ip s wi h esidual iden i ie s—will no be openly eleased. Ins ead, hey
will be made a ailable only unde es ic ed access p ocedu es. A dedica ed DAC will e iew
all eques s, e alua ing he esea che ’s c eden ials, ins i u ional a ilia ion and e hics clea ance.
Whe e app o al is g an ed, he esea che will sign a DUA se ing ou he pe mi ed uses,
condi ions o publica ion, and obliga ions o secu e dele ion o iles. Fo pa icula ly sensi i e
cases, da a will only be accessible wi hin a secu e en i onmen (ei he i ual o on-si e), so
ha aw da a canno be expo ed.
To main ain disco e abili y while p o ec ing pa icipan s, me ada a o all da ase s will
be published unde CC0 licences, unless disclosu e could indi ec ly expose pa icipan s o
ha m. This ensu es ha he exis ence o da ase s is isible and ci able, while espec ing he
e hical equi emen o p opo ionali y in da a sha ing.
6.3 Making da a in e ope able
In e ope abili y in PATH2EU will be gua an eed by sys ema ically p io i ising open,
machine- eadable o ma s ha emain accessible o e he long e m. Fo ins ance, abula
da ase s will be p oduced in CSV, quali a i e ansc ip s will be s o ed in UTF-8 encoded TXT,
and long ex ual documen s will be p ese ed as PDF/A, a s anda d designed o long- e m
eadabili y. These o ma s allow seconda y use s o wo k wi h he da a wi hou dependency on
speci ic p op ie a y so wa e.
In cases whe e p op ie a y o ma s a e una oidable—such as p ojec iles om A las. i,
which is used o quali a i e coding—PATH2EU will p o ide de ailed documen a ion and expo
ins uc ions. This ensu es ha e en when a ile o igina es in a p op ie a y en i onmen , use s
will s ill be able o in e p e o con e he da a in o open o ma s o euse.
19
To u he s eng hen in e ope abili y, he p ojec will apply s anda d ocabula ies and
iden i ie s whe e e possible. Mul ilingual ma e ials will be agged wi h ISO language codes,
while me ada a eco ds will include Da aCi e subjec keywo ds o ensu e consis ency ac oss
eposi o ies. P ojec -speci ic codebooks will also be p epa ed, de ining hema ic codes and
ca ego ies o gua an ee ha o he s can unde s and he analy ical amewo k applied.
Finally, me ada a will be machine-ac ionable, o example h ough Da aCi e JSON
schemas, enabling eposi o ies o expose he da ase s ia APIs. This ensu es ha PATH2EU da a
can be ha es ed au oma ically by disco e y se ices, enhancing in eg a ion wi h o he da ase s
in mig a ion s udies, sociology o childhood and social policy.
6.4 Inc easing da a e-use
The eusabili y o PATH2EU da ase s will be gua an eed h ough a combina ion o
anspa en licensing, comp ehensi e documen a ion and obus long- e m p ese a ion. These
measu es ensu e ha he da a will no only ul il he immedia e objec i es o he p ojec bu also
emain a aluable esou ce o u u e compa a i e esea ch in mig a ion s udies, child
p o ec ion and social policy.
Licensing will make explici wha kinds o euse a e pe mi ed. Publicly sha ed da ase s
will be eleased unde a CC-BY 4.0 licence, g an ing use s he igh o euse he ma e ial
p o ided hey gi e app op ia e c edi . Me ada a will be published unde CC0, so as o allow
ca alogue en ies and desc ip i e eco ds ci cula e eely. Fo es ic ed da ase s, pe missions
and obliga ions will be clea ly speci ied in DUAs, which will se ou he scope o euse,
publica ion ules and condi ions o secu e da a des uc ion.
To make euse meaning ul a he han me ely nominal, each da ase will be accompanied
by ex ensi e documen a ion. This includes de ailed codebooks ha explain he hema ic
coding, anonymiza ion logs ha desc ibe he s eps aken o p o ec pa icipan s, da a-cleaning
no es ha documen p ocessing decisions, and analy ic memos ha si ua e he da ase wi hin
he b oade esea ch amewo k. Toge he , hese ma e ials p o ide he anspa ency needed o
o he esea che s o e alua e he quali y o he da a and, whe e app op ia e, eplica e analyses.
Finally, long- e m p ese a ion ensu es ha hese da ase s emain accessible o u u e
gene a ions o schola s and p ac i ione s. All deposi s will be s o ed o a minimum o en yea s
in Zenodo, as well as in he ins i u ional a chi e a Uni e sidad Pon i icia Comillas. The
ins i u ional a chi e p o ides edundan backups and a chi al snapsho s, p o ec ing agains
bo h acciden al loss and echnological obsolescence.
5. O he esea ch ou pu s
PATH2EU may p oduce addi ional ou pu s such as quali a i e coding amewo ks,
anonymized in e iew exce p s used in publica ions, policy b ie s, aining ma e ials, and
so wa e sc ip s o anonymiza ion o da a handling. Whe e possible, esea ch ou pu s such as
documen a ion, codebooks and non-sensi i e sc ip s will be published alongside da ase s o in
dedica ed eposi o ies (Zenodo).
In addi ion o he co e quali a i e da ase s, PATH2EU will gene a e a ange o seconda y
esea ch ou pu s ha , while no da ase s in he s ic sense, a e essen ial o ensu ing
anspa ency, me hodological obus ness, and eusabili y o knowledge.
These ma e ials include, o ins ance, e hical and me hodological p o ocols, da a
managemen empla es, consen and assen o ms (in anonymized e sions), in e iew
guides, aining ma e ials, policy b ie s, and sa egua ding p ocedu es. Such ou pu s do no
con ain indi idual-le el da a, bu hey documen he esea ch p ocess, making i ep oducible
and open o sc u iny by o he schola s and p ac i ione s. They also acili a e he ans e o bes
20
p ac ices o ins i u ions and NGOs wo king wi h unaccompanied mino s.
Whene e easible, hese ou pu s will be sha ed h ough Zenodo, unde open licenses (e.g., CC
BY 4.0), ensu ing ha PATH2EU con ibu es no only da a bu also me hodological and e hical
in as uc u e o he b oade esea ch communi y.
One impo an ca ego y o ou pu s will be quali a i e coding amewo ks and hema ic
codebooks de eloped du ing he analysis o in e iews and pa icipa o y ma e ials. These will
be anonymized and published alongside da ase s so ha seconda y use s can unde s and he
analy ical ca ego ies and eplica e o adap hem o compa a i e wo k. In some cases,
anonymized exce p s om in e iews may also be sha ed when used in publica ions, p o ided
ha pa icipan s’ iden i ies a e ully p o ec ed.
The p ojec will also p oduce policy b ie s and p ac ice-o ien ed guidelines, co-
de eloped wi h NGOs and municipal s akeholde s. While hese documen s a e no aw da a, hey
ep esen a c i ical o m o knowledge ansla ion and will be made openly a ailable h ough
Zenodo and he ins i u ional eposi o y, o accoun o ci abili y and long- e m accessibili y.
To suppo aining and capaci y-building, PATH2EU will de elop aining ma e ials
(e.g., wo kshop guides, eaching slides, handou s on e hical ieldwo k wi h child en and
adolescen s) ha will also be sha ed unde open licences whene e possible. These ma e ials
will s eng hen he up ake o p ojec me hods among bo h academic and p ac i ione audiences.
Finally, he p ojec may p oduce so wa e sc ip s o small ools o anonymiza ion and
da a handling, especially whe e au oma ion suppo s consis en applica ion o p o ocols.
By ea ing hese di e se ou pu s as pa o he esea ch eco d and applying he same
s anda ds o documen a ion, licensing and p ese a ion as o da ase s, PATH2EU expec s o
ex end con ibu ions beyond immedia e empi ical esul s, lea ing a du able and eusable co pus
o u u e esea ch, eaching, and policy engagemen .
6. Alloca ion o esou ces
E ec i e da a managemen in PATH2EU is suppo ed by bo h dedica ed budge lines
and ins i u ional co- unding, ensu ing ha he p ocedu es desc ibed in his DMP a e ealis ic
and sus ainable. Resou ces a e alloca ed no only o co e immedia e ope a ional needs (e.g.,
ansc ip ion, secu e s o age), bu also o ensu e long- e m p ese a ion, open access
dissemina ion, and compliance wi h e hical and legal amewo ks.
The able below summa ises he alloca ion o inancial, human, and echnical esou ces,
showing he esponsible ac o and unding sou ce o each ca ego y:
Resou ce ype
Co e ed by
Responsible
ac o
No es / P ocedu es
T ansc ip ion
se ices
P ojec budge
PI + Da a
Manage
Ou sou ced unde Da a P ocessing
Ag eemen (DPA); endo dele es
aw audio upon deli e y.
Secu e s o age &
backup
Ins i u ional IT
se ices
(Comillas)
IT
Depa men
OneD i e/Sha ePoin wi h MFA,
enc yp ion, ins i u ional backups.
Ha dwa e
( ieldwo k)
P ojec budge
(con ingency)
Da a Manage
Enc yp ed ex e nal d i es o local
s o age i secu e ans e no
immedia ely possible.
A chi ing & DOIs
P ojec budge +
eposi o y
Da a Manage
Deposi s in Zenodo and Gi Hub; DOI
assignmen ; minimum 10-yea
21
se ices
e en ion.
Open access
publica ions
(APCs)
P ojec budge
PI
Cos s co e ed when equi ed o
ensu e compliance wi h HE open
access ules.
Compliance
o e sigh
Ins i u ional co-
unding
DPO
GDPR, DPIA moni o ing, c oss-bo de
ans e checks.
Table 6. Alloca ion o inancial, human, and echnical esou ces.
6.1. Long- e m sus ainabili y
In acco dance wi h Ho izon Eu ope equi emen s, all public da ase s will be p ese ed
o a minimum o 10 yea s in us ed eposi o ies (Zenodo) and mi o ed in he ins i u ional
a chi e a Uni e sidad Pon i icia Comillas. Con iden ial da a e ained o audi o e i ica ion
will also be kep secu ely o a leas 10 yea s in enc yp ed ins i u ional a chi es. These
in as uc u es comply wi h edundan backups, access con ol, and secu e dele ion
p o ocols whe e equi ed by law, p o iding du able p ese a ion well beyond he p ojec ’s
ac i e phase.
7. Da a secu i y and s o age
The secu i y o sensi i e da a is a cen al conce n in PATH2EU, gi en he p ojec ’s ocus
on unaccompanied child en and adolescen s, and he high e hical and legal obliga ions
associa ed wi h hei pa icipa ion. Da a will he e o e be s o ed, p ocessed and ans e ed
exclusi ely unde condi ions ha gua an ee con iden iali y, in eg i y and esilience agains
acciden al o unlaw ul access.
7.1 S o age loca ions and backup
P ima y s o age is p o ided by he ins i u ional OneD i e/Sha ePoin in as uc u e o
Uni e sidad Pon i icia Comillas, which ope a es unde access-con olled condi ions and
ollows ins i u ional backup policies. This ensu es daily backups, edundancy, and eco e y in
he e en o acciden al loss. Tempo a y local s o age may occu only when s ic ly necessa y
du ing ieldwo k; in such cases, esea che s will use passwo d-p o ec ed lap ops wi h ull-
disk enc yp ion. When ex e nal d i es a e employed, hey mus be enc yp ed ha dwa e
de ices, and only o sho - e m ans e pu poses.
Ex e nal ansc ip ion se ices, whe e used, will be con ac ed unde s ic DPAs.
Vendo s a e equi ed o dele e all iden i iable audio iles immedia ely a e secu e ans e and
e u n only pseudonymized ansc ip s, he eby minimising exposu e ou side ins i u ional
sys ems.
7.2 Access con ol and au hen ica ion
Access o sensi i e pe sonal da a is es ic ed o au ho ised p ojec membe s h ough
ins i u ional accoun s only. Two- ac o au hen ica ion (2FA) is equi ed whe e e a ailable,
and iles a e o ganised in o passwo d-p o ec ed olde s wi h ole-based pe missions. All
access o sensi i e da a is logged, ensu ing aceabili y and accoun abili y in line wi h GDPR
equi emen s.
