Dissemination and exploitation plan

https://eurosciencegateway.eu This project was funded by the European Union’s HORIZON-INFRA-2021EOSC-01 under Grant Agreement number 101057388. D 1.2 Dissemination and exploitation plan Outreach and dissemination with tailored communication and branding Work Package 1 Dissemination and exploitation plan Technical References Project Acronym ESG Project Title EuroScienceGateway Project Coordinator Albert-Ludwigs-University Freiburg Project Duration September 2022 - August 2025 Document D 1.2 Dissemination and exploitation plan Work Package Work Package 1 Task 1.5 Outreach and dissemination with tailored communication and branding Dissemination Level* PU Lead Beneficiary Albert-Ludwig-University of Freiburg Contributing Beneficiary/Ies All partners 1 Dissemination and exploitation plan Due Date of Deliverable 28th February 2023 Actual Submission Date 28.02.2023 Updated Submission Date 24.10.2025 * PU = Public PP = Restricted to other programme participants (incl. the Commission Services) RE = Restricted to a group specified by the consortium (incl. the Commission Services) CO = Confidential, only for members of the consortium (incl. the Commission Services) Version Date Beneficiary Author Approved 1.0 15-02-2023 ALU-FR Anika Erxleben-Eggenhofer EGI (internal review) 2.0 28-02-2023 ALU-FR Anika Erxleben-Eggenhofer 3.0 24-10-2025 ALU-FR Armin Dadras 2 Dissemination and exploitation plan Acknowledgements This project was funded by the European Union’s HORIZON-INFRA-2021EOSC-01 under Grant Agreement number 101057388. Disclaimer This work may rely on data from sources external to the members of the ESG project Consortium. Members of the Consortium do not accept liability for loss or damage suffered by any third party as a result of errors or inaccuracies in such data. The information in this document is provided “as is” and no guarantee or warranty is given that the information is fit for any particular purpose. The user thereof uses the information at its sole risk and neither the European Community nor any member of the ESG Consortium is liable for any use that may be made of the information. © Members of the ESG Consortium Executive Summary This document aims to identify, explain and plan the best communication tools that serve the purpose of dissemination and exploitation of the results of the EuroScienceGateway project. The dissemination and exploitation plan was developed in the first months of the project and executed a communication strategy, including: the development and update of the project website; a regular blog shared on the consortium website as well as through the channels of the consortium partners to reach out to all stakeholders, participation in user conferences, use of well-established community channels on social media to share relevant news, use cases and other novelties, fostering community building by identifying and promoting user success stories, e.g. achievements and papers that have been enabled by EuroScienceGateway. 3 Dissemination and exploitation plan Table of contents Disclaimer 3 Executive Summary 3 List of Abbreviations 5 1. Disambiguation: communication - dissemination - exploitation 6 2. Description of the project 6 3. Project objectives 7 4. Objectives of communication and this strategy document 7 5. Scope of the communications strategy 8 6. Target groups and their demands 8 6.1. Direct target groups 8 6.2. Indirect target groups 8 7. Key messages & projected outcomes 9 8. Communication Channels and Tools 10 8.1. Branding 11 Project Logo 11 Digital Starter Kit 12 Starter Kit provided by EOSC: Starter Kit – Google Drive 12 How to acknowledge EU funding 17 8.2. Project website: EuroScienceGateway at Galaxy Community Hub 18 8.3. Blog Posts 21 8.4. Conferences and Round Tables 22 8.5. Publications and Press Releases 22 8.6. Additional Communication Channels 23 Twitter 24 LinkedIn 24 Mastodon 24 Youtube 24 Other channels 24 9. Exploitation 29 10. Monitoring and performance measures 30 10.1. Monitoring 30 Relevant Project Meetings and their relevance to Communications 30 Reports on Communication Activities 32 10.2. Performance measures 36 11. Final remarks 37 4 Dissemination and exploitation plan List of Abbreviations Abbreviation Description BOF Birds of a Feather D&E Dissemination & Exploitation EB Executive Board EOSC European Open Science Cloud, a grouping of infrastructure services, projects, policies and institutions, mostly within EU, that aim to support researchers for achieving Open Science and FAIR1 ESG EuroScienceGateway (this project) FAIR Findable, Accessible, Interoperable, Reusable2, a set of principles for scientific data management that emphasizes best practices and machine readability GA General Assembly GTN Galaxy Training Network KPI Key Performance Indicators WP Work Package 2 https://doi.org/10.1038/sdata.2016.18 1 