EOSC EDEN MS13 Report on Curation network school #1

Project Number: 101188015 Start Date of Project: 01/01/2025 Duration: 36 months MS13 Report on Curation network school #1 Dissemination Level PU Due Date of Deliverable 31/10/2025, M10 Actual Submission Date 30/10/2025 Work Package WP4 Expert & Community Engagement Task T4.2 Type Report Version V1.0 Number of Pages p.1 – p.22 Milestone Abstract This report marks the conclusion of EOSC EDEN Milestone 13 by documenting the outcomes of the first expert workshop organised under Task 4.2, which aims to establish a European expert curation and digital preservation network. Held in Leuven on 1–2 October 2025, the workshop gathered 32 experts from 13 countries to collaboratively address challenges and propose strategies for sustaining high-quality digital curation and long-term preservation across diverse research domains. Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the Agency. Neither the European Union nor the granting authority can be held responsible for them. This deliverable is licensed under a Creative Commons Attribution 4.0 International License. MS13 – Curation network school #1 DELIVERY SLIP Contribution Name Partner ORCID Lead author Philipp Conzett UiT 0000-0002-6754-7911 Lead author Svein Høier UiT 0000-0002-9261-8769 Author Micky Lindlar TIB 0000-0003-3709-5608 Contributor Fen Zhang KU Leuven 0000-0001-7135-3960 Contributor Dieuwertje Bloemen KU Leuven 0000-0003-4041-6855 Contributor Terje Klemetsen UiT 0000-0002-2024-1798 Contributor Maria Benauer TIB 0000-0003-1272-886X Contributor Bertrand Caron TIB 0000-0002-3433-9518 Contributor Herve L'Hours UESSEX-UKDATA 0000-0001-5137-3032 Contributor Oliver L. Parkes UESSEX-UKDATA 0009-0001-2142-6081 Contributor Malwina Ciesla PMT 0009-0006-7713-2468 Contributor Anna-Lena Flügel DKRZ 0000-0001-8218-9609 Contributor Michal Mencfel PMT 0000-0003-4876-4053 Contributor Tarcisio Mendes SIB 0000-0002-3175-5372 Contributor Wesley Middelbos CERN 0009-0000-6497-8372 Contributor Karl Presser PMT 0000-0001-7644-4116 Contributor Ana-Claudia Sima SIB 0000-0003-3213-4495 Reviewer Roxanne Wyns KU Leuven 0000-0002-7146-8239 VERSIONING HISTORY Version Date Description Author/Editor/Reviewer v0.1 13/10/2025 Layout and table of content Philipp Conzett v0.2 23/10/2025 First complete draft Philipp Conzett, Svein Høier, Fen Zhang v0.3 23/10/2025 Revise draft assisted by Microsoft Copilot Philipp Conzett v0.4 28/10/2025 Review and provide feedback on draft Maria Benauer, Anna-Lena Flügel, Svein Høier, Micky Lindlar, Tarcisio Mendes, Wesley Middelbos, Roxanne Wyns v1.0 29/10/2025 Review, address feedback, and create final version, assisted by Microsoft Copilot Philipp Conzett, Svein Høier MS13 – Curation network school #1 TERMINOLOGY Terminology/Acronym Definition EOSC European Open Science Cloud – an initiative to provide European researchers with a federated and open multi-disciplinary environment for storing, sharing, and reusing research data EOSC EDEN EOSC EDEN – a Horizon Europe project focused on enabling long-term digital preservation and curation of research data across disciplines TDA Trustworthy Digital Archive FIDELIS A sister project to EOSC EDEN, focused on building a European network of Trustworthy Digital Repositories TDR Trustworthy Digital Repository CPPs Core Preservation Processes – a set of structured processes developed in EOSC EDEN to support consistent and sustainable digital preservation practices TTRAM Transparent, Trustworthy Repository Attributes Matrix – a framework developed in FIDELIS to assess and communicate repository trustworthiness GLAM Galleries, Libraries, Archives, and Museums – cultural heritage institutions often involved in digital curation and preservation DMP Data Management Plan – a formal document outlining how research data will be handled during and after a research project OPF Open Preservation Foundation RDA Research Data Alliance – a global community-driven initiative to develop infrastructure and best practices for research data sharing Skills4EOSC A Horizon Europe project focused on developing skills and training resources for Open Science and EOSC-related activities MS13 – Curation network school #1 Table of Contents 1 Background 1 2 Workshop Objectives 1 3 Workshop Planning and Preparation 2 3.1 Announcement and Outreach 2 3.2 Participant Selection 3 3.3 Pre-Workshop Materials 4 4 Workshop Content 4 4.1 Setting the Scene for the Network 4 4.1.1 Plenary Presentations 4 4.2 Possible Building Blocks for the Network 5 4.2.1 Key