7.3 Technical and o ganisa ional sa egua ds
The p ojec applies a laye ed se o echnical and o ganisa ional measu es o p o ec da a
h oughou i s li ecycle. Pseudonymiza ion is ca ied ou as ea ly as possible so ha di ec
iden i ie s a e sepa a ed om analy ical ma e ials; he link be ween codes and eal iden i ies is

22
s o ed in a dedica ed enc yp ed ile, accessible only o he PI and da a manage , and des oyed a
he end o he e en ion pe iod. Enc yp ion is manda o y no only o ins i u ional s o age bu
also o any ans e o iles, which mus use secu e p o ocols such as SFTP o enc yp ed
passwo d-p o ec ed links. De ices employed in ieldwo k o analysis a e equi ed o comply
ully wi h ins i u ional IT policies: his includes up- o-da e ope a ing sys em pa ches, an i i us
and an i-malwa e p o ec ions, and es ic ed adminis a i e p i ileges. Toge he , hese
sa egua ds signi ican ly educe he isks o unau ho ised access, acciden al disclosu e o da a
loss.
7.4 Da a eco e y and con inui y
Beyond p o ec ion, PATH2EU also ensu es ha da a can be eco e ed quickly in case o
dis up ion. Ins i u ional cloud in as uc u es p o ide edundan daily backups and a chi al
snapsho s, allowing bo h ecen wo k and olde e sions o be es o ed i necessa y. In p ac ice,
his means ha no da ase depends on a single de ice o use : mas e iles a e always s o ed in
he ins i u ional cloud, while local copies a e s ic ly empo a y wo king iles. The ins i u ional
IT se ices a e esponsible o implemen ing eco e y p o ocols, while esea che s a e equi ed
o documen whe e wo king copies a e s o ed and ensu e imely synch onisa ion wi h he
ins i u ional se e s. This app oach gua an ees con inui y e en in ad e se scena ios such as
ha dwa e ailu e, acciden al dele ion o loss o equipmen du ing ieldwo k.
7.5 Da a Classi ica ion and Con iden iali y Le els
To ensu e ull compliance wi h GDPR and Ho izon Eu ope da a go e nance p inciples,
PATH2EU classi ies all p ojec documen a ion and da ase s acco ding o hei con iden iali y
le el and access condi ions.
This classi ica ion suppo s p opo ional da a p o ec ion, enabling open access whe e
possible while sa egua ding sensi i e in o ma ion and in e nal go e nance eco ds.
The able below summa ises he con iden iali y s a us, access pe missions, and a ionale
o each documen o da a ype e e enced in his DMP:
Documen / Da ase /
Annex
Con iden iali y
Le el
Access
Pe missions
Ra ionale / Desc ip ion
Da a P o ec ion Impac
Assessmen (DPIA)
Res ic ed /
Con iden ial
PI, DPO, E hics
Boa d
Con ains isk assessmen s,
in e nal mi iga ion plans, and
sensi i e da a mapping.
Reco d o P ocessing
Ac i i ies (ROPA)
Res ic ed /
Con iden ial
PI, DPO
Requi ed unde GDPR;
acks all p ocessing o
pe sonal da a.
Da a P ocessing
Ag eemen s (DPA)
Res ic ed /
Legal/In e nal
PI, DPO, Legal
O ice
Con ac ual clauses wi h
endo s ( ansc ip ion,
s o age).
Da a Use Ag eemen s
(DUA)
Res ic ed /
Legal/In e nal
DAC, PI,
Reques ing
Ins i u ion
Se s condi ions o seconda y
da a access.
Da a B each No i ica ion
Fo m
Res ic ed /
Eme gency Use
Only
DPO, PI,
Supe iso y
Au ho i y (i
equi ed)
Used only in case o inciden
no i ica ion.
Access Reques Fo ms
In e nal /
DAC, E hics Boa d
Used o e alua ing hi d-
23
Con olled Access
pa y access o es ic ed
da ase s.
Logs (Access,
Anonymisa ion,
T aining)
In e nal /
Audi able
PI, DPO, Audi o s
P o ide accoun abili y and
aceabili y o GDPR
compliance.
P o ocols (In e iews,
Pho o oice, Li ing Labs)
In e nal / E hics
Re iew Only
PI, E hics Boa d,
E alua o s
Con ain sensi i e
me hodological de ails bu no
pe sonal da a.
Consen & Assen
Templa es (anonymised)
Public / Open
Access
Public eposi o ies
(Zenodo,
ins i u ional)
Fo anspa ency and euse
by u u e esea che s; no
iden i ying da a.
P i acy No ice (GDPR,
plain language)
Public / Open
Access
Pa icipan s, Public,
Reposi o y
Requi ed unde GDPR;
p o ides pa icipan s wi h
igh s in o ma ion.
Me hodological
ins umen s (In e iew
guides, codebooks)
Public / Open
Access
Public, academic
communi y
Facili a e eplicabili y and
capaci y building.
Legal & Policy Co pus
(summa ies and
compa a i e ables)
Public / Open
Access
Public,
policymake s
Non-pe sonal da a de i ed
om public sou ces.
Table 7. Con iden iali y le els.
8. E hics and legal compliance
The e hical and legal amewo k unde pinning PATH2EU ensu es ha he p ojec no
only complies wi h binding egula ions bu also sa egua ds he igh s and digni y o child en and
adolescen s. This sec ion is o ganised in o six pa s: i s , he o e a ching Eu opean legal
amewo k is p esen ed; second, he ele an na ional amewo ks in Spain, I aly and Belgium
a e de ailed; hi d, p ojec -speci ic p ocedu es o consen wi h ulne able pa icipan s a e
ou lined; ou h, he DPIA is desc ibed; i h, he mechanisms o e hics app o als and o e sigh
a e explained; and inally, he dis inc ion be ween legal compliance and igh s p o ec ion is
cla i ied. A compa a i e legisla ion able and a summa y o equi ed documen a ion a e
p o ided o ensu e aceabili y.
8.1 Eu opean amewo k
PATH2EU aligns ully wi h he Gene al Da a P o ec ion Regula ion (GDPR, Regula ion
(EU) 2016/679). P ocessing o pe sonal da a will ely on A icle 6(1)(a) GDPR (in o med
consen ) and, whe e special ca ego ies o da a a e conce ned, A icle 9(2)(a) GDPR (explici
consen ). Ho izon Eu ope’s ules on da a managemen and open science a e also binding.
Beyond da a p o ec ion, he p ojec is guided by he EU Cha e o Fundamen al Righ s
(A icles 7–8) and he UN Con en ion on he Righ s o he Child (CRC, A icles 3, 12, 16),
which a i m p i acy, p o ec ion and pa icipa ion igh s o mino s.
8.2 Na ional amewo ks
In Spain, PATH2EU ope a es unde he O ganic Law 3/2018 on he P o ec ion o
Pe sonal Da a and Digi al Righ s (LOPDGDD), which adap s and complemen s he GDPR a he
na ional le el. The p ojec is equally bound by he O ganic Law 1/1996 on he Legal
P o ec ion o Mino s, u he ein o ced by O ganic Law 26/2015, which s eng hened child
p o ec ion sys ems. Regional amewo ks also play an impo an ole: in Mad id, o example,
24
he Law 6/1995 on Childhood Righ s egula es gua dianship p ocedu es and es ablishes
speci ic sa egua ds o mino s, ensu ing ha pa icipa ion in esea ch espec s hei igh s and
wel a e.
In I aly, he ele an legal amewo k combines da a p o ec ion and child p o ec ion
p o isions. The I alian Da a P o ec ion Code (Legisla i e Dec ee 196/2003, as amended by
Dec ee 101/2018) se s he s anda ds o pe sonal da a p ocessing, while Law 47/2017 on he
p o ec ion o unaccompanied o eign mino s p o ides a specialised egime o UAMs. This
law es ablishes p ocedu es o gua dianship, ecognises igh s o educa ion and heal hca e, and
manda es sa egua ds ha ensu e ha mino s’ pa icipa ion in p ojec s such as PATH2EU occu s
in a sa e and legally complian manne .
In Belgium, na ional da a p o ec ion is go e ned by he Law o 30 July 2018 on he
P o ec ion o Na u al Pe sons wi h ega d o he P ocessing o Pe sonal Da a, which
implemen s he GDPR domes ically. Child p o ec ion is amed by he You h P o ec ion Law o
1965 (as amended), bu p ac ical implemen a ion is sha ed ac oss egional au ho i ies. The
Flemish Dec ee on You h Assis ance (2004) and he F ench Communi y Dec ee on You h
Aid (1991) p o ide he legal and p ocedu al amewo ks ha shape how gua dianship, consen ,
and pa icipa ion igh s a e managed in each communi y.
8.3 Consen and ulne able pa icipan s
Special sa egua ds a e in place gi en ha PATH2EU wo ks wi h UAMs. Gua dian consen
will be sough whe e e an o icial gua dian o appoin ed ep esen a i e exis s. In pa allel, age-
app op ia e assen will always be ob ained om he child, in line wi h he CRC. Whe e no
gua dian is a ailable, local legal p ocedu es (e.g., cou -appoin ed gua dians in I aly o you h
p o ec ion au ho i ies in Spain/Belgium) will be ollowed and documen ed. Fo adul
pa icipan s (p o essionals, NGO s a , au ho i ies), w i en in o med consen will be collec ed.
8.4 Da a P o ec ion Impac Assessmen (DPIA)
A DPIA has been ini ia ed a Uni e sidad Pon i icia Comillas. I co e s high- isk
p ocessing such as audio isual eco dings and collec ion o sensi i e con ex ual da a. Risks
iden i ied include e-iden i ica ion, da a b each, and psychological ha m. Mi iga ion includes
ea ly pseudonymiza ion, minimal e en ion o aw media, enc yp ion, DPAs wi h endo s, ole-
based access, and s a aining. The DPIA will be upda ed whene e he e is a change in scope
o me hodology.
8.5 E hics app o als and o e sigh
E hics app o als will be secu ed a he hos ins i u ions (Comillas) be o e ieldwo k
begins. O e sigh will be con inuous: he Ins i u ional E hics Re iew Boa d, he DPO, and he
DAC will all play oles in moni o ing compliance. Documen a ion o app o als, consen empla es
and DPIA upda es will be s o ed cen ally o audi .
8.6 Dis inc ion be ween legal compliance and igh s p o ec ion
PATH2EU makes a delibe a e dis inc ion be ween legal compliance and he b oade goal
o igh s p o ec ion, ecognising ha adhe ence o law is necessa y bu no su icien when
wo king wi h unaccompanied child en and adolescen s.
On he one hand, legal compliance e e s o he ul ilmen o binding da a p o ec ion
obliga ions. This includes alignmen wi h he GDPR and i s na ional implemen a ions, he
conduc and egula upda ing o a DPIA, he es ablishmen o a law ul basis o p ocessing
(consen o explici consen in he case o special ca ego ies), and he applica ion o secu i y,
25
e en ion, and access con ols as p esc ibed by law. Compliance ensu es ha he p ojec
ope a es wi hin he minimum legal s anda ds o he Eu opean Union and he Membe S a es
whe e esea ch is conduc ed. I is he baseline ha gua an ees accoun abili y and p o ec s he
p ojec agains unlaw ul o a bi a y da a use.
On he o he hand, igh s p o ec ion goes beyond compliance, d awing di ec ly on he
p inciples o he UN Con en ion on he Righ s o he Child (CRC) and he EU Cha e o
Fundamen al Righ s. While legal compliance sa egua ds pe sonal da a, igh s p o ec ion
sa egua ds ha he pa icipa ion o child en and adolescen s espec s hei digni y, agency, and
bes in e es s. This means no only asking o consen bu also eassu ing ha in o ma ion is
p o ided in age-app op ia e and cul u ally accessible o ma s, ha pa icipa ion is genuinely
olun a y, and ha p ocedu es exis o p e en o mi iga e ha m.
The dis inc ion ma e s because a p ojec may be legally complian while s ill ailing o
espec he b oade igh s o child en. Fo ins ance, GDPR alignmen migh allow da a o be
p ocessed wi h consen , bu wi hou ca e ul a en ion o he child’s abili y o unde s and, ha
consen migh no be meaning ul. Simila ly, law ul s o age o da a does no by i sel ensu e ha
child en eel sa e o empowe ed in hei pa icipa ion. PATH2EU he e o e in eg a es igh s-
based app oaches in o e e y s age o da a managemen and ieldwo k, so ha e hical obliga ions
complemen legal ones, and he p ojec se s a highe s anda d han law alone would equi e.
8.7 Compa a i e legisla i e amewo ks
To ensu e cla i y in a mul i-coun y p ojec , PATH2EU maps he ele an legal and child-
p o ec ion amewo ks in Spain, I aly and Belgium. The pu pose o his compa a i e o e iew is
o demons a e ha he p ojec is awa e o i s obliga ions in each ju isdic ion, ha compliance
will be ensu ed no only wi h he GDPR bu also wi h domes ic adap a ions and child-p o ec ion
laws, and ha di e ences be ween coun ies a e explici ly accoun ed o in p ocedu es. The
able below syn hesises he co e a eas o ele ance: da a p o ec ion law, child p o ec ion
legisla ion, consen p ac ices and supe iso y au ho i ies.