https://www.eosc.eu 5 Dissemination and exploitation plan 1. Disambiguation: communication - dissemination - exploitation A central goal of communication and dissemination is to maximize opportunities to promote, communicate and disseminate research results throughout the lifetime of EuroScienceGateway, and beyond. This ensures that key stakeholders can contribute to, and act on the findings in a timely fashion. Communication aims to reach out to society, media and stakeholders to share activities and results widely with anyone and everyone interested in the project. Results are any tangible or intangible output of the action, such as data, knowledge and information. It demonstrates how EU funding contributes to tackling societal challenges. For dissemination, knowledge and results are provided for others to use. Provision takes place, e.g., through scientific papers and conference presentations, and by making data and workflows accessible in databases. Exploitation means the use of results in further research and innovation activities other than those covered by the action concerned, including inter alia, commercial exploitation such as developing, creating, manufacturing and marketing a product or process, creating and providing a service, or in standardization activities. Finally, communication, dissemination as well as exploitation point to stakeholder engagement; while such activities could be carried out in a one-directional manner, the receptivity to stakeholders’ comments, knowledge, opinions, should be held up and considered for continuous integration into the project’s development. Actively seeking such inputs, respecting and especially considering them in particular decision processes, is regarded as crucial for receiving extended support and deeper insights into rapidly evolving scientific fields. Keeping up feedback loops with stakeholders supports the targeted adaptation to details or unforeseeable trends in the project’s scope. 2. Description of the project EuroScienceGateway aims to deliver a robust, scalable, seamlessly integrated open infrastructure for data-driven research, contributing an innovative and customizable service for EOSC that enables operational open and FAIR data and data processing, empowering European researchers to embrace the new digital age of science. 3. Project objectives The overall aim of the EuroScienceGateway is to achieve our shared vision of an open collaborative digital space for European scientists. EuroScienceGateway delivered our vision through four specific project objectives, linked to measurable outcomes, that connected the work across the work packages and infrastructures: 6 Dissemination and exploitation plan Objective 1: Accessible e-Infrastructure resources for European scientists to enable pioneering data-driven research across scientific domains. Objective 2: Support the varieties of analysis types and diverse usage patterns through efficient and smart job distribution to appropriate and sustainable infrastructures. Objective 3: The application of FAIR principles to workflows and adoption of FAIR Digital Objects to stimulate reusable and reproducible research and enable the EOSC Interoperability Framework. Objective 4: Adoption of EuroScienceGateway by researchers in diverse scientific disciplines. 4. Objectives of communication and this strategy document The dissemination & exploitation (D&E) plan sets a structured procedure for how the project has communicated outcomes and results to: ● draw the attention of national governments, regional authorities and other public and private communities around open infrastructure for data-driven research practices and consumption ● identify particular expectations among stakeholders and policy-makers ● attract the interest of potential partners and scientists to join the project ● enhance our reputation and visibility at local, national and international level The D&E plan is a guideline for the project partners on how to communicate and disseminate their outcomes as well as a demonstration to the funders. The implementation of the D&E plan was led by the project lead together with all WP leaders. 5. Scope of the communications strategy Information about the project and its progress has an important impact on all scientific communities, politics, and stakeholders. Implementation of the D&E plan is dependent on different target groups of the project. In chapter 6, target groups are defined and their demands are explained. 6. Target groups and their demands The project and its communication strategy targets different groups of people, institutions, stakeholders etc. These are separated into those who are addressed directly in the course of activities, as well as those who are to be regarded as indirect targets, 7 Dissemination and exploitation plan experiencing advantages by the project without being addressed immediately. However, all these targets are subject to considerations and consequently listed in the following. 