Takeaways from the Breakout Groups 6 4.2.2 Plenary Discussion and Topic Prioritization 6 4.3 Roadmapping the Network 7 4.3.1 Group 1 – Regular Knowledge Exchange 7 4.3.2 Group 2 – Resource Provision 7 4.3.3 Group 3 – Core Preservation Processes (CPPs) 8 4.4 Charting the Course: A Handbook for the Network 8 4.5 Reflections on the Workshop 9 5 Main Outcomes 10 5.1 Defining Core Knowledge for the Network 11 5.2 Establishing Arenas for Knowledge Exchange 11 5.3 Leveraging the Handbook for Dissemination 11 5.4 Targeting Disciplines and Digital Object Types 11 5.5 Building Collaborations and Ensuring Sustainability 11 6 Follow-up Action Plan 12 6.1 Communication and Dissemination 12 6.2 Participant Feedback 12 6.3 Formalising the Network 12 6.4 Setting Up Working Groups 13 6.5 Planning Future Events 13 References 14 Appendix: Workshop Agenda 16 MS13 – Curation network school #1 Executive Summary This milestone report documents the outcomes of the first expert workshop organised under Task 4.2 of the EOSC EDEN project, which aims to establish a European expert curation and digital preservation network. The workshop, held in Leuven on 1–2 October 2025, brought together 32 experts from 13 countries to address the challenges of sustaining high-quality digital curation and long-term preservation across diverse research domains. The workshop focused on two key objectives: drafting an initial strategic roadmap for the Network and outlining the structure of a public-facing handbook to support curators and repository managers. Discussions centred on leveraging existing outputs from EOSC EDEN—such as Core Preservation Processes (CPPs), services, and tools—as foundational elements for the Network. Participants also explored governance models, sustainability strategies, and mechanisms for knowledge exchange. The workshop concluded with strong consensus on the need for a collaborative, inclusive, and sustainable Network that supports both experts and emerging practitioners. The gathered insights will guide the next phase of Task 4.2, including the formalisation of the Network, development of working groups, and planning of future events. MS13 – Curation network school #1 1 Background Digital curation plays a vital role in ensuring the long-term preservation and accessibility of research data. It involves actively managing digital objects to maintain their usability, integrity, and relevance over time. Trusted Digital Repositories (TDRs) and Trusted Digital Archives (TDAs) rely on well-defined curation practices to safeguard digital content, but the increasing complexity and diversity of research outputs—combined with rapidly evolving technologies—pose significant challenges. While guidelines and workflows provide a foundation for curation, they are not sufficient on their own. Effective curation requires ongoing collaboration and knowledge exchange among professionals. Peer support and shared experiences help curators adapt to new standards, tools, and disciplinary requirements. Some repositories and archives already participate in national or institutional networks to build shared knowledge resources. However, these efforts vary widely across disciplines and data types, and many lack a strong focus on digital preservation and data quality. To address these gaps, EOSC EDEN Task 4.2 aims to establish a European expert curation and digital preservation network (hereafter referred to as the Network). This initiative seeks to create a sustainable, multi-national platform for curators and preservation specialists to collaborate, share expertise, and harmonize practices across domains. The Network will: ● Support curators, digital preservation practitioners and repositories by providing access to shared resources, templates, and best practices. ● Facilitate knowledge exchange through workshops, working groups, and interactive platforms. ● Promote data quality and digital preservation as integrated goals across disciplines. ● Ensure sustainability by embedding the Network into existing organizational and community structures. Although the final name of the Network is still under discussion, its purpose is clear: to empower curators and digital preservation professionals across Europe to work together toward robust, interoperable, and future-proof data stewardship. 