A ea
Spain
I aly
Belgium
Na ional
da a
p o ec ion
law
O ganic Law 3/2018
(LOPDGDD) – adap s
GDPR o he Spanish legal
o de , wi h speci ic ules
on child en’s da a.
I alian Da a
P o ec ion Code
(Legisla i e Dec ee
196/2003, amended
by Dec ee 101/2018) –
ha monises GDPR wi h
I alian p i acy law.
Law o 30 July 2018 –
implemen s GDPR,
egula ing pe sonal da a
p ocessing o na u al
pe sons.
Child
p o ec ion
law
O ganic Law 1/1996 on
he Legal P o ec ion o
Mino s and O ganic Law
26/2015, plus Mad id
Law 6/1995 on
Childhood Righ s –
p o ide speci ic
sa egua ds o mino s
and gua dianship.
Law 47/2017 on
unaccompanied
o eign mino s –
egula es
gua dianship, access o
se ices, and
p o ec ion measu es.
You h P o ec ion Law
(1965, amended),
complemen ed by
Flemish Dec ee on You h
Assis ance (2004) and
F ench Communi y
Dec ee on You h Aid
(1991) – go e n
gua dianship and you h
se ices.
Consen
Gua dian/legal
Gua dian appoin men
Gua dian o you h
32
Annex 2. Reco d o P ocessing Ac i i ies (ROPA) – Templa e
2
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Reco d o P ocessing Ac i i ies (ROPA)
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Res ic ed
2
This documen ep esen s a simpli ied ins i u ional o ma co esponding o he empla es used in he PATH2EU
Da a Managemen Plan. The o icial and ex ended e sions o he Da a P o ec ion Impac Assessmen (DPIA), Reco d
o P ocessing Ac i i ies (ROPA), and Da a P ocessing Ag eemen s (DPAs) a e main ained wi hin he ins i u ional
da a p o ec ion managemen sys em, ope a ed and supe ised by he Da a P o ec ion O ice o Uni e sidad
Pon i icia Comillas. The sys em is based on he so wa e ECIX® which p o ides ull compliance acking, au oma ed
isk sco ing, and secu e documen a ion unde he supe ision o he ins i u ional Da a P o ec ion O ice (DPO).
P ocessing
Ac i i y
Pu pose o
P ocessing
Da a
Subjec s
Ca ego ies
o Da a
Legal Basis
Da a Sou ce
S o age
Loca ion
Re en ion
Pe iod
Recipien s /
T ans e s
Sa egua ds
Responsible
Pe son
In-dep h
in e iews &
o al
his o ies
To
econs uc
mig a ion
and
ecep ion
ajec o ies
Unaccompa
nied mino s
(14–18),
gua dians
Audio/ ideo
, ansc ip s,
ieldno es
Consen
(A .
6(1)(a)),
Explici
Consen
(A .
9(2)(a))
Di ec om
pa icipan s
Ins i u ional
OneD i e
(enc yp ed),
secu e local
backup
Raw
audio/ ideo:
max 2 yea s;
anonymised
ansc ip s:
10 yea s
PI,
ansc ip io
n endo
(unde DPA)
Enc yp ion,
pseudonymi
sa ion,
anonymisa i
on log
PI + Da a
Manage
Pho o oice
ac i i ies
To co-
p oduce
ma e ials
and
na a i es
wi h mino s
UAMs (wi h
gua dian
consen +
mino
assen )
Pho og aphs
, w i en
na a i es
Consen
Di ec om
pa icipan s
Ins i u ional
cloud,
enc yp ed
ex e nal
d i es
Raw images:
max 2 yea s;
anonymised
se : 10 yea s
PI, DAC
( es ic ed
euse)
Image
blu ing,
consen
managemen
, es ic ed
s o age
PI + DPO
Li ing labs
To gene a e
pa icipa o
y, p ac ice-
o ien ed
ou pu s
UAMs and
p o essional
s
No es, audio
(i
consen ed),
pho os (i
consen ed)
Consen
Di ec om
pa icipan s
Ins i u ional
se e s
10 yea s
(anonymise
d eco ds)
PI, DAC i
euse
Pseudonymi
sa ion,
s o age
p o ocols
PI
Collec ion o
legal/policy
ex s
To build a
compa a i e
co pus o
ins i u ional
amewo ks
None (public
da a)
Laws,
p o ocols,
epo s
(PDFs, docs)
Public ask /
legi ima e
in e es
Ins i u ional
/public
sou ces
Ins i u ional
eposi o y,
Zenodo
Pe manen
Open access
(CC-BY)
P o enance
me ada a
Legal WP
Lead
Adminis a i
e and
managemen
documen s
P ojec
managemen
,
deli e ables,
epo ing
Conso ium
pa ne s
Deli e ables
, epo s,
p esen a ion
s
Legi ima e
in e es (A .
6(1)( ))
Pa ne s
Ins i u ional
se e s
10 yea s
EC,
e iewe s
Ins i u ional
IT policies
P ojec
Manage
Webina s &
aining
e en s
To
dissemina e
and
exchange
knowledge
Academics,
NGOs, policy
s akeholde s
Video
eco dings,
pa icipan
lis s, slides
Consen
( eco ding);
legi ima e
in e es
(a endance
eco ds)
Di ec om
pa icipan s
Ins i u ional
se e s,
Zoom/Team
s (EU
s o age)
Raw
eco dings:
2 yea s;
anonymised
clips: 10
yea s
Openly
sha ed
(selec ed
clips),
eposi o y
(Zenodo)
Consen
o ms,
selec i e
anonymisa i
on
PI +
Communica
ion Lead

33
Annex 3. Da a P ocessing Ag eemen (DPA) o ma
3
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da a P ocessing Ag eemen (DPA) (pu suan o A icle 28 GDPR)
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Res ic ed
Be ween:
Da a Con olle : Uni e sidad Pon i icia Comillas, Calle Albe o Aguile a 23, 28015 Mad id,
Spain. Rep esen ed by he P incipal In es iga o o PATH2EU.
Da a P ocesso : [Name o Vendo / Company], [Add ess], [Coun y].
P ojec e e ence: Ho izon Eu ope MSCA PF 101206931 – PATH2EU
1. Subjec Ma e and Du a ion
The P ocesso will p o ide [e.g., ansc ip ion se ices / secu e s o age / IT suppo ] o da a
collec ed unde he PATH2EU p ojec .
This ag eemen emains alid o he du a ion o he se ices p o ided and as long as he
P ocesso e ains pe sonal da a on behal o he Con olle .
2. Na u e and Pu pose o P ocessing
The P ocesso is au ho ised o p ocess pe sonal da a solely o he pu poses o ansc ip ion,
secu e s o age, and ans e o anonymised da ase s, in line wi h PATH2EU esea ch
ac i i ies.
P ocessing shall no ex end o any seconda y use beyond he con ac .
3. Types o Da a and Ca ego ies o Da a Subjec s
Types o da a: audio and/o ideo eco dings, ansc ip s, quali a i e no es, demog aphic
in o ma ion.
Da a subjec s: unaccompanied mino s, ca egi e s/legal gua dians, child p o ec ion
p o essionals, NGO s a , policymake s.
4. Obliga ions o he P ocesso
The P ocesso shall:
 Ac only on documen ed ins uc ions om he Con olle .
 Ensu e con iden iali y o s a au ho ised o p ocess da a.
 Implemen app op ia e echnical and o ganisa ional measu es (enc yp ion, access
con ol, backups).
 No engage ano he sub-p ocesso wi hou p io w i en consen om he Con olle .
3
This documen ep esen s a simpli ied ins i u ional o ma co esponding o he empla es used in he PATH2EU
Da a Managemen Plan. The o icial and ex ended e sions o he Da a P o ec ion Impac Assessmen (DPIA), Reco d
o P ocessing Ac i i ies (ROPA), and Da a P ocessing Ag eemen s (DPAs) a e main ained wi hin he ins i u ional
da a p o ec ion managemen sys em, ope a ed and supe ised by he Da a P o ec ion O ice o Uni e sidad
Pon i icia Comillas. The sys em is based on he so wa e ECIX® which p o ides ull compliance acking, au oma ed
isk sco ing, and secu e documen a ion unde he supe ision o he ins i u ional Da a P o ec ion O ice (DPO).
34
 Assis he Con olle in esponding o da a subjec igh s (access, ec i ica ion, e asu e).
 No i y he Con olle wi hou undue delay in case o a da a b each.
 A he end o he con ac , dele e o e u n all pe sonal da a, unless EU o na ional law
equi es e en ion.
 Make a ailable all in o ma ion necessa y o demons a e compliance and allow audi s by
he Con olle o an appoin ed audi o .
5. Secu i y Measu es
The P ocesso commi s o:
 Use enc yp ed ans e p o ocols (SFTP, secu e po als).
 S o e da a on se e s loca ed wi hin he EU/EEA.
 Apply wo- ac o au hen ica ion o access o sensi i e iles.
 Main ain logs o access and changes o da ase s.
 Regula ly upda e an i-malwa e and sys em secu i y pa ches.
6. Sub-p ocessing
Sub-con ac ing is only allowed wi h p io w i en au ho isa ion om he Con olle .
Any au ho ised sub-p ocesso mus be bound by a con ac wi h equi alen da a p o ec ion
obliga ions.
7. Liabili y
The P ocesso shall be liable o damages caused by p ocessing whe e i has ac ed ou side o
con a y o law ul ins uc ions.
Bo h pa ies ecognise he supe iso y au ho i y (AEPD in Spain) as he compe en body o
o e sigh .
8. Signa u es
Fo he Con olle (Uni e sidad Pon i icia Comillas):
Name: ________________________
Posi ion: _____________________
Da e: ____ / ____ / ______
Signa u e: ___________________
Fo he P ocesso ([Vendo ]):
Name: ________________________
Posi ion: _____________________
Da e: ____ / ____ / ______
Signa u e: ___________________
35
Annex 4. Da a Use Ag eemen (DUA) o ma
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da a Use Ag eemen (DUA) ( o es ic ed access o PATH2EU da ase s)
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Res ic ed
Be ween:
Da a Con olle : Uni e sidad Pon i icia Comillas, Calle Albe o Aguile a 23, 28015 Mad id,
Spain. Rep esen ed by he P incipal In es iga o (PATH2EU).
Da a Reques o : [Full name, ins i u ion, add ess, coun y].
P ojec e e ence: Ho izon Eu ope MSCA PF 101206931 – PATH2EU
1. Pu pose o he Ag eemen
This Ag eemen go e ns access o and use o es ic ed PATH2EU da ase s. Access is g an ed o
esea ch, eaching, o policy analysis pu poses only, and unde s ic compliance wi h GDPR,
na ional laws, and p ojec sa egua ding p o ocols.
2. Desc ip ion o he Da a
The da ase s co e ed may include:
 Anonymised ansc ip s o in e iews and ocus g oups wi h unaccompanied mino s,
ca egi e s, and p o essionals.
 Audio/ ideo ex ac s (whe e speci ically au ho ised and e hically app o ed).
 Me ada a and codebooks associa ed wi h quali a i e da a.
Sensi i e aw da a (unedi ed eco dings, iden i iable documen s) will no be sha ed.
3. Access Condi ions
Access is g an ed only a e e iew and app o al by he PATH2EU Da a Access Commi ee
(DAC).
Reques o mus p o ide:
 Resea ch p oposal o jus i ica ion o use.
 Ins i u ional a ilia ion and supe iso (i s uden ).
 E idence o e hics app o al om hei ins i u ion.
Access will be limi ed o:
 Secu e on-si e en i onmen , OR
 Vi ual secu e en i onmen (no aw download allowed).
4. Pe mi ed Uses
Da a may be used only o he pu poses s a ed in he app o ed eques .
Da a may no be e-sha ed, e-iden i ied, o combined wi h o he da ase s wi hou p io
app o al.
Publica ions mus acknowledge he PATH2EU p ojec and ci e da ase DOI.
36
5. P ohibi ed Uses
 No a emp o iden i y pa icipan s.
 No ans e o da a o unau ho ised hi d pa ies.
 No use o da a o comme cial pu poses, legal p oceedings, o immig a ion en o cemen .
6. Secu i y and Con iden iali y
The Reques o mus :
 Use da a only wi hin secu e en i onmen s.
 P o ec login c eden ials and no sha e access.