6.1. Direct target groups European Scientists: Access to tools, workflows, storage, compute resources, and data enabled breakthrough research across disciplines. Users of public data: This project facilitated making high quality, validated FAIR data, and workflows, which is crucial for re-use by the scientific community. EOSC network: EuroScienceGateway contributed to the adoption of e.g. e-Infrastructures and FAIR publishing services of EOSC across domains, lowering the barrier for cross-disciplinary research. This project increased the use and adoption of EOSC endorsed principles, standards and technologies, as defined by the research infrastructures and various EOSC-related projects. 6.2. Indirect target groups Education system: The open and accessible EuroScienceGateway is suitable and intended to train and educate students and citizens. The ecosystem provides both specific tools and resources for training, as well as the ability to use the exact same system to perform research at scale. European funding agencies and policy-decision makers: Computing resources are used more efficiently, duplication of effort to port existing methodologies due to infrastructure limitations have been avoided and re-use of resources and technologies across scientific domains have been stimulated. Infrastructure providers: Gain in users, increased degree of standardizations, improved connection with other providers/admins 7. Key messages & projected outcomes ESG’s central aim is to promote largely the democratization of data analysis. Co-operative approaches have largely gained importance in various scientific fields. While through platforms like Galaxy analysis tools and their application in workflows accessibility for often non-technical researchers has been increased, data itself, its metadata and results remain largely hidden or incompatible to each other. ESG addresses current short-comings as follows: Communities: Onboarding of new scientific communities in the EuroScienceGateway 8 Dissemination and exploitation plan Figure 5 - Example leaflet, front site 15 Dissemination and exploitation plan Figure 6 - Example leaflet, back site How to acknowledge EU funding All dissemination material included information on the EU funding mechanism for EuroScienceGateway by (a) displaying the EU logo (Figure 7) and (b) using the following text: “This project has received funding from the European Union’s Horizon Europe research and innovation programme under grant agreement 101057388”. 16 Dissemination and exploitation plan Figure 7 - Logo displaying the funding mechanism When displayed together with another logo, that of the EU has appropriate prominence. 8.2. Project website: EuroScienceGateway at Galaxy Community Hub Central for ESG is its dedicated project website (Figures 8+9), hosted at the Galaxy Community Hub as a well-known, highly frequented web resource. An attractive, user-friendly implementation has been set up and is already online5. It aims to increase visibility of the project’s outputs to all target audiences and the global Galaxy community. This website is (and will remain) the main information resource of the project. Mutual links between the partners’ websites redirect traffic to the project website; here, links to all project partners’ websites are aggregated. The project website contains: ● details on project aims & objectives ● project activities and events ● partners ● news and blogs ● publications ● contact details ● social media links/buttons ● links to relevant project resources, e.g. Galaxy servers, training material All partners regularly published blog posts in the news sections, presenting their activities and results (126 news and 40 events items). From here, all blog posts are shared on 5 https://galaxyproject.org/projects/esg 17 Dissemination and exploitation plan social media, in newsletters, and by other projects, etc. Workshops, conferences, and training courses have been announced in a dedicated event section. Figure 8 - Screenshot of the homepage of the current ESG website (top view) 18 Dissemination and exploitation plan Figure 9 - Screenshot of the homepage of the current ESG website (sequel) 19 Dissemination and exploitation plan 8.3. Blog Posts The major and prioritized tool for the project has been blog posts. Blog posts describe outcomes and results, announcements, publications, or other relevant news from the EuroScienceGateway project. Blog posts can be marked with the EuroScienceGateway tag #esg or, more specifically, with the different work packages (e.g. #esg-wp2) to receive a collection of all outcomes and project results. These primary blog posts are used to publish (secondarily) on other channels (e.g. social media, websites; compare subsequent sections) and to constantly