2 Workshop Objectives As part of the effort to establish a European expert curation and digital preservation network (the Network), EOSC EDEN Task 4.2 is organizing two milestone workshops during the project period—one in Month 10 (October 2025) and another in Month 22 (October 2026). These workshops are designed to gather expert input and foster collaboration around the development of the Network. The first workshop, held in Leuven, Belgium on October 1–2, 2025, served as a foundational event. It brought together experts from within and beyond the EOSC EDEN project to contribute to two key objectives: Objective 1: Drafting a Strategic Roadmap for the Network Participants were invited to explore and define the strategic direction of the Network. This included: 1 MS13 – Curation network school #1 ● Clarifying the Network’s purpose and scope. ● Identifying strategic goals and roles. ● Proposing concrete tasks and activities. ● Discussing pathways for sustainable growth and long-term impact. Guiding questions included: ● What should the Network aim to achieve? ● How can it be effectively established and maintained? ● What value will it offer to its members and the broader community? Objective 2: Outlining the Network Handbook The second objective focused on shaping the content and structure of a public-facing handbook (Deliverable D4.2, due December 2026). The handbook is intended to: ● Define roles and responsibilities in curation and digital preservation. ● Address quality assessments (technical, standards-based, and scientific). ● Support reuse across disciplines and data types. ● Provide practical guidance for curators and repository managers. Participants discussed: ● The purpose and intended audience of the handbook. ● Key topics and formats to include. ● Strategies for maintaining and updating the resource over time. Together, these two objectives laid the groundwork for building a collaborative, sustainable, and impactful expert network that supports digital curation and preservation across Europe. 3 Workshop Planning and Preparation To ensure the success of the first EOSC EDEN expert curation workshop, a series of coordinated communication and logistical activities were carried out in advance. 3.1 Announcement and Outreach The workshop was publicly announced via the joint EOSC EDEN–FIDELIS website, outlining the event’s objectives, location, and registration details. A targeted Call for Participation was released in June 2025, inviting applications from experts in research data curation and digital preservation. The announcement was also shared through EOSC EDEN’s social media channels, including LinkedIn and Bluesky, and distributed via email to relevant professional communities. These efforts resulted in 56 external applications, from which 20 external experts were selected to ensure a balanced representation across: ● Disciplines ● Types of organizations 2 MS13 – Curation network school #1 ● Repository models (generalist/specialist) ● Data types and digital objects They were joined by 14 internal project participants, resulting in a final group of 32 attendees after two cancellations. 3.2 Participant Selection The final group of selected participants consisted of 32 experts in research data curation and digital preservation, representing organizations from 12 European countries and Canada. This diverse group brought together a wide range of perspectives, disciplinary backgrounds, and institutional experiences, contributing to a rich and inclusive workshop environment. The selection aimed to ensure balanced representation across: ● Geographic regions ● Types of organizations (e.g., universities, national archives, data services) ● Repository models (generalist and specialist) ● Expertise in both technical and domain-specific aspects of curation and preservation Below is the list of participating experts and their affiliations (participants directly involved in EOSC EDEN or FIDELIS are marked E and F, respectively): ● Agnes Jasinska – Digital Curation Centre (DCC), University of Edinburgh ● Bertrand Caron – TIB - Leibniz Information Centre for Science and Technology (E) ● Beth Knazook – Digital Repository of Ireland ● Daina Kosīte – VPC - The Higher Education and Science Information Technology Shared Service Centre ● Dieuwertje Bloemen – KU Leuven (E) ● Fen Zhang – KU Leuven (E) ● Francesco Gelati – University of Hamburg Archives ● Hervé L'Hours – UK Data Service, UK Data Archive, University of Essex (E, F) ● Ioana Maria Cortea – National Institute for Research and Development in Optoelectronics INOE 2000 ● Justin Simpson – Artefactual Systems ● Kai Naumann – Landesarchiv Baden-Württemberg ● Karl Presser – Premotec GmbH (E) ● Katharina Markus – ZB MED – Information Centre for Life Sciences ● Kris Dekeyser – KU Leuven (E) ● Lucie Marie – Sciences Po, Centre for socio-political data (CDSP) ● Marcel Ras – Vrije Universiteit Amsterdam, University Library ● Maria Benauer – TIB - Leibniz Information Centre for Science and Technology (E) ● Mateusz Pawlik – University of Salzburg / Austrian NeuroCloud ● Micky Lindlar – TIB - Leibniz Information Centre for Science and Technology (E) ● Milena Dobreva – University of Strathclyde ● Neil Jefferies – Open Preservation Foundation (OPF) & University of Oxford (E) ● Olivier Rouchon – CNRS - Centre national de la recherche scientifique (F) ● Paul Stokes – Jisc ● Philipp Conzett – UiT The Arctic University of Norway (E, F) 3 MS13 – Curation network school #1 ● Robin Rice – Library Research Support, University of Edinburgh (F) ● Sharon McMeekin – Preserve Together ● Svein Høier – UiT The Arctic University of Norway (E) ● Tarcisio Mendes de Farias – SIB Swiss Institute of Bioinformatics (E, F) ● Terje Klemetsen – UiT The Arctic University of Norway (E, F) ● Tuomas J. Alaterä – Finnish Social Science Data Archive (FSD), Tampere University (F) ● Valentijn Gilissen – DANS - Data Archiving and Networked Services ● Wesley Middelbos – CERN - European Organization for Nuclear Research (E) This carefully curated group ensured a broad and informed discussion throughout the workshop, laying a strong foundation for the development of the Network. 3.3 Pre-Workshop Materials To help participants prepare, the organizing team provided: ● A Workshop Readings and Resources document with background materials and guidance. ● A Participants Document for attendees to introduce themselves and share professional profiles. ● A Practical Guide with logistical details and instructions for the event. These resources ensured that participants arrived well-informed and ready to contribute meaningfully to the workshop discussions. 4 Workshop Content This chapter provides a structured summary of the workshop’s content, based on the agenda and outcomes from both breakout and plenary sessions. For clarity, the two-day event is divided into four half-day segments, presented chronologically. 4.1 Setting the Scene for the Network (First half of Day 1 – October 1, 2025) The first half-day focused on introducing the EOSC EDEN and FIDELIS projects and establishing the broader context for the Network. The aim was to familiarize participants with key concepts and potential building blocks for the Network. 4.1.1 Plenary Presentations The following presentations were delivered to provide foundational insights: 1. Introduction to the EOSC EDEN & FIDELIS Projects and Workshop Philipp Conzett https://doi.org/10.5281/zenodo.17291818 2. EOSC EDEN WP1: Data and Process Framework for Long-Term Digital Preservation Micky Lindlar https://doi.org/10.5281/zenodo.17307565 4 MS13 – Curation network school #1 The following sections summarise the main outcomes of the workshop, reflecting the collective insights, priorities, and proposals developed by participants. 5.1 Defining Core Knowledge for the Network Participants identified the Core Preservation Processes (CPPs) developed in WP1 as foundational knowledge to be shared and implemented across the Network. Additional resources from WP2—such as services, tools, and registries—were also highlighted as essential components. The Network was envisioned as both an implementation network (applying EOSC EDEN outputs) and a competence network (supporting skill development and knowledge exchange). 5.2 Establishing Arenas for Knowledge Exchange Regular meetings, workshops, and interactive events were proposed as central mechanisms for fostering collaboration. These arenas would support both face-to-face and virtual engagement, helping to scale expertise and build community across Europe. 5.3 Leveraging the Handbook for Dissemination The Network handbook was seen as a key tool for promoting best practices and supporting curators and digital preservation practitioners at various levels of expertise. Participants emphasized the importance of making the handbook: ● User-centred and accessible ● Interactive and searchable ● Machine-readable and version-controlled ● Rich in practical examples, tutorials, and user journeys 5.4 Targeting Disciplines and Digital Object Types Rather than creating multiple networks, participants supported the development of a single, inclusive Network that caters to diverse disciplines and data types. The seven beacon disciplines defined in EOSC EDEN will serve as initial focal areas. 