 Dele e any empo a y wo king iles a e comple ion o analysis.
 Repo any suspec ed b each o he Con olle immedia ely.
7. Da a Re en ion and Disposal
Da a mus no be e ained beyond he app o ed p ojec du a ion.
Upon comple ion, Reques o mus con i m des uc ion o any local wo king copies and
p o ide a signed Ce i ica e o Da a Des uc ion.
8. Moni o ing and Compliance
The DAC ese es he igh o audi compliance.
B each o his Ag eemen may esul in wi hd awal o access, epo ing o he Reques o ’s
ins i u ion, and no i ica ion o ele an supe iso y au ho i ies.
9. Liabili y
The Reques o accep s ull esponsibili y o compliance wi h his Ag eemen .
The Con olle is no liable o damages esul ing om unau ho ised o unlaw ul use o he
da a.
10. Signa u es
Fo he Con olle (Uni e sidad Pon i icia Comillas):
Name: ________________________
Posi ion: _____________________
Da e: ____ / ____ / ______
Signa u e: ___________________
Fo he Da a Reques o :
Name: ________________________
Ins i u ion: __________________
Da e: ____ / ____ / ______
Signa u e: ___________________
37
Annex 5. Da a Access Reques Fo m
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da a Access Reques
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Res ic ed
1. Applican de ails
Full Name: ___________________________________________________
Posi ion / Role: ______________________________________________
Ins i u ion: ___________________________________________________
Depa men / Uni : __________________________________________
Add ess: ______________________________________________________
Email: _________________________________________________________
Telephone: ___________________________________________________
2. Resea ch p ojec de ails
P ojec i le: _____________________________________
Sho summa y o objec i es (max. 300 wo ds):
 Pu pose o eques ed da a use ( ick all ha apply):
☐ Academic esea ch
☐ Teaching / aining
☐ Policy analysis
☐ O he (speci y): _________________________
Expec ed ou pu s (e.g., publica ions, epo s):
P oposed du a ion o access: om ____ / ____ / ______ o ____ / ____ / ______
3. Da ase (s) eques ed
(Please indica e which es ic ed da ase (s) you a e applying o )
☐ Anonymised ansc ip s o in e iews/ ocus g oups
☐ Anonymised codebooks / hema ic analyses
☐ Audio/ ideo ex ac s (i e hically app o ed)
☐ O he (please speci y): _________________________
4. E hical and legal compliance
 Has his p ojec ecei ed e hics app o al om you ins i u ion?
☐ Yes (a ach copy)
☐ Pending (p o ide expec ed app o al da e)
☐ No

38
 Will he p ojec in ol e p ocessing o special ca ego y da a?
☐ Yes (explain sa egua ds)
☐ No
 Da a p o ec ion o ice (DPO) o legal con ac a you ins i u ion:
Name: __________________________
Email: __________________________
5. Secu i y and con iden iali y measu es
Please desc ibe how you will ensu e secu e handling o he da a:
Secu e s o age loca ion(s): ________________________
Enc yp ion / access con ol: ________________________
Responsible s a / eam membe s: ________________________
6. Access modali y eques ed
☐ Con olled download (a e DAC app o al + DUA signed)
☐ Secu e on-si e access a Uni e sidad Pon i icia Comillas
☐ Secu e emo e en i onmen (i p o ided by PATH2EU)
7. Decla a ions
By signing his o m, I decla e ha :
 I will use he da a only o he pu poses desc ibed abo e.
 I will no a emp o e-iden i y pa icipan s.
 I will no sha e he da a wi h unau ho ised pa ies.
 I will comply wi h GDPR, na ional da a laws, and he PATH2EU Da a Use Ag eemen .
Applican name: _______________________________
Signa u e: ______________________________________
Da e: ____ / ____ / ______
8. DAC decision ( o be comple ed by PATH2EU)
☐ App o ed
☐ Condi ionally app o ed (speci y condi ions): _________________________
☐ Rejec ed ( eason): _________________________
Re iewe name: _________________________
Role: _________________________
Da e: ____ / ____ / ______
Signa u e: _________________________
39
Annex 6. Da a B each No i ica ion Fo m
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da a B each No i ica ion
Ve sion: 1.0 – 06/10/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal
1. Inciden de ails
Da e & ime o b each de ec ion: _____________________________________________
Loca ion/sys em a ec ed: ____________________________________________________
Repo ed by (name, ole): ____________________________________________________
Con ac de ails: ________________________________________________________________
2. Desc ip ion o he b each
 Na u e o b each ( ick all ha apply):
☐ Loss o de ice (lap op, ex e nal d i e)
☐ Acciden al dele ion o al e a ion o da a
☐ Unau ho ised access (hacking, phishing, passwo d leak)
☐ Physical he o documen s/media
☐ O he (speci y): __________________________
 Desc ip ion o inciden (wha happened, how de ec ed):
3. Ca ego ies and olume o da a a ec ed
 Type(s) o da a:
☐ Pe sonal iden i ie s (names, con ac de ails)
☐ Sensi i e da a (mig a ion his o y, heal h, eligion, e c.)
☐ Audio/ ideo eco dings
☐ Anonymised ansc ip s
☐ Adminis a i e/p ojec da a
☐ O he : __________________________
 App oxima e numbe o eco ds/da a subjec s a ec ed: __________________________
4. Impac assessmen
 Po en ial consequences o da a subjec s ( ick all ha apply):
☐ Risk o iden i ica ion
☐ Risk o disc imina ion o s igma
40
☐ Psychological ha m
☐ Loss o con iden iali y
☐ Financial loss
☐ O he : __________________________
 Risk le el (ini ial assessmen ):
☐ Low ☐ Medium ☐ High
5. Immedia e con ainmen measu es
 Ac ions aken o s op o limi he b each:
 Da e & ime con ainmen comple ed: __________________________
6. No i ica ions
 Da a P o ec ion O ice (DPO) in o med? ☐ Yes ☐ No
 Supe iso y Au ho i y in o med? ☐ Yes ☐ No
o I yes: Da e/ ime o no i ica ion: __________________________
o Re e ence numbe (i issued): __________________________
 Da a subjec s in o med? ☐ Yes ☐ No
o I yes: Me hod o no i ica ion (email, phone, le e , in-pe son):
__________________________
o Da e/ ime o no i ica ion: __________________________
7. Co ec i e ac ions & lessons lea ned
 Measu es aken o p e en ecu ence ( echnical/o ganisa ional):
 T aining o p ocedu al changes equi ed: __________________________
8. Sign-o
Comple ed by (name, ole): __________________________
Signa u e: __________________________
Da e: ____ / ____ / ______
Re iewed by DPO: __________________________
Signa u e: __________________________
Da e: ____ / ____ / ______
41
Annex 7. Adul In o med Consen Fo m
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Adul In o med Consen
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Public
1. Pu pose o he Resea ch
You a e in i ed o pa icipa e in he PATH2EU p ojec , which in es iga es he ajec o ies,
ecep ion con ex s, and pa hways o social inclusion o unaccompanied mino s in Spain, I aly,
and Belgium. The aim is o p oduce knowledge ha suppo s e idence-based policy, s eng hens
p o ec ion sys ems, and ampli ies he oices o young mig an s.
2. Wha Pa icipa ion In ol es
I you ag ee o pa icipa e, you may be asked o:
 Take pa in an indi idual in e iew (audio- eco ded, app ox. 60–90 minu es).
 Con ibu e o wo kshops wi h o he p o essionals and/o you h.
 P o ide access o non-con iden ial policy o adminis a i e documen s o analysis.
 Pa icipa e in dissemina ion ac i i ies (i you wish).
3. Risks and Sa egua ds
Minimal isks: Some ques ions may in ol e sensi i e opics (mig a ion, amily, in eg a ion).
You may e use o answe any ques ion and s op he in e iew a any ime.
Con iden iali y: All iden i ying de ails will be emo ed om ansc ip s and epo s. Audio
iles will be pseudonymised and s o ed secu ely.
Sa egua ds: I any issue o child p o ec ion o well-being a ises, esea che s will ollow
ins i u ional sa egua ding p o ocols and e e he ma e o app op ia e se ices.
4. Bene i s
 Con ibu ion o imp o ing child p o ec ion sys ems and in eg a ion policies.
 Oppo uni y o sha e you p o essional pe spec i e and expe iences.
 Pa icipa ion in shaping policy ecommenda ions and aining ma e ials.
5. Volun a y Pa icipa ion and Wi hd awal
You pa icipa ion is comple ely olun a y. You may wi hd aw a any ime wi hou gi ing a
eason. I you wi hd aw, you da a will be dele ed unless you explici ly au ho ise i s con inued
use.
6. Da a P o ec ion and P i acy (GDPR Compliance)
Da a con olle : Uni e sidad Pon i icia Comillas (Mad id, Spain).
Legal basis o p ocessing: A icle 6(1)(a) GDPR – explici in o med consen .
Da a collec ed: audio/ ideo eco dings, ansc ip s, no es, p o essional documen s (non-
con iden ial).
48
Rele an da a p o ec ion in o ma ion:
 Da a con olle : Uni e sidad Pon i icia Comillas (Mad id, Spain).
 Legal basis o p ocessing: A icle 6(1)(a) GDPR – explici in o med consen .
 Da a collec ed: audio/ ideo eco dings, ansc ip s, no es, p o essional documen s (non-
con iden ial).
 S o age: enc yp ed ins i u ional se e s (OneD i e/Sha ePoin ). Tempo a y local copies
only on enc yp ed de ices.
 Re en ion: aw audio/ ideo dele ed wi hin 6 mon hs a e ansc ip ion; anonymised
ansc ip s and me ada a p ese ed o a leas 10 yea s in us ed eposi o ies.
 Access: only he esea ch eam, Da a P o ec ion O ice , and au ho ised audi o s.
 T ans e s: no da a will be ans e ed ou side he EU/EEA wi hou GDPR-complian
sa egua ds.
 You igh s: access, ec i ica ion, e asu e, es ic ion o p ocessing, wi hd awal o consen ,
( o his pu pose, please con ac us in [email p o ec ed]) and lodging a complain
wi h you na ional Da a P o ec ion Au ho i y.
7. Consen choices (please ick)
☐ I ag ee o ake pa as a co-in es iga o in his p ojec .
☐ I ag ee o audio eco ding du ing mee ings (i applicable).
☐ I ag ee o ideo eco ding du ing mee ings (i applicable).
☐ I ag ee ha my anonymised ideas and con ibu ions may be used in epo s/a icles.
☐ I would like my name o appea as a con ibu o o co-au ho i app op ia e.
☐ I p e e o emain anonymous in all p ojec ou pu s.
8. Signa u es
Young pe son’s name: ________________________
Signa u e: ________________________ Da e: ____ / ____ / ______
Resea che ’s name: ________________________
Signa u e: ________________________ Da e: ____ / ____ / ______

49
Annex 11. Gua dian / Legal Rep esen a i e Pa icipan Consen Fo m
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Gua dian / Legal Rep esen a i e Pa icipan Consen Fo m
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Public
1. Pu pose o he S udy
The PATH2EU p ojec aims o unde s and he expe iences o unaccompanied mino s in Eu ope,
ocusing on hei jou neys, ecep ion condi ions, and pa hways o social inclusion. The s udy will
ga he in e iews, g oup discussions, and c ea i e ac i i ies (e.g., pho o oice) o suppo be e
child p o ec ion sys ems and policy ecommenda ions.
2. Why we need you consen
As he legal gua dian o au ho ised ep esen a i e, you pe mission is equi ed o he child
o ake pa in his esea ch. In addi ion o you consen , he child will also be asked o hei
own assen . Bo h mus ag ee o pa icipa ion o p oceed.
3. Wha pa icipa ion in ol es
 In e iews o g oup discussions: app ox. 45–90 minu es.
 Op ional c ea i e ac i i ies such as d awings o pho os (child decides).
 Audio o ideo eco dings (only wi h pe mission).
 No paymen is o e ed, bu e eshmen s may be p o ided du ing ac i i ies.
4. Risks and sa egua ds
 Talking abou mig a ion and pe sonal expe iences may some imes be upse ing.
Pa icipa ion is olun a y, and he child may s op a any ime.
 All esea che s a e ained in child sa egua ding p o ocols. I any conce n a ises abou
he child’s well-being, app op ia e se ices will be in o med ollowing legal equi emen s.
5. Bene i s
 Oppo uni y o he child o sha e hei s o y and ha e hei oice hea d.
 Con ibu ion o imp o ing se ices and policies o unaccompanied mino s.
6. Righ s o he child
 Pa icipa ion is olun a y.
