Deliverable D5.2: Setting-up IMPULSE Community of Practice

Deliverable D5.2 : Setting-up IMPULSE Community of Practice D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies Document Information Document Identification Status Final version Due Date 31 May 2024 Version 6.0 Submission Date 29 May 2024 Related WP WP5 Document Reference D5.2 Related Task(s) 5.2 Document Type R Related Deliverable(s) D5.2(29) Dissemination Level PUBLIC Lead Participant UNIBO Lead Authors Valentina Gianfrate, Elena Vai, Margherita Ascari, Maria Claudia Coppola Contributors All Reviewers Adnan Hadziselimovic, Dimitrios Charitos Document History Version Date Modified by Modification reason 1.0 21.05.2024 Authors First draft 0.= 2.0 28.05.2024 Adnan Hadziselimovic/UM Internal review D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies 3.0 28.05.2024 Margherita Ascari /UNIBO Internal reviewer’s comments implementation 4.0 28.05.2024 Dimitrios Charitos/ NKUA Second internal review 5.0 29.05.2024 Margherita Ascari/ UNIBO Internal reviewer’s comments implementation 6.0 29.05.2024 Łukasz Pieczonka, Żaneta Kubic/JU Editorial/formal changes Quality Control Role Who (Partner short name) Approval Date Deliverable leader Valentina Gianfrate/UNIBO 29 May 2024 Quality manager Łukasz Pieczonka/JU 29 May 2024 Project Coordinator Żaneta Kubic/JU 29 May 2024 D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies Executive Summary The Deliverable D5.2 articulates the characteristics of the Call for setting up the IMPULSE Community of Practice. The document introduces the main Objectives of the call and of the Community of Practice itself, defining the scope and target audiences that will take part into the community according to three channels of action (Education: Teaching & Learning, Creation: Artistic Research, Connection: Creative Industries) connected to the development of future-oriented prototypes. Furthermore, the document explains the hybrid setting in which the IMCo activities will take place, through a digital working space and dedicated in-person events. Lastly, the main KPIs to monitor the effectiveness of the IMCo throughout the duration of the project are introduced. Key words: Hybrid community, Community of Practice, Digital working space, Education, Connection, Creation. D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies Table of Contents Document Information ....................................................................................................................... 1 Executive Summary .......................................................................................................................... 3 Table of Contents ............................................................................................................................... 4 Abbreviations and Acronyms .......................................................................................................... 5 1 IMPULSE and the Community of Practice ............................................................................... 6 2 Objectives ..................................................................................................................................... 6 IMPULSE Community of Practice specific objectives ........................................................................................ 6 Connection to IMPULSE Objectives ................................................................................................................................. 6 3 Scope and Focus Areas .............................................................................................................. 7 4 Target Audience........................................................................................................................... 8 5 Setting, engagement, and activities ....................................................................................... 8 Hybrid setting: digital and physical ............................................................................................................................... 8 Organisational structure ...................................................................................................................................................... 10 Engagement process ............................................................................................................................................................. 10 Activities ............................................................................................................................................................................................ 13 6 Monitoring ................................................................................................................................... 14 6.1 Main KPIs .................................................................................................................................................................................... 14 D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies Abbreviations and Acronyms Abbreviation / acronym Description EC European Commission DX Deliverable number X WP Work Package IMCo IMPULSE Community of Practice KPIs Key Performance Indicators MSX / TX.X Milestone number X / Task number X.X CH Cultural Heritage D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies 1 IMPULSE and the Community of Practice IMPULSE Community of Practice (IMCo) is a community that will be set up during the beginning of the project (starting at M4) as the main interlocutor of the partners to collect feedback on the IMPULSE prototypes throughout all the phases of the development process. The IMCo will also serve as a platform to promote connection and exchange with networks interested in IMPULSE topics across Europe and globally. The relevance of the Community will remain after the duration of the project and it is expected to partly aid the sustainability of IMPULSE. 