update the audience about the project. Sharing our news with other EU and EOSC projects (e.g. EOSC FAIR-EASE, EOSC4Cancer, AgroServ, BY-COVID, ELIXIR, EGI-ACE) facilitates updating the communities and the interconnection of projects and its members in a very efficient manner. This is done by grouping our blog posts and assigning them according to the relevance for other EU projects where ESG stakeholders are collaborating and/or are involved in The collection of news items (blog posts) are sorted into categories (e.g. training, tools, publication, community) and assigned by relevance to the respective projects (comp. Figure 10). A newsletter with this very targeted and specific list of posts has been sent out regularly by WP1. Furthermore, these blog posts are used as information resources for reporting to the funding agency and other stakeholders. Figure 10 - Blog posts from the ESG website’s news section are collected in a central list by WP1, where contents are assigned accordingly to different projects and topics To allow all ESG partners to easily contribute actively to this process, blog posts (Figure 11) are written and submitted to Github6 as markdown files, which is a common format in our scientific field. For members who are not familiar with the procedure, a guideline7 has been designed to support partners in disseminating the information. 7 https://galaxyproject.org/hub/contributing 6 https://github.com/galaxyproject/galaxy-hub/tree/master/content/news 20 Dissemination and exploitation plan Figure 11 - Example Blog Post8 for the introduction of WP1 8.4. Conferences and Round Tables Organizing and attending scientific conferences was a major effort to interactively communicate the mission of ESG as well as to disseminate outcomes and results of the different WPs. Technical outcomes as well as scientific and community outcomes have been presented and discussed at respective gatherings, meetings, and conferences in talks and poster presentations. Round table discussions about more specific topics for a smaller target audience have been organized via e.g. a ‘Birds of a feather’ (BoF) format during meetings and conferences. We actively tracked those activities in an ESG-shared document with detailed information (see Table 5 - Dissemination activity tracking table) and wrote blog posts for the ESG website for further dissemination (see section 8.5). As an example, the European Galaxy Days 2025 which was colocated with the final meeting of EuroScienceGateway 8 https://galaxyproject.org/news/2022-11-24-esg-wp1 21 Dissemination and exploitation plan project has been covered by a blog post9, and the news item has been published on Mastodon10, BlueSky11, and LinkedIn12 using our automation tools called Galaxy Social13. 8.5. Publications and Press Releases Major results and scientific outcomes which are relevant for the audience have been published in scientific open access journals. We achieved major collaboration publications during the project run time from all ESG partners together, and publications from different partner sites for their own outcomes. Press releases about outcomes and results are published in national or local magazines for a general audience (e.g. university journals such as “uni’leben”14 from Freiburg or scientific ones, e.g. “Laborjournal”15, mainly via the editorial offices of ESG partner sites (e.g. university editorial staff) and connected umbrella organizations (e.g. de.NBI office, ELIXIR, EOSC). We tracked those activities in an ESG-shared document with detailed information (see Table 2: Publication activities tracking table) and wrote Blog posts for the ESG website for further dissemination (see section 8.3). Table 2 - Publication activities tracking table (incl. one example entry) Type of Publication Partner site Date [mm/yyyy] Journal Topic Link Blog Post WP1 01/2023 online ESG - Fairease, new community https://fairease.eu/news/ stronger-together-fair-ea se-and-eurosciencegate way-join-forces 8.6. Additional Communication Channels In addition to the EuroScienceGateway website and the blog posts, the project partners are already using established communication channels to disseminate their outcomes. The channels comprise majorly LinkedIn, Mastodon, and BlueSky, but also other 15 https://www.laborjournal.de 14 https://kommunikation.uni-freiburg.de/the_media?set_language=en 13 https://github.com/usegalaxy-eu/galaxy-social 12 https://www.linkedin.com/posts/galaxy-project_usegalaxy-galaxyproject-eosc-activity-7384948925113409536-fOCZ 11 https://bsky.app/profile/galaxyproject.bsky.social/post/3m3fg4c7woa2k 10 https://xn--baw-joa.social/@galaxyfreiburg/115389826232605450 9 https://galaxyproject.org/news/2025-10-15-egd2025/ 22 Dissemination and exploitation plan platforms (comp. Table 3). News and blog posts relevant for the EuroScienceGateway project have been collected from the