 The child may s op a any ime wi hou consequences.
 Da a can be dele ed upon eques unless anonymised and al eady used in publica ions.
7. Da a p o ec ion and GDPR
Da a con olle : Uni e sidad Pon i icia Comillas.
Legal basis: A icle 6(1)(a) GDPR – explici consen ; A icle 9(2)(a) o special ca ego ies.
Da a collec ed: audio/ ideo, ansc ip s, c ea i e ma e ials, demog aphic de ails.
50
S o age: secu e enc yp ed se e s (OneD i e/Sha ePoin ); empo a y enc yp ed de ices
only i necessa y.
Re en ion: aw audio/ ideo dele ed wi hin 6 mon hs o ansc ip ion; anonymised da a
s o ed o minimum 10 yea s in us ed eposi o ies.
Access: only he PATH2EU esea ch eam, DPO, and au ho ised audi o s.
T ans e s: no da a ou side EU/EEA unless GDPR adequacy o S anda d Con ac ual Clauses
apply.
Righ s: access, ec i ica ion, e asu e, wi hd awal o consen , es ic ion, objec ion, complain
o a supe iso y au ho i y.
8. Checklis o esea che ( o be comple ed be o e signa u e)
☐ Legal gua dian o appoin ed ep esen a i e has p o ided o icial p oo (ID o appoin men
le e ).
☐ P i acy No ice was explained and handed o e in a language unde s ood by he gua dian.
☐ Mino ’s assen o m has also been explained and p o ided.
9. Consen op ions (please ick)
☐ I consen o he child unde my gua dianship o pa icipa e in he PATH2EU p ojec .
☐ I consen o audio eco ding o he child’s pa icipa ion.
☐ I consen o ideo eco ding o he child’s pa icipa ion.
☐ I consen o he use o anonymised quo a ions in epo s/publica ions.
☐ I consen o anonymised da a being s o ed in secu e esea ch eposi o ies.
☐ I unde s and ha he child can wi hd aw a any ime wi hou consequences.
10. Signa u es
Child’s name: _______________________________________
Gua dian’s name: ___________________________________
Signa u e: ________________________ Da e: ____ / ____ / ______
Resea che ’s name: _________________________________
Signa u e: ________________________ Da e: ____ / ____ / ______
51
Annex 12. Gua dian / Legal Rep esen a i e Consen Fo m o Co-In es iga o Role
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Gua dian / Legal Rep esen a i e Consen Fo m o Co-In es iga o Role
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Public
1. Pu pose o he s udy
This p ojec seeks o unde s and he expe iences o unaccompanied mino s in Eu ope. In his
speci ic case, he child unde you gua dianship is in i ed o join no only as a pa icipan , bu
also as a you h co-in es iga o , helping in he design and analysis o he s udy.
2. Wha pa icipa ion in ol es
I bo h you and he child ag ee, hey may:
 Con ibu e ideas o in e iews, g oup ac i i ies, o analysis.
 Join wo kshops o mee ings wi h he esea ch eam.
 Decide whe he o be named as con ibu o o co-au ho in ou pu s.
 Wi hd aw a any momen wi hou nega i e consequences.
3. Risks and sa egua ds
 Some discussions may in ol e sensi i e issues. The child may s op a any ime.
 All ac i i ies will ollow s ic child sa egua ding p o ocols.
 Resea che s will ensu e he child’s con ibu ions a e olun a y, sa e, and espec ed.
4. Bene i s
 Empowe men h ough pa icipa ion as co- esea che .
 Lea ning skills and con ibu ing o policy and esea ch ou comes.
 Possibili y o being ecognised in p ojec ou pu s.
5. Da a p o ec ion and GDPR
Da a con olle : Uni e sidad Pon i icia Comillas.
Legal basis: A icle 6(1)(a) GDPR (explici consen ), A icle 9(2)(a) o sensi i e da a.
Da a collec ed: audio/ ideo, no es, c ea i e o analy ical con ibu ions.
S o age: enc yp ed se e s; empo a y enc yp ed de ices only i needed.
Re en ion: aw iles dele ed wi hin 6 mon hs; anonymised da a s o ed up o 10 yea s.
Access: only he PATH2EU eam, DPO, and au ho ised audi o s.
T ans e s: no da a ou side EU/EEA unless wi h GDPR adequacy sa egua ds.
Righ s: access, ec i ica ion, e asu e, wi hd awal o consen , complain o DPA. Please con ac
[email p o ec ed]
6. Consen op ions (please ick)
☐ I consen o he child unde my gua dianship o ake pa as a co-in es iga o .
52
☐ I consen o audio eco ding o hei pa icipa ion.
☐ I consen o ideo eco ding o hei pa icipa ion.
☐ I consen o anonymised con ibu ions being included in epo s/publica ions.
☐ I consen o he child being named as con ibu o o co-au ho i hey wish.
☐ I unde s and he child can wi hd aw a any ime wi hou consequences.
7. Signa u es
Child’s name: __________________________________
Gua dian’s name: _______________________________
Signa u e: ________________________ Da e: ____ / ____ / ______
Resea che ’s name: ______________________________
Signa u e: ________________________ Da e: ____ / ____ / ______
53
Annex 13. P i acy No ice (Plain Language)
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: P i acy No ice (Plain Language)
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Public
Who we a e
We a e esea che s om Uni e sidad Pon i icia Comillas (Spain), wi h pa ne s in I aly and
Belgium. Ou p ojec s udies he expe iences o unaccompanied mig an child en and
adolescen s o imp o e p o ec ion, se ices, and policies.
Wha in o ma ion we collec
Depending on he ac i i y, we may collec :
 In e iews o g oup discussions (audio o ideo, i you ag ee).
 W i en no es o obse a ions by esea che s.
 D awings, pho os, o c ea i e wo k (i he child wan s o sha e).
 Basic pe sonal in o ma ion (age, gende , coun y o o igin).
 Sensi i e in o ma ion ( o example, heal h, eligion, o amily si ua ion) may appea in
you answe s. We will ea his wi h ex a p o ec ion.
Why we collec his da a
 To unde s and he pa hways and challenges o unaccompanied mig an child en and
adolescen s in Eu ope.
 To suppo be e laws, se ices, and p o ec ion p ac ices.
 To sha e indings in scien i ic a icles, epo s o he Eu opean Commission, policy
b ie s, and aining ma e ials.
Legal basis o using you da a
Consen (A icle 6(1)(a) GDPR): You ag ee o ake pa .
Special ca ego y da a (A icle 9 GDPR): We only use sensi i e in o ma ion i you gi e
explici pe mission.
Fo mino s, bo h gua dian consen and child assen a e equi ed.
How we p o ec you da a
 We eplace names wi h codes (pseudonymisa ion).
 Pe sonal de ails and codes a e s o ed sepa a ely in enc yp ed iles.
 Only he PATH2EU eam can access he iden i iable da a.
 Da a is s o ed in secu e ins i u ional se e s (OneD i e/Sha ePoin ), wi h backups.
 Raw audio/ ideo is dele ed wi hin 6 mon hs o ansc ip ion.
 Anonymised ansc ip s and no es a e p ese ed o a leas 10 yea s in us ed
eposi o ies.

54
Wha will ne e happen wi h you da a
 Da a will ne e be sold o used o comme cial pu poses.
 Da a will no be sha ed wi h immig a ion au ho i ies o any se ice ha could ha m
pa icipan s.
 No decisions abou you legal s a us, bene i s, o se ices will be made based on his
esea ch.
You igh s
You may a any ime:
 See he da a we ha e abou you.
 Ask us o co ec mis akes.
 Ask us o dele e you da a (unless al eady anonymised and used).
 Wi hd aw you consen .
 Complain o you na ional Da a P o ec ion Au ho i y i you hink you igh s a e no
espec ed.
Con ac s
 P incipal In es iga o : Juan Edua do O iz López – j[email p o ec ed]u
 Da a P o ec ion O ice: [email protected]
 Supe iso y Au ho i y (Spain): Agencia Española de P o ección de Da os (AEPD) –
h ps://www.aepd.es
✅ This no ice is o you o keep. I explains how you da a is used and p o ec ed.
55
Annex 14 – Sa egua ding / Re e al P o ocol
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Sa egua ding / Re e al P o ocol
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal
In oduc ion
The PATH2EU p ojec in ol es di ec engagemen wi h unaccompanied mino s (UAMs), a g oup
conside ed highly ulne able unde bo h in e na ional child igh s amewo ks and Eu opean
da a p o ec ion law. To ensu e hei sa e y and well-being, his p o ocol se s ou he p ocedu es
o iden i ying, esponding o, and documen ing any sa egua ding conce n ha a ises du ing
esea ch ac i i ies.
The p o ocol applies o all p ojec s a , in e ns, and ex e nal collabo a o s (e.g., ansc ip ion
endo s). I is designed o comply wi h:
 UN Con en ion on he Righ s o he Child (CRC, 1989)
 EU Cha e o Fundamen al Righ s (2000)
 Gene al Da a P o ec ion Regula ion (GDPR, 2016/679)
 Na ional child p o ec ion laws in Spain, I aly, and Belgium
 Ins i u ional sa egua ding policies a Uni e sidad Pon i icia Comillas and pa ne
o ganisa ions
Key P inciples
 Bes in e es s o he child (CRC A . 3) guide all decisions.
 Do no ha m: pa icipa ion mus ne e wo sen he child’s si ua ion.
 Con iden iali y wi h limi s: in o ma ion is kep p i a e excep whe e disclosu e is
needed o p o ec he child om ha m.
 Timely e e al: esea che s a e no social wo ke s; hey mus pass conce ns o
compe en child p o ec ion au ho i ies wi hou delay.
S ep-by-S ep Sa egua ding P ocedu e
S age
Ac ion
Responsible
Documen a ion
1.
Iden i ica ion
Resea che no ices o hea s some hing
sugges ing he child may be a isk
(abuse, exploi a ion, a icking, men al
heal h c isis, immedia e dange ).
PI
Fieldno es (coded,
ne e names)
2. Immedia e
esponse
Ensu e he child is sa e in he momen
(e.g., s op in e iew, p o ide calm
suppo , ne e p ess o de ails). I
u gen isk (e.g., iolence, sel -ha m),
PI
Inciden no e
( ime, place,
summa y)
56
con ac eme gency se ices immedia ely.
3. In e nal
epo ing
Wi hin 24h, esea che in o ms he
P incipal In es iga o (PI) and he
Ins i u ional Sa egua ding
O ice /DPO.
PI → DPO
Inciden Repo
Fo m
4. Assessmen
& decision
PI and DPO e iew he conce n. I alid,
hey no i y he local Child P o ec ion
Au ho i y / NGO pa ne in he coun y
(Spain, I aly, Belgium).
PI + DPO
Decision log
5. Re e al
Conce n is o mally e e ed o he
compe en au ho i y (e.g., municipal
child p o ec ion se ice, NGO case
manage ). I in Belgium, may in ol e
You h Aid O ice; i in Spain, egional
child p o ec ion au ho i y; i in I aly,
appoin ed gua dian and social se ices.
PI / Pa ne
NGO
Re e al o m,
copy o
no i ica ion
6. Follow-up
Resea che does no in es iga e u he
bu ensu es ha he e e al was
ecei ed. Any u he con ac wi h child
is only o esea ch pu poses i sa e and
au ho ised.
PI +
Sa egua ding
O ice
Follow-up no e
7. Closu e
Once e e al is accep ed and logged, he
sa egua ding case is conside ed closed
o esea ch pu poses. Documen a ion
s o ed secu ely (sepa a e om esea ch
da a).
DPO
Sa egua ding log
Eme gency Con ac s ( o be adap ed pe si e)
Spain (Mad id): SAMUR Social / Di ección Gene al de la In ancia, Comunidad de Mad id
I aly (Rome): T ibunale pe i Mino enni, local social se ices, gua dian ne wo ks
Belgium (B ussels): You h Aid O ice (Aide à la Jeunesse / Jeugdhulp), Mino -Ndako NGO
Documen a ion Tools (Annexed sepa a ely)
Inciden Repo Fo m ( o be illed by esea che immedia ely a e e en )
Re e al Fo m (used by PI/DPO when no i ying au ho i ies)
Sa egua ding Log (mas e eco d kep by DPO, sepa a e om esea ch da a)
Closing S a emen
This p o ocol ensu es ha PATH2EU ul ils i s e hical and legal obliga ions owa ds child en
while main aining he in eg i y o he esea ch. Resea che s a e no expec ed o sol e child
p o ec ion cases; hei du y is o ecognise isk, espond sa ely, and e e app op ia ely.