5.5 Building Collaborations and Ensuring Sustainability Embedding the Network within existing initiatives—particularly FIDELIS—was identified as a strategic priority. Other potential partners include: ● EOSC Competence Centres (via Skills4EOSC) ● The Research Data Alliance (RDA) ● The EVERSE project and other EOSC-related efforts These collaborations are expected to enhance the Network’s visibility, relevance, and long-term sustainability. 11 MS13 – Curation network school #1 6 Follow-up Action Plan Building on the outcomes of the workshop, the following actions are planned to ensure continued momentum and progress in establishing the Network. 6.1 Communication and Dissemination A blog post summarising the workshop—including the agenda, key outcomes, and names and affiliations of participants (with consent)—was published on the EOSC EDEN–FIDELIS website and shared via LinkedIn and Bluesky. This post serves both as a record of the event and a tool for broader engagement with the research data curation and preservation community. The presentations held during the event were added to the Zenodo EOSC EDEN community and have been automatically pushed to the EU Open Research Repository from there. 6.2 Participant Feedback To gather insights for future improvements, all participants were invited to complete a post-event evaluation form. The feedback will be analysed and used to inform the planning of the second workshop and other future activities under Task 4.2. 6.3 Formalising the Network To ensure the Network becomes operational by the end of the EOSC EDEN project, the following actionable steps are proposed to formalise its structure, purpose, and sustainability: ● Define and document the Network’s purpose and scope Consolidate feedback from breakout sessions and post-event evaluations into a clear statement of the Network’s mission, strategic goals, and target audiences. This should include its role as both an implementation and competence network. ● Translate workshop insights into actionable goals and methods Structure the key takeaways from the breakout groups into thematic categories (e.g., governance, knowledge exchange, resource stewardship). Develop a matrix linking these categories to EOSC EDEN outputs such as CPPs, services, and tools. ● Conduct internal review and prioritisation Circulate the structured goals and methods within the EOSC EDEN consortium for feedback and ranking. Use this input to identify priority areas for further development and alignment with ongoing project tasks. ● Test and validate goals with stakeholders Apply multi-stakeholder engagement tools (e.g., surveys, workshops, pilot activities) to test the relevance and feasibility of proposed goals and methods. This will ensure the Network reflects the needs of both internal and external stakeholders. ● Explore governance and sustainability models Investigate potential governance structures (e.g., steering committee, advisory board) and business models (e.g., membership-based, hosted by existing organisations). Consider embedding the Network within FIDELIS or partnering with organisations such as OPF or RDA. 12 MS13 – Curation network school #1 ● Decide on a name and branding strategy Facilitate a naming process that reflects the Network’s identity and values. Develop a branding strategy to support visibility and engagement across Europe. 6.4 Setting Up Working Groups Working groups will serve as the primary mechanism for gathering expert input and testing EOSC EDEN outcomes in real-world contexts. Their role is to ensure that the Network’s goals, methods, and resources are relevant, practical, and inclusive. The following steps could serve as a starting point for structuring and activating the working groups to support this process. ● Establish thematic working groups aligned with intended EOSC EDEN outputs Create initial working groups focused on key areas such as: ○ Core Preservation Processes (CPPs) ○ Resource provision (e.g., templates, guidelines, registries) ○ Knowledge exchange formats and arenas ○ Handbook development and maintenance ● Define clear objectives and deliverables for each group Each group should have a defined scope, timeline, and expected outputs. These may include feedback reports, prototype resources, validation of EOSC EDEN tools, or feedback on the Network handbook. ● Ensure inclusive and cross-disciplinary participation Invite both internal project members and external experts to participate. Aim for diversity in expertise, institutional background, and geographic representation to reflect the