project partners, coordinated and published on https://eurosciencegateway.eu and from there distributed to partner websites, as well as on the listed further channels. Therefore, channel-specific adaptations might be introduced, like generating teasing texts plus links to blog posts (comp. preceding section). To increase the visibility of the results and bring them to the attention of the other target groups, the blog posts have been regularly shared on the following channels mentioned below. Sharing the blog posts to other social media channels has become an automated process, which is possible using Galaxy-Social automation16. We democratized access to social media accounts and introduced bots that can convert the primary blog source to posts, toots etc. Galaxy Social is an open-source platform designed to democratize and streamline the social-media workflow of the Galaxy community by enabling any team member to contribute content, collaborate through peer review and publish across multiple channels (Mastodon, Bluesky, Slack, Matrix and more). By centralizing post creation in markdown files, managing contributions via pull-requests, previewing posts before publication and automating cross-platform distribution, it significantly enhances our ability to reach diverse audiences, maintain consistent messaging and track outreach activity. Importantly, the system is modular and reusable; other projects, research consortia or networks can adopt Galaxy Social as part of their own dissemination and exploitation strategy to boost visibility, community engagement and impact. Twitter All partners are invited to inform the public and share their outcomes and results with other scientists and stakeholders by posting news at least twice per month using the tags #eurosciencegateway and #usegalaxy. Our project decided to discontinue its presence on Twitter due to growing political and ethical concerns following the platform’s ownership change. The new direction of the company has led to reduced content moderation, the spread of misinformation, and policies that conflict with the values of open science, inclusivity, and factual integrity that guide European research. We have therefore shifted our communication to Mastodon and Bluesky; platforms that better align with principles of transparency, community governance, and ethical digital communication. 16 https://github.com/usegalaxy-eu/galaxy-social 23 Dissemination and exploitation plan LinkedIn Reaching out to other scientists and stakeholders via LinkedIn has been done by posting news regularly using #eurosciencegateway and #usegalaxy. Mastodon Mastodon is more and more used as an alternative to Twitter. We use it to reach out to scientists and stakeholders by posting news regularly using #eurosciencegateway and #usegalaxy. BlueSky BlueSky is another alternative to Twitter. We use it to reach out to scientists and stakeholders present on this platform by posting news regularly using #eurosciencegateway and #usegalaxy. Youtube The Galaxy project has its own Youtube channel17 to introduce the Galaxy project and disseminate e.g. training videos. Training videos contain hands-on instructions of the Galaxy Training Network18 (GTN) materials or explanation of scientific topics. The Galaxy project has already published communicationand outreach videos about, e.g. the Galaxy community19 and the GTN. We used this channel to help onboarding new communities and spread information about activities of the ESG as well. Other channels The EOSC Forum20 offers news sites where we posted relevant ESG content to share outcomes and news with all EOSC members. The EU Horizon Results Platform21 has been used to disseminate key exploitation results. Printed material has been limited because of environmental constraints. They have been produced, e.g. in the form of a bookmark and leaflet explaining the project objectives and outcomes in accessible language, for distribution by partners at relevant events. An introductory slide deck is provided to partners presenting the project consistently, mentioning the same objectives and activities, and using the same terminology and style. 