57
Annex 14a – Inciden Repo Fo m
Resea che comple ing o m: ___________________________
Da e o epo : ____ / ____ / ______
Loca ion o inciden : ___________________________
1. Basic in o ma ion
 Child’s code (no name): ___________________________
 Resea ch ac i i y (in e iew, wo kshop, pho o oice, li ing lab): ___________________________
 Da e and ime o inciden : ___________________________
2. Desc ip ion o conce n
Please desc ibe wha happened o wha was disclosed. Use he child’s own wo ds whe e
possible.
3. Immedia e esponse
 Wha did you do a he ime? (s opped ac i i y, ensu ed sa e y, com o ed child, e c.)
4. Nex s eps aken
 Who was in o med (PI, DPO, NGO s a )?
 Time and me hod o no i ica ion.
Signa u e o esea che : ________________________
Da e: ____ / ____ / ______
64
Annex 18. Enc yp ion & S o age P o ocol
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Enc yp ion & S o age P o ocol
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
1. Pu pose
This p o ocol desc ibes he echnical and o ganisa ional measu es used in PATH2EU o secu e
s o age, enc yp ion, and ans e o sensi i e esea ch da a, in compliance wi h GDPR, na ional
laws, and ins i u ional IT policies.
2. S o age loca ions
 P ima y s o age:
o Enc yp ed ins i u ional se e s (OneD i e/Sha ePoin – Uni e sidad Pon i icia
Comillas).
o Au oma ic ins i u ional backups wi h edundancy in EU-based da acen es.
 Local s o age ( empo a y only):
o Passwo d-p o ec ed lap ops wi h ull-disk enc yp ion (Bi Locke / FileVaul ).
o App o ed enc yp ed ex e nal d i es (AES-256) only o ieldwo k o ans e .
 Pa ne ins i u ions (I aly & Belgium):
o Equi alen secu e ins i u ional se e s wi h EU-only backups.
o No hi d-pa y uncon olled s o age pe mi ed.
3. Enc yp ion s anda ds
Da a a es : AES-256 enc yp ion o ins i u ional se e s, ex e nal d i es, and local de ices.
Da a in ansi : Secu e ans e p o ocols only:
o SFTP, HTTPS, o ins i u ionally app o ed VPN.
o Passwo d-p o ec ed links wi h expi y da es (no open email a achmen s).
Keys and passwo ds:
o S ong passwo ds (12+ cha ac e s, mixed ypes).
o Two-Fac o Au hen ica ion (2FA) equi ed o ins i u ional accoun s.
o Keys s o ed sepa a ely om enc yp ed iles.
4. Access con ol
 Access es ic ed o au ho ised p ojec membe s.
 Role-based pe missions applied (PI, Da a Manage , Resea ch Assis an s).
 Audi logs main ained o all access e en s (see Access Log Templa e).
 DAC app o al equi ed o any ex e nal access.
5. T ans e ules
 Fieldwo k da a uploaded wi hin 48 hou s o ins i u ional se e .

65
 Raw media (audio/ ideo) dele ed om local de ices once upload con i med.
 T ansc ip ion endo s mus ans e iles ia SFTP o ins i u ional cloud, ne e pe sonal
accoun s.
6. Re en ion and disposal
 Raw iden i iable iles (audio, ideo) dele ed wi hin 6 mon hs a e ansc ip ion.
 Anonymised da ase s s o ed o a leas 10 yea s in us ed eposi o ies (Zenodo).
 Secu e dele ion so wa e (e.g., DoD 5220.22-M me hod o ins i u ional equi alen ) used
o disposal.
7. Responsibili ies
 PI: o e all esponsibili y o da a secu i y compliance.
 Da a Manage : day- o-day moni o ing o enc yp ion, backups, and secu e ans e .
 DPO: o e sigh o GDPR compliance and inciden esponse.
 IT se ices: main ain ins i u ional secu i y in as uc u e and inciden esponse
mechanisms.
8. Inciden esponse
In case o suspec ed b each (loss o de ice, unau ho ised access, ans e e o ):
 Immedia ely epo o PI and DPO.
 Con ain inciden ( e oke access, ese passwo ds, suspend accoun s).
 Log e en in B each No i ica ion Templa e wi hin 24h.
 No i y supe iso y au ho i y wi hin 72h i isk o da a subjec s.
66
Annex 19. Da ase README Templa e
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da ase README
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Public
1. Da ase O e iew
 Da ase i le:
 Desc ip ion: (B ie explana ion o he da ase : wha i con ains, pu pose, con ex o
collec ion)
 Associa ed deli e ables: (e.g., D2.1, D3.2, WP e e ences)
 Time ame o da a collec ion: (Mon h/Yea – Mon h/Yea )
 Geog aphical co e age: (Spain, I aly, Belgium – speci y egion i ele an )
2. Da a S uc u e
 File o ma s: (e.g., .cs , .xlsx, .docx, .mp4, .pd )
 File o ganisa ion: ( olde s by coun y, ac i i y ype, anonymisa ion le el, e c.)
 Numbe o eco ds/ iles: (app oxima e coun )
 Me ada a s anda ds used: (e.g., Dublin Co e, CESSDA con olled ocabula ies)
3. Me hodology & Sou ces
 Collec ion me hods: (in e iews, wo kshops, e hnog aphic no es, policy documen
analysis, e c.)
 Ta ge popula ion: (Unaccompanied mino s, gua dians, p o essionals, policymake s)
 Ins umen s used: (in e iew guides, ocus g oup p omp s, c ea i e ac i i ies,
obse a ion shee s)
 E hical app o al: (Re e ence o ins i u ional e hics clea ance and in o med
consen /assen p ocess)
4. Da a P ocessing
 Anonymiza ion me hod: (pseudonymiza ion, edac ion o iden i ie s, agg ega ion o
sensi i e de ails)
 T ansc ip ion p o ocol: (p o essional se ices, alida ion, emo al o iden i ie s)
 Quali y checks: (double e iew, esea che alida ion, pilo coding)
 Ve sion con ol: (see Ve sion Con ol & Changelog)
5. Access & Licensing
 Access le el: (Open, Res ic ed, o Closed – jus i y i es ic ed)
 Emba go pe iod (i any): (e.g., 12 mon hs a e p ojec end)
 License: (CC-BY 4.0 o open da a; speci y o he wise i es ic ions apply)
 Reposi o y: (Zenodo, ins i u ional a chi e)
 DOI / Pe sis en iden i ie : ( o be assigned upon deposi )
67
6. Da a P o ec ion & Sa egua ds
 Legal basis: A icle 6(1)(a) GDPR (explici consen ); A icle 9(2)(a) (sensi i e da a).
 Sa egua ds applied:
o Enc yp ion o iles a es and in ansi (AES-256, SFTP, ins i u ional cloud).
o Sepa a ion o consen o ms and pe sonal da a om anonymised da ase s.
o Res ic ed access based on ole (PI, Da a Manage , app o ed esea che s).
 Re en ion:
o Raw da a dele ed a e ansc ip ion (max. 6 mon hs).
o Anonymised da ase s s o ed minimum 10 yea s.
7. Ci a ion & Acknowledgemen
Please ci e his da ase as:
O iz-López, J.E., Da ase on unaccompanied mino s’ pa hways o social inclusion in Spain, I aly,
and Belgium. Uni e sidad Pon i icia Comillas. Zenodo. DOI: [inse DOI]
Acknowledgemen : This da ase was p oduced unde he Ho izon Eu ope Ma ie Skłodowska-
Cu ie Ac ions Pos doc o al Fellowship, g an ag eemen 101206931.
8. Con ac
 P incipal In es iga o : Juan Edua do O iz – [email p o ec ed]
 Da a P o ec ion O ice (Comillas): [email protected]
68
Annex 20. Da aCi e Me ada a Schema Templa e
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da aCi e Me ada a Schema
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: Public
1. Iden i ie
 Manda o y: DOI (assigned au oma ically by Zenodo upon submission).
 Example: 10.5281/zenodo.1234567
2. C ea o s
Name: O iz-López, Juan Edua do
A ilia ion: Ins i u o Uni e si a io de Es udios sob e Mig acioness (IUEM), Uni e sidad
Pon i icia Comillas, Mad id, Spain.
O cid: h ps://o cid.o g/0000-0002-8756-7012
3. Ti le
 Clea , desc ip i e da ase i le.
 Example:
Da ase on unaccompanied mino s’ pa hways o social inclusion in Spain, I aly, and Belgium
(PATH2EU)
4. Publishe
 Uni e sidad Pon i icia Comillas
5. Publica ion Yea
 Yea when he da ase is made public.
 Example: 2027
6. Resou ce Type
 Gene al: Da ase
 Speci ic: Quali a i e da a / anonymised in e iew ansc ip s / codebook
Resou ce Type:
Resou ce Type Gene al: Da ase
Resou ce Type: Quali a i e in e iew ansc ip s and codebook
7. Subjec s
 Keywo ds (3–5 minimum).
 Example:
o Unaccompanied mino s
o Mig a ion
o Child p o ec ion
69
o Social inclusion
o Eu ope (Spain, I aly, Belgium)
8. Con ibu o s
o Da a P o ec ion O ice
o [Name] – T ansc ip ion endo ( ole anonymised in me ada a)
9. Da es
 Rele an da ase da es:
o Collec ed: 2026
o C ea ed: 2027-01-15
o Published: 2027-12-01
10. Language
 Languages o ansc ip s o da a.
 Example: es, i , , a , a y, bm, , i
11. Al e na e Iden i ie s
 Op ional: in e nal p ojec codes.
 Example: G an Ag eemen Numbe : 101206931 (MSCA PF)
12. Rela ed Iden i ie s
 Links o ela ed wo ks o DOIs.
 Example:
o IsSupplemen To: 10.5281/zenodo.9876543 (Codebook)
o IsRe e encedBy: DOI o ela ed jou nal a icle
13. Sizes
 App oxima e da ase size.
 Example: 250 anonymised in e iew ansc ip s (~1GB)
14. Fo ma s
 File o ma s included.
 Example:
o .docx ( ansc ip s)
o .pd (policy b ie s)
o .cs (me ada a ables)
15. Righ s
 This da ase is licensed unde C ea i e Commons A ibu ion 4.0 In e na ional (CC BY 4.0).
16. Desc ip ion
 Na a i e da ase summa y.
 Example:
This da ase con ains anonymised quali a i e in e iew ansc ip s, codebooks, and ela ed
documen a ion collec ed wi hin he PATH2EU p ojec (Ho izon Eu ope MSCA PF 101206931).
Da a was ga he ed be ween 2026–2027 in Spain, I aly, and Belgium, ocusing on unaccompanied

70
mino s’ pa hways o social inclusion. Sensi i e in o ma ion has been anonymised ollowing
GDPR and ins i u ional p o ocols.
17. Funding Re e ence
o Funde : Eu opean Commission – Ho izon Eu ope
o G an Numbe : 101206931
o Funding P og am: MSCA Pos doc o al Fellowships (PF)
71
Annex 21. Codebook Templa e
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Codebook Templa e
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
Code
De ini ion
Inclusion
C i e ia
Exclusion
C i e ia
Example
(Anonymised)
Sou ce
Sensi i i y
No es /
Language
Ve sion
Code (s)
LEG_SUPPORT
Legal assis ance
o
ep esen a ion
p o ided o
UAMs
Men ions o
lawye s,
NGOs, o
gua dians
helping in
legal cases
Gene al
men ions o
"suppo "
wi hou legal
ocus
“The lawye
explained my
asylum p ocess.”
Deduc i e
(policy/legal
amewo k)
Medium
Spanish,
I alian
1.0
(2025-
09-15)
O iz, J.E.
SCHOOL_INT
Expe iences
ela ed o school
in eg a ion
Re e ences o
classes,
eache s,
classma es,
language
lea ning
Men ions o
in o mal
lea ning
ou side
school
“A school, I was
pu in a welcome
class.”
Induc i e
(in e iew)
Low
F ench
1.0
O iz, J.E.
TRAUMA
Re e ences o
auma ic e en s
be o e/du ing
mig a ion
Violence, loss
o amily,
de en ion,
dange ous
jou neys
Gene al
s ess
un ela ed o
mig a ion
(e.g. school
exams)
“I saw people
d own on he
boa .”
Induc i e
(in e iew)
High
A abic
(Mo occan)
1.0
O iz, J.E.
FUTURE_ASP
Aspi a ions and
expec a ions o
u u e li e
Men ions o
ca ee goals,
educa ion,
d eams
Immedia e
needs ( ood,
housing)
“I wan o s udy
o be a doc o .”