pan-European nature of the Network. ● Facilitate regular interaction and collaboration Support working groups with dedicated communication channels (e.g., mailing lists, collaborative platforms), regular meetings, and access to relevant EOSC EDEN materials. Encourage cross-group collaboration where appropriate. ● Use working groups to validate and improve EOSC EDEN outputs Leverage the groups to test the usability, relevance, and adaptability of EOSC EDEN deliverables such as CPPs, services, and tools. Feedback from these activities will inform revisions and future development. ● Document and disseminate group outcomes Ensure that the work of each group is documented and shared with the broader community. This includes publishing findings, contributing to the Network handbook, and presenting at future workshops or events. 6.5 Planning Future Events Building on the strong engagement and valuable insights from the first workshop, future events should be designed to deepen collaboration, validate project outputs, and foster community building across the Network. The following suggestions reflect key takeaways from participant reflections and breakout group discussions: ● Organise a second in-person workshop EOSC EDEN has allocated a budget for a follow-up physical event (milestone 15). This workshop 13 MS13 – Curation network school #1 should focus on evaluating progress in formalising the Network, showcasing working group outcomes, and refining the Network handbook. It should also provide space for strategic planning around sustainability and governance. ● Facilitate regular online engagement To maintain momentum between major events, a series of online meetings, webinars, and working group sessions should be scheduled. These formats will support ongoing knowledge exchange, allow for iterative feedback on EOSC EDEN outputs, and ensure inclusive participation across Europe. ● Use events to test and disseminate EOSC EDEN outputs Future events should serve as arenas for testing tools, services, and frameworks such as the Core Preservation Processes (CPPs). Participants can provide feedback on usability, relevance, and integration into their institutional workflows. ● Support community building and peer learning Events should include formats that foster informal exchange and mentorship, particularly for smaller institutions and emerging practitioners. This could include roundtables, peer consultancy sessions, and thematic networking activities. ● Align events with strategic partnerships Where possible, events should be co-organised or aligned with initiatives such as FIDELIS, OPF, RDA, and EOSC Competence Centres. This will enhance visibility, avoid duplication, and strengthen the Network’s position within the broader European research data ecosystem. ● Ensure accessibility and inclusivity Future events should be designed to accommodate varying levels of expertise and institutional capacity. This could include offering multilingual support, hybrid formats, and travel grants where feasible. These activities will help sustain engagement, validate project outcomes, and support the co-creation of the Network. References Conzett, P. (2025, October 8). Slides on Introduction to the EOSC EDEN & FIDELIS projects at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. EOSC EDEN European Expert Curation and Digital Preservation Network Workshop, Leuven, Belgium. Zenodo. https://doi.org/10.5281/zenodo.17291819 Conzett, P. (2025, October 8). Slides on Resources outside EOSC EDEN and FIDELIS at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. EOSC EDEN European Expert Curation and Digital Preservation Network Workshop, Leuven, Belgium. Zenodo. https://doi.org/10.5281/zenodo.17291849 Høier, S. (2025, October 9). Slides on Other Networks and Collaboration at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. EOSC EDEN European Expert Curation and Digital Preservation Network Workshop , Leuven, Belgium, October 1-2, 2025. Zenodo. https://doi.org/10.5281/zenodo.17302160 14 MS13 – Curation network school #1 Kleemola, M., Alaterä, T. J., & Verburg, M. (2025, June 4). FIDELIS: Uniting the European digital data repository community beyond finite project efforts. IASSIST 2025, Bristol, UK. Zenodo. https://doi.org/10.5281/zenodo.15642284 Klemetsen, T. (2025, October 8). Slides on Discipline-specific Requirements, Validation and Future Use at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. EOSC EDEN European Expert Curation and Digital Preservation Network Workshop, Leuven, Belgium. Zenodo. https://doi.org/10.5281/zenodo.17293244 L'Hours, H. (2025, October 1). Slides on the Introduction of FIDELIS TTRAMatrix at the EOSC EDEN Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. Zenodo. https://doi.org/10.5281/zenodo.17292806 Lindlar, M. (2025, October 1). Slides on EOSC EDEN WP1: Data & Process Framework for Long-Term Digital Preservation at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. 