21 https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/horizon-results-platform 20 https://forum.eosc.eu 19 https://youtu.be/-1MPdxmRs8U 18 https://youtu.be/lDqWxzWNk1k 17 https://www.youtube.com/c/galaxyproject 24 Dissemination and exploitation plan 10.1. Monitoring Monitoring the progress of the project is fundamental for the success of the project. There are different regular meetings of project members. All meetings have been well documented using rolling minutes with a participants list, partner activities, progress, and actions to take, and are accessible to the whole consortium. Relevant Project Meetings and their relevance to Communications Meetings address different categories of project members, supporting concise and efficient exchange of information. ESG defines the following meetings: Work packages (WPs) Work packages have members of different partner sites and the meeting of each WP takes place monthly and has a status report character where members present current progress on the defined tasks and report issues. For each meeting, WPs identified possible content for blog posts. WP1 is present at all WP meetings to check for fulfillment of tasks and correct execution of the meetings, and to answer organizational questions. WP meetings take place online. Work Package Leaders Work Package Leader meetings take place monthly and bring together all WP leads to exchange information about recent progress, outcomes, results, and problems. They regularly check the progress of the project and report deviations from the original plan. Regular communication workshops with the WP leaders have been organized to gather their inputs about the topics that would be worth to cover in blogs/social media, etc. or their needs in terms of user engagement (surveys, events, etc). WP Leaders meetings take place online and are combined every 3 months with the Executive Board (EB) meeting. Executive Board The Executive Board meets every 3 months to implement the actions decided by the General Assembly (GA) and to follow the progress and fulfilment of the timeline of the project. EB meetings take place online. General Assembly The yearly general assembly draws the overall outline of the project and adjusts deviations from the GA and Consortium Agreement (CA). The representatives define directions of the project and resulting actions. This main meeting has been co-located with another conference and held as a hybrid meeting (in person/online). 31 Dissemination and exploitation plan Dissemination and exploitation activities are a fixed agenda item for Executive Board and General Assembly meetings to allow all partners to provide input on: ● The efficiency of the dissemination activities ● Identification of opportunities for dissemination activities (e.g. forthcoming events, calls for papers, etc.) The communication manager, in consultation with the contributing partners, is responsible for developing an activity report, which has been reviewed by the ESG EB and the GA. The reviewers assessed and gave their feedback, including: ● Information delivered and visual appeal of the ESG website ● Activity and effectiveness of the ESG presence on social media ● Effectiveness of engagement with new stakeholders ● Visibility of ESG beyond the project consortium ● Quality, content, and effectiveness of the printed dissemination material The EB and GA have been asked to provide recommendations on: ● How to improve the impact of dissemination activities? ● Which actions need to be taken in order to enhance the dissemination activities? ● Where to put increased/decreased effort? Reports on Communication Activities Project partners are required to fill in the table gathering information on their communications activities - such a table (see example Table 5; for full information please visit the EuroScienceGateway website22) served not only reporting purposes, but also, as a piece of information that could be further communicated to external stakeholders. As blog posts have been tagged with #esg and the respective WP tags, a history of blog posts can be created easily and taken for tracking and reporting on those activities. In addition, we tracked all activities on communication, dissemination, and exploitation in a document which is accessible by all partners and which is controlled by the WP leaders and the project coordination unit. As communication is a dedicated item on the agenda of EB and GA meetings, a regular check of continuous dissemination has been ensured. 22 https://galaxyproject.org/projects/esg/ 32 Dissemination and exploitation plan Table 5 - A few examples of the dissemination activity tracking table (incl. real-world examples) Participant Category of activity Topic/Title of contribution presentation Reference to document [URL] Name of event and reference to activity Date [YYYY-MM-DD] Location Type of audience Estimated Reach [# people] Related project result WP5 members Online training activity User, Developer and Admin training Galaxy Smörgåsb ord 2023 2023-05-22 to 2023-05-26 online Galay User Communit y 2000 Training Scientific Communi ties WP2 members Training activity at meeting RO-Crate/Bio schemas Open Science Festival 2023 2023-06-04 to 2023-06-05 Cologne, GER Mixed Scientific Audience 100 RO-Crate 33 Dissemination and exploitation plan WP 1,2,3,4 members Training activity at meeting ESG presentation and outreach ELIXIR All Hands 2023-06-05 to 2023-06-08 Dublin, IR ELIXIR General Audience 40 Galaxy and Pulsar network WP1,4 members Talk at conference ESG presentation and outreach EGI 2023 2023-06-19 to 2023-06-23 Poznan, PL