Induc i e
Low
Bamba a
1.0
O iz, J.E.
72
Annex 22. Da ase P o enance Shee – Templa e
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: Da ase P o enance Shee
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
1. Da ase Iden i ica ion
Da ase i le: [e.g., Spain – In e iews wi h UAMs – 2025]
Da ase ID/code: [unique alphanume ic code, e.g., ES_UAM_INT_2025_V1]
Wo k Package (WP): [e.g., WP3 – Fieldwo k]
Type o da a: [In e iew ansc ip s / Policy co pus / Wo kshop no es]
2. Collec ion De ails
Collec ion da e(s): [DD/MM/YYYY – DD/MM/YYYY]
Collec ion si e(s): [Mad id, Rome, B ussels, e c.]
Ins i u ion(s) in ol ed: [SAMUR Social, Associazione Vi us I alia, Mino -Ndako, e c.]
Da a collec o (s): [Name / ole]
Ins umen (s): [In e iew guide, wo kshop p o ocol, obse a ion g id]
Language(s): [Spanish, I alian, F ench, A abic (Mo occan), Bamba a, e c.]
3. P ocessing & T ans o ma ions
T ansc ip ion endo : [Name – unde DPA]
T ansla ion applied: [Yes/No; in o which language]
Anonymiza ion ac ions: [Di ec iden i ie s emo ed, pseudonyms applied, sensi i e con ex
gene alised]
File o ma s: [TXT/UTF-8, CSV, PDF/A, A las. i p ojec ]
Ve sioning applied: [Da ase e sion #, changelog e e ence]
4. Quali y Assu ance
Accu acy checks: [10% ansc ip sample s. audio]
Re iewe (s): [Name / ole]
Co ec ions logged: [Yes/No – loca ion o co ec ion log]
5. Da a Sensi i i y & Access
Risk classi ica ion: [Low / Medium / High]
Res ic ions: [Open access / Res ic ed (DAC app o al) / No sha eable]
Access condi ions: [DUA equi ed, on-si e only, secu e i ual en i onmen ]
6. Cus odianship & A chi ing
Cus odian: [Name, PI o da a manage ]
S o age loca ion: [Comillas ins i u ional OneD i e, enc yp ed local d i e]
A chi al eposi o y: [Zenodo, ins i u ional a chi e]
Re en ion pe iod: [10 yea s minimum]
73
7. Documen a ion Links
Consen /assen o m IDs: [e.g., Annex 3, Annex 4, Annex 5]
DPIA e e ence: [DPIA 1.2 – 2025]
ROPA e e ence: [ROPA en y code]
Anonymiza ion log: [File pa h o e e ence code]
Ve sion con ol changelog: [Re e ence o doc]
E hical and Legal No e: This shee mus be s o ed in a secu e eposi o y, sepa a e om he
da ase i sel , and upda ed e e y ime he da ase changes s a us. I is pa o he aceabili y
equi ed unde GDPR A icle 5(2) (accoun abili y p inciple) and by MSCA equi emen s.
80
Annex 27. P o ocol o Non-Pa icipan Obse a ion
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: P o ocol o Non-Pa icipan Obse a ion
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
1. Pu pose o he p o ocol
The pu pose o his p o ocol is o egula e he use o non-pa icipan obse a ion as a da a
collec ion me hod wi hin PATH2EU. Obse a ion is used o be e unde s and he e e yday
con ex s, in e ac ions, and ins i u ional p ac ices ha shape he social inclusion o
unaccompanied child en and adolescen s in Spain, I aly, and Belgium.
2. Scope and applica ion
 Applied in ecep ion cen es, schools, communi y p og ammes, and public
wo kshops whe e p ojec ac i i ies a e conduc ed.
 The esea che obse es in e ac ions wi hou in e ening o in luencing beha iou s.
 Sepa a e guidance applies depending on whe he he obse ed subjec s a e mino s o
adul s.
3. E hical conside a ions
In o med awa eness: Adul s (s a , gua dians, educa o s) a e in o med abou he
esea che ’s ole as obse e and p o ide w i en consen .
Assen /consen o mino s: Mino s a e no indi idually asked o consen o me e
obse a ion in public/sha ed spaces i i is non-in usi e and anonymised. Howe e , when
obse a ion akes place in semi-p i a e con ex s (class oom, closed g oup ac i i ies),
gua dians’ consen and mino s’ assen a e equi ed.
Con iden iali y: No names o di ec ly iden i iable de ails a e eco ded.
Sa egua ding: I he esea che iden i ies a si ua ion ha indica es isk o ha m o a child,
hey mus ollow he Sa egua ding/Re e al P o ocol (Annex 12).
4. Obse a ion p ocedu e
 P epa a ion:
o No i y he hos ing ins i u ion and ob ain w i en app o al (ins i u ional consen
o m).
o Ensu e DPO alida ion o obse a ion empla es.
 Du ing obse a ion:
o Resea che akes disc ee no es on con ex , in e ac ions, p ac ices.
o No pho os, audio, o ideo a e aken unless explici p io consen has been
ob ained om bo h gua dians and mino s.
 Fo mino s:
o No es mus be w i en in coded o m (no names, only oles o pseudonyms, e.g.
“M1, age 15, male”).
 Fo adul s:

81
o No es may indica e p o essional ole (e.g. “social wo ke ,” “ eache ”) bu no
pe sonal iden i ie s.
5. Da a handling
 No es a e yped in o he ins i u ional enc yp ed empla e wi hin 48 hou s.
 Raw no es (pape ) a e des oyed a e digi isa ion.
 All anonymised obse a ion iles a e s o ed in he secu e OneD i e/Sha ePoin
eposi o y.
 Re en ion: 10 yea s (anonymised).
6. Risks and sa egua ds
 Fo mino s: Minimal isk i anonymi y is espec ed; main isk is unin en ional disclosu e
o sensi i e beha iou . Sa egua d: s ic anonymiza ion and sa egua ding p o ocol.
 Fo adul s: Risk o epu a ional exposu e i c i ical p ac ices a e obse ed. Sa egua d:
anonymiza ion o oles and con ex s.
7. Resea che obliga ions
 Comple e he Sa egua ding checklis a e each session.
 Regis e obse a ion e en in he ROPA (Reco ds o P ocessing Ac i i ies).
8. Obse a ion Templa e (ex ac )
 Da e / Loca ion
 Se ing desc ip ion ( ype o ac i i y, en i onmen )
 Pa icipan s p esen (coded: M1, M2… / A1, A2…)
 Obse ed in e ac ions (summa y, coded)
 Resea che e lec ions (in e p e i e no es)
 Sa egua ding conce ns (Yes/No – i Yes, e e al igge ed)
82
Annex 28. P o ocol o Semi-S uc u ed In e iews
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: P o ocol o Semi-S uc u ed In e iews
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
1. Pu pose and scope
This p o ocol es ablishes he e hical, legal, and me hodological s anda ds o conduc ing semi-
s uc u ed in e iews wi hin PATH2EU. In e iews aim o explo e pe cep ions, expe iences, and
pa hways o social inclusion o unaccompanied child en and adolescen s, as well as he iews
o p o essionals, gua dians, and policymake s in ol ed in hei ecep ion and suppo .
2. Pa icipan s
 Child en and adolescen s (10–17 yea s old): Always wi h gua dian consen + child’s
assen .
 Adul s (p o essionals, gua dians, policymake s): S anda d in o med consen equi ed.
 Special sa egua ds apply o child en, ollowing GDPR, LOPDGDD (Spain), Law 47/2017
(I aly), and Belgian You h P o ec ion Law, depending on si e.
3. E hical and legal conside a ions
Volun a iness: Pa icipa ion is olun a y; e usal has no ad e se e ec s.
Sa egua ding: I child p o ec ion conce ns a ise, e e al p o ocols a e ac i a ed (See Annex
14).
Da a p o ec ion: Pe sonal da a will be pseudonymised; aw audio dele ed wi hin 6 mon hs.
Consen and assen : Mul ilingual o ms ensu e comp ehension; esea che s e i y
unde s anding.
4. In e iew p ocedu e
P epa a ion:
o Re iew consen /assen and con i m signa u es.
o Ensu e p i acy and a sa e se ing.
o P epa e eco ding equipmen (only i consen ed).
Conduc :
o Use in e iew guide (open-ended p omp s on school, daily li e, inclusion).
o Respec pa icipan ’s pace; allow b eaks o wi hd awal.
o A oid p essu ing child en o adolescen s o disclose mig a ion jou neys unless
hey choose o.
Closu e:
o Summa ise key poin s, hank pa icipan , and emind o igh s (wi hd awal,
dele ion).
o O e sa egua ding o e e al in o ma ion i dis ess was obse ed.
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5. Risks and sa egua ds
Emo ional dis ess: Some ques ions may igge di icul memo ies. Resea che s s op
immedia ely and o e e e al in o ma ion.
Con iden iali y isks: Mi iga ed h ough pseudonymiza ion and enc yp ed s o age.
Powe imbalance wi h child en: Add essed ia child- iendly communica ion and co-
c ea ion oppo uni ies.
6. Da a handling
Reco ding: Audio (and ideo i applicable) s o ed in enc yp ed ins i u ional se e s.
T ansc ip ion: Ou sou ced only unde GDPR-complian DPA; ansc ip s pseudonymized.
Re en ion: Anonymised ansc ip s p ese ed 10 yea s; aw iles dele ed a e ansc ip ion.
Access: Res ic ed o PI, au ho ised esea che s, and audi o s.
7. Resea che obliga ions
 Ve i y gua dian and child/adolescen consen be o e in e iew.
 Main ain neu ali y and espec cul u al/linguis ic di e si y.
 Documen de ia ions (e.g., skipped ques ions, ea ly e mina ion).
 Reco d in e iew de ails in he o icial log immedia ely a e comple ion.
8. In e iew Reco d Templa e
Field
En y
In e iew ID
[Unique code – no names]
Da e & Loca ion
[dd/mm/yyyy – si e]
Pa icipan ca ego y
☐ Child (10–13) ☐ Adolescen (14–17) ☐ Gua dian ☐
P o essional ☐ Policymake
Consen /assen con i med
☐ Yes ☐ No (explain)
Language o in e iew
[Speci y]
In e p e e p esen
☐ Yes ☐ No (i yes, p o ide in e p e e code)
Reco ding me hod
☐ Audio ☐ Video ☐ No es only
Du a ion
[Minu es]
Sa egua ding issues aised
☐ None ☐ Yes (desc ibe + e e al ac ion)
No es on pa icipan com o
[E.g., b eaks aken, emo ional esponse]
De ia ion om p o ocol
[I any, explain]
Resea che ini ials
[ ]
84
Annex 29. P o ocol o Pho o oice Ac i i ies
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: P o ocol o Pho o oice Ac i i ies
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
1. Pu pose and scope
This p o ocol go e ns he use o pho o oice as a pa icipa o y me hod wi hin PATH2EU. The
me hod empowe s unaccompanied child en and adolescen s and, whe e ele an ,
p o essionals, o cap u e pho og aphs ha ep esen hei expe iences o social inclusion,
challenges, and aspi a ions. Pho o oice is used bo h as a esea ch ool and as a co-c ea ion
s a egy, ensu ing young people’s oices a e ep esen ed h ough isual means.
2. Pa icipan s
 Child en and adolescen s (10–17 yea s old): Gua dian consen + child/adolescen
assen equi ed.
 Special a en ion o child-cen ed communica ion and ensu ing pa icipan s ully
unde s and he use and po en ial dissemina ion o images.
3. E hical and legal conside a ions
Consen : Explici consen o aking, sha ing, and using pho og aphs (sepa a e op -ins o
exhibi ions, publica ions, o epo s).
P i acy: Faces and iden i iable ea u es o hi d pa ies mus no be cap u ed unless w i en
consen is ob ained. Resea che s will ain pa icipan s in e hical image- aking.
Sa egua ding: Images aising p o ec ion conce ns (e.g., e idence o ha m o neglec ) igge
e e al p o ocols.
Da a p o ec ion: O iginal pho os will be anonymised ( aces blu ed, iden i ie s emo ed)
be o e a chi ing o sha ing.
4. P ocedu e
P epa a ion:
 Explain he objec i es o he ac i i y and pa icipan s’ igh s clea ly, using mul ilingual
consen and assen ma e ials.
 P o ide disposable came as (no pe sonal phones).
