Collaboration as catalyst: Experiences with plan.research-data.no and the FAIR Wizard Norway pilot - Presentation 07/10/2025

Collaboration as catalyst Experiences with plan.research-data.no and the FAIR Wizard Norway pilot Virtual RDM Lunch Meeting, 07.10.2025 Jenny Ostrop University of Bergen, Norway https://doi.org/10.5281/zenodo.17285331 Point of departure UB-BOTT collaboration on DMPs Report 12-2022 Update 04-2024 2023 •DMP support in high demand at university libraries •Challenging for researchers to navigate digital DMP tools, templates, guidance •Recommendations not aligned between universities ➢Evaluation of DMP tools based on defined criteria ➢Recommendations on improvement of DMP guidance Status Sept. 2025 BOTT: The 4 major universities in Norway (Bergen, Oslo, Trondheim, Tromsø) DMP processes in Norway 2022-2025 UB-BOTT collaboration on DMPs Report 12-2022 Update 04-2024 Guidance 02-2023 Application to NB DMP support package project 10-2023 11-2024 Launch plan.research-data.no Editorial team maintains resources DMP tools Sikt working group DMP tools 02-2024 Report 09-2024 BOTT FAIR Wizard pilot 12-2024 08-2025 Sikt FW pilot 09-2025 OSTrails (Horizon Europe INFRAEOSC project) 02-2024 2023 2024 2025 Sikt: Norwegian Agency for Shared Services in Education and Research Data Management Plans: Support package for Norwegian higher education libraries •Supported by the National Library of Norway •6 partners, UiB as project lead •Start October 2023 •Results launched in November 2024 plan.research-data.no DMP support package project The motivation 1) The landscape of different DMP tools, templates and guidance can be difficult to navigate for researchers. Recommendations were not aligned between institutions. 2) The DMP field is developing rapidly. It can therefore be challenging for support personnel to keep track with new developments. DMP support package project The challenge https://plan.research-data.no/pages/dmp_reflections#expectations-of-dmp-stakeholders DMP support package DMP questionnaire •Implemented in DMP tool Data Stewardship Wizard (DSW) •Domain-agnostic, modular approach Supporting information •General explanations •Question-specific guidance Background knowledge •Annotated guidelines •Resources for research support staff plan.research-data.no/pages/dmp_supporting_info/ plan.research-data.no/pages/dmp_knowledge_base/ Gateway to results: research-data.no The working process Results now available as: - FAIR Wizard Norway pilot -plan.research-data.no guidance resources FAIR Wizard = DSW software-as-a-service •Detailed explanations on topics and question-specific guidance •Links to institutional and external resources https://plan.research-data.no/pages/support_04_store_protect plan.research-data.no Supporting information About the DMP About the research project Legal and ethical aspects Storing and protecting data during the project Reusing and collecting data Data documentation during the project Processing, analysing and interpreting data Archiving and publishing data Responsibilities and resources Administrative information: •Needed for reporting •Useful when evaluating DMP Awareness: •Legal and ethical aspects influence data management •Avoid loosing data The actual data and metadata: •What goes into/is created within the project? •Which outputs will be made available? (openly or with restricted access) •Being clear about all the necessary steps in between Being specific about effort and costs •9 chapters, roughly following the data life cycle •Mapped to Science Europe DMP guidance and RDA maDMP Common Standard •3 phases: Initial, Midway [considering to remove], Complete FAIR Wizard Norway Knowledge model Challenge: Balancing between sufficient degree of detail and overwhelming users ➢‘Lego bricks’ can be combined to 4 default-versions of the questionnaire, plus some hidden ones (filtering by question tags – withouth having to maintain parallell knowledge models) https://plan.research-data.no/pages/support_00_start_writing FAIR Wizard Norway Modular questionnaire FAIR Wizard Norway Domain-agnostic Challenge: Make it work across disciplines, (including projects «without data») ➢Explicit opt-out ➢Inclusive wording ➢«Catch all» freetext User feedback •We had several dedicated testers with different disciplinary backgrounds •Feedback button, but little feedback from regular users (good or a bad sign?) •We see that resources are being used https://plan.research-data.no/pages/support_00_feedback https://plan.research-data.no/pages/contribute By-product: pre-start/pre-award considerations https://plan.research-data.no/pages/support_00_planning_considerations DMP support package Background knowledge •Annotated guidelines •Resources for research support staff plan.research-data.no/pages/dmp_knowledge_base/ Background knowledge for support staff https://plan.research-data.no/pages/dmp_knowledge_base/ Resources maintained by editorial team •All text resources were created through collaborative writing •We follow an open contribution and maintenance process •Resources are licensed for reuse under CC BY 4.0