Bioinforma tics Audience 200 Pulsar network and Metasche duler WP5 members Organise workshop ESG presentation and outreach PASC23 2023-06-26 to 2023-06-28 Davos, CH Advanced Scientific Computing 100 Outreach to Scientific Communi ties WP1 Talk at conference Community meeting with users, admins GCC 2023 2023-07-10 to Brisbane, AUS Galay User 200 Outreach to Scientific 34 Dissemination and exploitation plan and developers 2023-07-16 Communit y Communi ties The EuroScienceGateway project period was 01/09/2022 to 31/08/2025. During the project run time, two narrative progress reports were submitted to the EU (Table 6). The first one after 1 year, the second one at the end of the project. Both reports submitted by Work Package 1. Together with the narrative reports, financial reports need to be submitted by each partner at the same submission dates. Table 6 - Requested reports Report # Month Duration Start End 1 1-12 12 months 01/09/2022 31/08/2023 2 13-36 24 months 01/09/2023 31/08/2025 Besides reports, 11 deliverables have been delivered during the project run time through the EU portal by the partners (Table 7). Table 7 - Deliverables to be submitted by ESG partners 35 Dissemination and exploitation plan # # in WP Name Lead Beneficiary Due Date [project month] 1 D1.1 EuroScienceGateway data management and contingency management plan VIB 6 2 D1.2 Dissemination and exploitation plan ALU-FR 6 3 D1.3 Final summary of EuroScienceGateway main achievements, impacts, key results, sustainability data management and exploitation plans ALU-FR 36 4 D2.1 Reproducible FAIR Digital Objects for workflows UNIMAN 24 5 D2.2 Publishing workflow enriched FDOs to EOSC UNIMAN 30 36 Dissemination and exploitation plan 6 D3.1 Operations documentation on the Open Infrastructure deployment INFN 24 9 D3.2 Publication on the Pulsar Network, integrated in workflow management systems CNR 36 7 D4.1 Bring Your Own Infrastructure (compute, storage) Demonstrator EGI-Foundation 24 8 D4.2 Publication on the smart job scheduler implementation EGI-Foundation 30 D10 D5.1 Community onboarding cookbook published UiO 18 D11 D5.2 Publication of the usage of EuroScienceGateway by multiple communities UiO 36 In addition to EU-requested reports, some partner sites have internal periodic reports for their stakeholders to share information. ALU-FR for example shares yearly reports23 to local and national stakeholders about recent statistics, new Galaxy features, news, and upcoming events. 23 https://galaxyproject.org/news/2024-12-30-annual-report-eu-galaxy/ 37 Dissemination and exploitation plan 10.2. Performance measures To measure the performance of ESG and keep track of key performance indicators (KPI’s), we expose aggregated statistics about tools and resource usage, the amount of users registered and how many users are using the Gateway in real-time. For this, we have set up a live dashboard24 (comp. Figure 11). This website served as a monitoring website for our system administrators, including automatic notifications, if a KPI has reached a new milestone. The statistics page is built with the TIG (Telegraf, InfluxDB and Grafana) stack and therefore uses standard open source components that are also built into our open infrastructure deployments. The graphical component (Grafana) is modular, and we added many representations and charts to visualize data from the ESG. For example, we have an EU map with an indicator of how many jobs are processed in which country in real-time25. Figure 11 - Example plots for KPI monitoring, as used on https://stats.usegalaxy.eu 25 https://gjr.metacentrum.cz/ 24 https://stats.galaxyproject.eu/d/000000004/galaxy?orgId=1&from=now-3h&to=now&timezone=browser&var-host=sn09.galaxyproject.eu&refresh=10s 38 Dissemination and exploitation plan The real-time charts can be embedded into other websites and provide constantly up-to-date numbers and monitoring services for whoever needs them. Numbers from the live dashboard can be taken by the entire community to create other visualizations or update slides with recent numbers. We as WP1 did so semi-automatically for our branding materials and slide decks. One example is the factsheet as shown in Figure 12 and Figure 13. Figure 12 - European Galaxy instance factsheet (from February 2023) 39 Dissemination and exploitation plan Figure 13 - European Galaxy instance factsheet (from May 2025) 11. Final remarks The EuroScienceGateway is part of the global Galaxy project, which is already a fundamental pillar of many existing infrastructure projects. We are reusing the communication channels that have been built up over 17 years now, enriching them with community-specific channels and adding high quality EOSC branding material to the mix. It is projected that at the end of ESG we reached more than 142.000 users using EOSC infrastructure, far beyond the initial goal of the project. 40