 Conduc a b ie pho og aphy aining session (30–45 minu es) co e ing:
o Basic echnical skills: aming, ligh , ocus, and s o y elling h ough images.
o E hical pho og aphy: espec ing o he s’ p i acy and digni y; ob aining
pe mission be o e pho og aphing anyone; a oiding iden i iable o unsa e se ings
(e.g., police, de en ion cen es, o p i a e homes).
o C ea i e exp ession: using pho og aphy as a ool o sel - ep esen a ion and
oice, ocusing on places, objec s, o momen s ha symbolise inclusion, belonging,
o ansi ion.
85
 P o ide handou s o isual examples (mul ilingual i possible) o ein o ce he aining
con en .
Implemen a ion:
 Pa icipan s ake pho og aphs o e a de ined pe iod (3–5 days), choosing momen s and
spaces ha e lec hei expe iences o aspi a ions.
 Resea che s ensu e sa e collec ion and s o age o he came as/de ices.
 No iden i iable images o o he indi iduals will be e ained wi hou w i en consen .
 A e collec ion, pho og aphs a e p in ed (and digi ised o a chi al s o age), and each
pa icipan selec s a small numbe o images o discussion in ollow-up sessions.
Re lec ion and discussion:
 In indi idual sessions, pa icipan s explain wha hei images mean o hem.
 Discussions a e acili a ed wi h ca e, ocusing on empowe men and in e p e a ion a he
han e alua ion.
 Wi h pa icipan pe mission, selec ed anonymised pho og aphs and quo es may be used
in p ojec epo s, exhibi ions, o digi al eposi o ies.
Closu e:
 Pa icipan s ecei e a p in ed copy se o hei pho og aphs as a pe sonal keepsake (a
compiled album gi ).
 Resea che s e i y pa icipan s’ com o wi h how images will be used and ob ain inal
con i ma ion be o e dissemina ion.
 A b ie deb ie ing and emo ional check-in conclude he p ocess.
5. Risks and sa egua ds
P i acy isks: P e en ed h ough anonymiza ion, ace-blu ing, and p io aining.
Emo ional dis ess: Images may igge memo ies o emo ions; sa e spaces and e e al
p o ocols apply.
Repu a ional/legal isks: No images o illegal ac i i ies, au ho i ies, o ulne able hi d
pa ies.
6. Da a handling
Collec ion: Pho os ans e ed secu ely o enc yp ed ins i u ional de ices.
S o age: Enc yp ed se e s (OneD i e/Sha ePoin ); local enc yp ed copies only i necessa y.
Anonymiza ion: As pho og aphs a e aken using analogue came as, no digi al me ada a
(EXIF, GPS) a e gene a ed. Scanned e sions will be s o ed wi hou iden i ying echnical
me ada a.
Re en ion: Physical pho og aphs will emain wi h pa icipan s as pa o hei pe sonal
album and a e no e ained by he p ojec . Only digi ised, anonymised copies—used o
esea ch, dissemina ion, and exhibi ion pu poses—will be p ese ed o a minimum o en
yea s in secu e ins i u ional s o age. In e media e digi al iles (p e-anonymiza ion scans) will
be dele ed immedia ely a e anonymiza ion is e i ied.
Access: PI, designa ed da a manage , au ho ised esea che s, and audi o s.
7. Resea che obliga ions
 Ensu e mul ilingual, age-app op ia e explana ion o pho o oice.
 P o ide aining on sa e, e hical pho og aphy.

86
 Documen all consen /assen and pe missions o image use.
 Ve i y anonymiza ion be o e da a deposi o dissemina ion.
8. Pho o oice Ac i i y Log
Field
En y
Pho o oice ID
[Unique code – no names]
Da e & Loca ion
[dd/mm/yyyy – si e]
Pa icipan ca ego y
☐ Child (10–13) ☐ Adolescen (14–17) ☐ Gua dian ☐
P o essional
Consen con i med
☐ Yes ☐ No
De ice used
☐ P ojec came a ☐ P ojec phone ☐ O he (speci y)
Numbe o pho os aken
[ ]
Pho o opics/ hemes
[F ee ex – gene al desc ip ion only]
Cap ions/no es p o ided
☐ Yes ☐ No
Wo kshop discussion held
☐ Yes ☐ No
Images selec ed o use
[Codes o sho lis ]
Anonymiza ion comple ed
☐ Yes ☐ No
Sa egua ding conce ns
aised
☐ None ☐ Yes (desc ibe + e e al ac ion)
Resea che ini ials
[ ]
87
Annex 30. P o ocol o Li ing Labs
P ojec Ti le: PATH2EU – Pa hways o Social Inclusion o Unaccompanied Mino s in Eu ope
G an Ag eemen No.: Ho izon Eu ope MSCA PF 101206931
Documen Ti le: P o ocol o Li ing Labs
Ve sion: 1.0 – 05/11/2025
P epa ed by: Juan Edua do O iz López (P incipal In es iga o )
Hos Ins i u ion: Uni e sidad Pon i icia Comillas, Mad id (Spain)
Con ac : [email p o ec ed]
Con iden iali y Le el: In e nal / Res ic ed
1. Pu pose and Scope
The Li ing Labs in PATH2EU a e pa icipa o y and mul i-s akeholde spaces whe e
unaccompanied child en and adolescen s, p o essionals, and esea che s co-c ea e ideas, es
in e en ions, and e lec collec i ely on pa hways o social inclusion.
They se e no me ely as esea ch se ings, bu as collabo a i e en i onmen s ha empowe
young people and p o essionals o join ly design ac ionable and e hically sound solu ions,
ensu ing ha indings a e g ounded in li ed eali ies and esponsi e o local con ex s.
The PATH2EU Li ing Labs un old o e a one-week cycle (4–5 sessions), allowing o
p og essi e mo emen om diagnosis o co-design, alida ion, and e lec ion. This aligns wi h
Ho izon Eu ope’s Responsible Resea ch and Inno a ion (RRI) and MSCA-PF alues o socie al
engagemen , co-p oduc ion o knowledge, and sus ainable impac .
2. Objec i es
1. To c ea e sa e, inclusi e, and c ea i e spaces o dialogue be ween unaccompanied
mino s and p o essionals.
2. To ansla e li ed expe iences in o ac ionable ou pu s, such as digi al o physical
p o o ypes, welcome ki s, o policy inpu s.
3. To s eng hen agency and digi al li e acy among mino s h ough collabo a i e design
p ocesses.
4. To build b idges be ween child en, social wo ke s, educa o s, and policymake s.
5. To gene a e eplicable, policy- ele an models o local and EU-le el child inclusion
ini ia i es.
3. Pa icipan s
 Unaccompanied child en and adolescen s aged 10–17 ( olun a y pa icipa ion,
gua dian consen , and mino assen equi ed).
 Adul s: p o essionals, NGO s a , educa o s, gua dians, and policymake s (in o med
consen equi ed).
 Facili a o s: 1–2 ained esea che s esponsible o mode a ion, sa egua ding, and no e-
aking.
 Obse e s (op ional): in i ed e hics ad iso s o ins i u ional pa ne s (no da a
collec ion).
Each Lab will include 8–12 pa icipan s, ensu ing di e si y (gende , o igin, expe ience) and a
balanced ep esen a ion o you h and adul s.
Pa icipa ion is olun a y and ee o coe cion, wi h explici sa egua ds o a oid powe
imbalances.
88
4. E hical and Legal Conside a ions
Consen & Assen : W i en, mul ilingual o ms p o ided. Explici op ions o eco ding,
publica ion, and anonymised da a use.
Con iden iali y: All pe sonal iden i ie s emo ed. No names appea in ansc ip s o public
ma e ials.
Sa egua ding: PATH2EU Child Sa egua ding & Re e al P o ocol applies. Resea che s mus
ac immedia ely i p o ec ion conce ns a ise.
Non-ha m p inciple: Ac i i ies a e o wa d-looking, ocusing on inclusion a he han pas
auma.
Da a P o ec ion: GDPR-complian ; secu e s o age and con olled access pe ins i u ional
DPO guidance.
Equal pa icipa ion: Ro a ing acili a ion o ensu e all oices, pa icula ly mino s’, a e
hea d.
5. P epa a ion Phase
Rec ui men : ia us ed ins i u ions (NGOs, shel e s, schools).
In o ma ion: age-app op ia e and mul ilingual b ie ings on pu pose, igh s, and expec ed
ou pu s.
Sa egua ding e iew: eme gency con ac s and p o ec ion measu es e i ied in ad ance.
Session design: hema ic p omp s, pa icipa o y mapping, s o y elling, and co-design
exe cises.
Ma e ials: no ebooks, ma ke s, pape , digi al able s (i a ailable), and ca e ing o com o .
Facili a o b ie ing: e i ica ion o consen , sa egua ding awa eness, and di ision o oles
(lead, assis an , obse e ).
6. P ocedu e
Du a ion: Fi e sessions (4 hou s each, o e one week)
Day
Focus
Objec i es
Example Ac i i ies
Expec ed
Ou pu s
1. Welcome &
Diagnosis
Build us and map
expe iences
Iceb eake s, “li e in Eu ope”
mapping, collec i e ule-
se ing
Collec i e Map o
Inclusion
2. Explo ing
Themes
Iden i y ba ie s
and aspi a ions
Role-play, challenge
mapping, discussion ca ds
Ma ix o Challenges
and Hopes
3. Co-Designing
Solu ions
B ains o m
conc e e inclusion
ools
Design sp in , ske ching
p o o ypes
Solu ion P o o ypes
4. P o o yping &
Valida ion
Re ine and es
ou pu s
Small g oup e inemen ,
pee eedback
Final P o o ype / Be a
Ve sion
5. Re lec ion &
Dissemina ion
P esen esul s,
plan ollow-up
Showcase, eedback ci cle,
exhibi ion
Li ing Lab Exhibi ion
& Policy Inpu
Documen
Me hodological P inciples
 Pa icipa o y co-c ea ion: e e y pa icipan ac s as bo h in o man and designe .
 Non-ex ac i e, empowe ing ocus: o ien ed owa d u u e li e p ojec s.
 Mul ilingual acili a ion and isual aids o suppo inclusion.
 Re lexi e p ac ice: acili a o s main ain obse a ion dia ies on pa icipa ion and e hics.
89
7. Da a Handling
Collec ion: ieldno es, anonymised ansc ip s, c ea i e a e ac s, digi al mock-ups.
S o age: enc yp ed ins i u ional se e s (OneD i e/Sha ePoin ); pseudonymized e sions
only.
Anonymiza ion: emo al o all iden i ie s; blu ed pho os whe e mino s appea .
Re en ion: anonymised e sions s o ed o 10 yea s; aw no es des oyed pos - e i ica ion.
Reuse: only anonymised, co-c ea ed ou pu s (e.g., p o o ypes o guides) may be a chi ed in
Zenodo unde CC-BY 4.0.
Access: es ic ed o PI, au ho ised esea che s, DPO, and e hics audi o s.
8. Risks and Sa egua ds
Po en ial Risk
Mi iga ion S a egy
Emo ional dis ess
Immedia e pause; deb ie ; ac i a ion o sa egua ding
p o ocol i needed.
Powe imbalance (adul
dominance)
S uc u ed acili a ion, you h-led subg oups, equi able
speaking ounds.
Con iden iali y b each (media
misuse)
Use p ojec -owned de ices only; explici consen o any
image/audio use.
D opou due o scheduling
Ea ly coo dina ion, lexibili y, digi al ollow-up op ion.
9. E alua ion and Feedback
Session-le el: b ie anonymous ca ds on com o , inclusion, and use ulness.
Facili a o deb ie : daily mee ing be ween esea ch eam and media o s.
Final e lec ion: g oup discussion on lessons and nex s eps.
Ou pu audi : all ma e ials logged o eposi o y submission and in e nal quali y e iew.
10. Resea che Obliga ions
 Use child- iendly communica ion a all imes.
 Keep all consen and assen eco ds upda ed and secu ely s o ed.
 Ensu e pa icipan s unde s and how hei inpu con ibu es o policy and esea ch.
 Reco d session da a using he Li ing Lab Session Log below.
11. In eg a ion wi h O he PATH2EU Componen s
The Li ing Labs a e in e wo en wi h he b oade PATH2EU me hodology:
 Pho o oice: isual na a i es in o m he hemes and p o o ypes de eloped.
 In e iews: p io in e iews shape he agenda o collec i e sessions.
 WP5 Dissemina ion: co-c ea ed ools eed in o semina s, policy b ie s, and he EU
obse a o y webina s.
 E hics and GDPR compliance: ull consis ency wi h PATH2EU’s Da a P o ec ion and
Sa egua ding F amewo ks.
12. E hical Alignmen and Added Value
This p o ocol ensu es ha :
 Pa icipa ion is olun a y, in o med, inclusi e, and co-owned.