1st EOSC EDEN Expert Curation and Digital Preservation Network Workshop, Leuven, Belgium. Zenodo. https://doi.org/10.5281/zenodo.17307566 Lindlar, M. (2025, October 1). Slides on The EOSC EDEN Core Preservation Processes (CPPs) at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. 1st EOSC EDEN Expert Curation and Digital Preservation Network Workshop, Leuven, Belgium. Zenodo. https://doi.org/10.5281/zenodo.17307689 Middelbos, W. (2025, October 8). Slides on First Iteration of Specifications and Architecture at the EOSC EDEN European Expert Curation and Digital Preservation Network Workshop on 1-2 October 2025. Zenodo. https://doi.org/10.5281/zenodo.17292135 15 MS13 – Curation network school #1 Appendix: Workshop Agenda Day 1 – October 1, 2025 Theme The theme of day 1 of the workshop is Setting the Scene for the European Expert Curation and Digital Preservation Network (henceforth: Network). Objectives The main objectives of day 1 of the workshop are to establish relevant context for the Network and become familiar with and assess possible building blocks to be used in the Network. Schedule 09:00–09:30 Welcome and registration 09:30–12:30 Plenary Session 1: Background of the Network 09:30 Practical information (Fen Zhang) (4 min.) 09:35 Introduction to the EOSC EDEN & FIDELIS projects and the workshop (Philipp Conzett) (19 min.) Notes: Svein Høier 09:55 The EOSC EDEN and FIDELIS landscape Session chair: Dieuwertje Bloemen Notes: Svein Høier Presentations: ● EOSC EDEN WP1: Data and Process Framework for Long-Term Digital Preservation. Objectives, concepts and results so far. (Micky Lindlar) (9 min.) ● EOSC EDEN WP2: Long-term Access and Preservation Services & Tools. Objectives, concepts and results so far. (Wesley Middelbos) (9 min.) ● EOSC EDEN WP3: Discipline-specific Requirements, Validation and Future Use. Objectives, concepts and results so far. (Terje Klemetsen) (9 min.) ● FIDELIS: Establishing a European Network of Trustworthy Digital Repositories. Objectives, concepts and results so far. (Philipp Conzett & Hervé L'Hours) (9 min.) 16 MS13 – Curation network school #1 Questions and discussion (15 min.) 10:50 Break (15 min.) 11:05 The EOSC EDEN and FIDELIS landscape (cont.) Session chair: Dieuwertje Bloemen Notes: Terje Klemetsen Presentations: ● The EOSC EDEN Core Preservation Processes (CPPs) (Micky Lindlar) (25 min.) ● The FIDELIS Transparent, Trustworthy Repository Attributes Matrix (TTRAM) (Hervé L'Hours) (9 min.) Questions and discussion (15 min.) 11:55 The Curation and Digital Preservation landscape Session chair: Hervé L'Hours Notes: Dieuwertje Bloemen Presentations: ● Resources outside EOSC EDEN and FIDELIS (Philipp Conzett) (9 min.) ● Other networks and collaborations (Svein Høier) (9 min.) Questions and discussion (10 min.) 12:25 Practical information (Fen Zhang) (4 min.) - Group photo 12:30–14:00 Lunch 14:00–15:20 Breakout Session 1: Possible building blocks for the Network 14:00 In plenary: Introduction to breakout session 1 (Philipp Conzett) (8 min.) Notes: Bertrand Caron The approaches and methods may be decided by the group chairs, attending to the following guidelines: Guideline 1: The main focus of each group is on the overall objectives of the workshop which is to discuss and get input to the foundation of the Network. The main question to be asked is: How does your breakout group topic relate to the Network? For example: ● Groups 1 & 2: What should the role of the CPPs and services & tools be in the Network? What role should the Network have for the further development and sustainment of the CPPs and services & tools? ● Group 3: How should the Network relate to other networks 17 MS13 – Curation network school #1 and initiatives? How should the Network differ from those? How can lessons learnt from other networks and initiatives inform and guide the foundation of the Network? Guideline 2: In addition to documenting their discussions and work, each breakout group will identify at least three key takeaways or issues they think should inform and guide the discussions and work on workshop day 2. Note that the key takeaways may also