2 Objectives IMPULSE Community of Practice specific objectives The IMPULSE Community of Practice is a working space of connection, education and creation aiming at fostering more effective peer-to-peer processes to look for, share, and tap into practical knowledge among experts directly involved in the IMPULSE partnership board, ultimately growing into a broader network around academic researchers, artists and CCIs practitioners involved in digital cultural heritage practices. The IMCo will serve as a platform to collect feedback during all the phases of the development process of the IMPULSE prototypes (e.g. requirement analysis, design, evaluation) and to showcase the project’s results to relevant target groups. Furthermore, the IMCo is an aggregator in the prototyping phase to involve representatives of the target groups to collect constant feedback on the prototypes developed by IMPULSE. The IMCo has also to be considered as a medium for connection and practical knowledge exchange between participants, providing different engagement possibilities, and as a communication tool useful to disseminate the main project results to a targeted public. Connection to IMPULSE Objectives IMPULSE Community of Practice connects to Objective 5, which is about enabling connections and encounters among researchers, artists, cultural heritage practitioners, D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies CCSIs, entrepreneurs, local institutions, companies, and other relevant stakeholders, through a profiled and effective engagement. As such, IMPULSE Community of Practice (IMCo) promotes hands-on discussion boards about IMPULSE’s focus areas. It works as a hybrid working space – supported by a digital setting and complemented by in-presence events – for practitioners from academia and industries to share practices and learn together, providing them with a space that cultivates the trans-disciplinary know-how behind IMPULSE’s main practical achievements (i.e. prototypes). 3 Scope and Focus Areas Communities of practice are systems of collective critical inquiry and reflection focused on building a shared expertise cultivated over time, to be transformed into opportunities of exchange, new spillover projects and initiatives, innovation movements connected to CH and virtual worlds. As such, they grow around common interests and challenges by members. Building on the need to facilitate peer-to-peer communication in sharing best practices, dos and don’ts coming from different fields, members applying to the IMPULSE Community of Practice will collaborate on practical aspects regarding the future-oriented prototypes (MS1, MS2, MS4), as by project proposal. The prototypes will be created in the following directions:  Education: Teaching & Learning, aiming at exploring and sharing immersive didactic processes and experiences;  Creation: Artistic Research, aiming at expanding digitized heritage through artistic performance and speculative reframing in virtual worlds;  Connection: Creative Industries, delve into different digital asset integration protocols and affording access to content aggregators. Each prototype will consist of at least two multi-user virtual environments and will include assets from the archives of digitized cultural heritage content, contributed to the project by many of the partner institutions. The creation of these virtual worlds will involve participatory processes and input from artists, researchers, and students as well as a greater audience composed of stakeholders, representatives and participants from CCSIs D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies To invite and facilitate interaction on specific topics, the IMCo will be built around the prototypes’ focus areas: Education: Teaching & Learning, Creation: Artistic Research, Connection: Creative Industries. This will be reflected, for example, in the setting of the digital workspace, that will be organized in three main learning channels, each dedicated to the target group of reference; the three areas might be helpful in labeling content in IMCo-related announcements and activities, notifying interested members only. 4 Target Audience The target groups addressed by the IMPULSE Community of Practice are representatives of the user groups considered by IMPULSE: 1. Researchers, students, doctoral students and young scientists; 2. Artists and practitioners involved in art schools as well as stablished artists in relevant areas (VR art, interactive art, sound arts, immersive cinema, etc.); 3. Representatives of the creative and cultural and creative industries (computer games, film and animation); 4. Cultural institutions interested in the digital heritage upcycling processes; 5. Policy Makers connected to the valorization of CH. The IMPULSE Community of Practice will be set up in two rounds. The first round (end at M7) will start by inviting the whole IMPULSE partnership board and existing networks. The second round will involve a broader public, including practitioners active on IMPULSE topics and interested in sharing and learning practices. 5 Setting, engagement, and activities Hybrid setting: digital and physical The IMPULSE Community of Practice will follow a hybrid setting: Digital setting: the IMCo will be supported by an open and easy-to-use digital working space, allowing synchronous and asynchronous text chat, resource sharing via hyperlinks and uploaded files (documents, photos, videos, diagrams), and the possibility to hold video and voice chat. D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies The IMCo will also support the project in addressing impacts on policy and regulation: IMPULSE will develop several solutions that will support recommendation, policies and regulations in the field of digitization. N. of IMCo members that take part in the testing phase of IMPULSE policy briefs: 15-20 D5.2 Setting-up IMPULSE Community of Practice IMPULSE IMmersive digitisation: uPcycling cULtural heritage towards new reviving StratEgies