relate to other topics than the main topic of the breakout group. Guideline 3: In the plenary session following the breakout session, each breakout group chair will need to summarize their discussions and pitch up to three main takeaways or issues, making sure to: ● Clearly explain how each takeaway or issue is related to the main objectives of the workshop. ● Briefly explain why the selected takeaway or issue is important for the discussions on day 2 (= what the Network should be, what activities it should carry out, how it should be organized, etc. + what the Network handbook should be). Participants are asked to choose a breakout group based on their interest and expertise. Each group should ideally consist of 10–15 people. If the distribution turns out to be uneven, the organizers may assign EOSC EDEN and FIDELIS project participants to specific groups to help balance the discussions. 14:10 Group 1: Core Preservation Processes (CPPs) Chair: Micky Lindlar /Bertrand Caron Notes: Maria Benauer Group 2: Services & tools Chair: Wesley Middelbos Notes: Terje Klemetsen Group 3: Other networks and initiatives Chair: Karl Presser Notes: Svein Høier 15:20–15:30 Break (10 min.) 15:30–16:30 Plenary Session 2: Discussion of breakout groups 15:30 Main takeaways and issues from breakout groups (60 min.) Session chair: Philipp Conzett Notes: Fen Zhang Presentations and pitches: Each breakout group chair will summarize their discussions and pitch up to three main takeaways or issues they think should inform and guide the discussions and work on day 2 of the workshop, attending to the following guidelines: ● Clearly explain how each takeaway or issue is related to the main objectives of the workshop. ● Briefly explain why the selected takeaway or issue is important 18 MS13 – Curation network school #1 for the discussion and work on day 2 (= what the Network should be, what activities it should carry out, how it should be organized, etc. + what the Network handbook should be). Groups: ● Group 1: Core Preservation Processes (CPPs) (Micky Lindlar/Bertrand Caron) (8 min.) ● Group 2: Services & tools (Wesley Middelbos) (8 min.) ● Group 3: Other networks and initiatives (Karl Presser) (8 min.) Questions and discussion (30 min.) 16:30–16:35 Short break (5 min.) 16:35–16:55 Plenary Session 3: Next steps (a poll) (35 min.) 16:30 Poll (Dieuwertje Bloemen) (8 min.) (presentation) We run an anonymous poll to rank the suggested key takeaways or issues to guide the breakout groups on day 2. Poll results and next steps (Dieuwertje Bloemen) (8 min.) (presentation) Notes: Svein Høier We briefly discuss the poll results and suggest topics to be selected for day 2 breakout groups. Based on the poll results and discussion as well as considering a good spread in topics, the organizers will identify three topics for the groups of the breakout sessions on day 2 and voluntell chairs and note taking responsibles. 16:55–17:00 Closing day 1 and practical information (Dieuwertje Bloemen) (4 min.) 17:00–18:00 Free Time including a 20-minute walk to the city center 18:00–19:15 (Optional) KU Leuven heritage walking tour (contact: Dieuwertje Bloemen & Fen Zhang) 19:15– (Optional) Social dinner in the city center (contact: Dieuwertje Bloemen & Fen Zhang) 19 MS13 – Curation network school #1 Day 2 – October 2, 2025 Theme The theme of day 2 of the workshop is Charting the Course: Outlining a Strategic Roadmap and a Handbook for the Network. Objectives The objectives of day 2 of the workshop are to discuss and outline a strategic plan and roadmap and a handbook for the Network. Schedule 08:30–09:00 Welcome Note: Coffee will be provided after 09:00. 09:00–09:05 Practical information (Fen Zhang) (4 min.) 09:05–09:45 Breakout Session 2: Roadmapping the Network Objective: Discuss and outline a strategic plan and roadmap for the Network 09:05 In plenary: Introduction to day 2 (Philipp Conzett) (18 min.) Notes: Tarcisio Mendes de Farias 09:25 Group 1: Regular knowledge exchange on curation and digital preservation Chair: Tarcisio Mendes de Farias Notes: Fen Group 2: Resource provision (e.g., templates, guidelines, registries) Chair: Karl Presser Notes: Svein Group 3: CPPs (e.g., mapping with tools and services, and maintaining the CPPs) Chair: Micky Lindlar Notes: Maria 10:50–11:00 Break (10 min.) 11:00–11:55 Plenary Session 4: Discussion of breakout groups 11:00 Core issues and outcomes from breakout groups Session chair: Philipp Conzett Notes: Maria Benauer Presentations: ● Group 1 (Tarcisio Mendes de Farias) (5 min.) 20