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Open Source Software vs Commercial Software: A Comparative Study on Library Automation - A Need of Engineering Colleges in Pune Region Maharashtra

Author: Shaikh, Jawed K.; Saigal, Dr. Anupam
Publisher: Zenodo
DOI: 10.5281/zenodo.17710360
Source: https://zenodo.org/records/17710360/files/171047..pdf
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Open Sou ce So wa e s Comme cial So wa e: A Compa a i e S udy on
Lib a y Au oma ion - A Need o Enginee ing Colleges in Pune Region
Maha ash a
Jawed K. Shaikh1,D . Anupam Saigal2
1Reseach Schoole , Sun ise Uni e si y,Alwa , Rajas han.
2 Assis an P o esso , Sun ise Uni e si y,Alwa , Rajas han.
Email-[email p o ec ed]m
Manusc ip ID:
JRD -2025-171047
ISSN: 2230-9578
Volume 17
Issue 10(II)
Pp. 199-205
Oc obe 2025
Submi ed: 20 Oc . 2025
Re ised: 26 Oc . 2025
Accep ed: 27 Oc . 2025
Published: 31 Oc . 2025
Abs ac In oday's mode n echno-sa y in o ma ion age, lib a ies equi e e icien and use - iendly
sys ems o manage hei as collec ions and se e pa ons e ec i ely. In eg a ed Lib a y Managemen
Sys ems (ILMS) is compu e -based o manage in e nal and ex e nal lib a y esou ces as well as a angible
asse . as add esses his need by o e ing a cen alized pla o m ha au oma es co e lib a y unc ions,
g ow h in he knowledge, and di e en ypes o lib a ies. To help manage he lib a y budge u iliza ion,
lib a y collec ion, and de elopmen . So wa e's di e en modules ocus on simpli ying lib a y wo k like
ci cula ion, ca aloguing, acquisi ion, OPAC, e c. This pape pu pose is o in o ma ion on open-sou ce
so wa e and comme cial so wa e in o ma ion.
Keywo ds
In eg a ed Lib a y Managemen Sys ems (ILMS), Open Sou ce So wa e, Comme cial so wa e,
eewa e so wa e, Lib a y Au oma ion e c.
1. In oduc ion
Lib a y au oma ion is c ucial o he e icien managemen o lib a y esou ces in enginee ing
colleges. Wi h he inc easing need o digi al access and managemen , ins i u ions mus choose
be ween open-sou ce so wa e (OSS) and comme cial so wa e (CS). This s udy compa es
bo h ypes, analyzing hei applicabili y, bene i s, and challenges in he con ex o enginee ing
colleges in Maha ash a.
Lib a y au oma ion in ol es managing and au oma ing lib a y ac i i ies ha a e using
compu e -based. Now ypes o lib a y managemen so wa e a e a ailable in he ma ke . Be o e
he au oma ing lib a y sys ems need o ind sui able lib a y managemen so wa e o he lib a y
equi emen s. Many ypes o so wa e a e a ailable now, in ha so wa e selec ed as pe hei
lib a y equi emen s ul ils. Open sou ce so wa e OSS and comme cial so wa e bo h ypes o
solu ions a e a ailable. Lib a y au oma ion in ol es managing and au oma ing lib a y ac i i ies
using compu e s. Open-sou ce so wa e p o ides a cos -e ec i e solu ion o lib a ies wi h
limi ed unds, allowing hem o s ay up- o-da e wi h he la es echnology.
2. Li e a u e Re iew
The e is much li e a u e a ailable on OSS and comme cial lib a y so wa e a na ional and
in e na ional le els. An OSS so wa e ad an age, d awbacks and issues o Koha, MyLib a y,
In omine, LOCKSS, Libp oxy, and Jake his so wa e p o ide basic and gene al in o ma ion
(B e hau , 2002).De elopmen o OSS applica ions, se ice and comple es a eas o eme ging
so wa e men ion. Lib a y ends,
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Add ess o co espondence:
Jawed K. Shaikh,Reseach Schoole , Sun ise Uni e si y,Alwa , Rajas han.
How o ci e his a icle:
Jawed K. Shaikh, Anupam Saigal,(2025 ), “Open Sou ce So wa e s Comme cial So wa e: A
Compa a i e S udy on Lib a y Au oma ion - A Need o Enginee ing Colleges in Pune Region
Maha ash a”,Jou nal o Resea ch & De elopmen , 17(10(II)),199-205
O iginal A icle
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suppo s, shi ing om locally o de eloped sys em and de elopmen o endo s sys ems e c. main ains (B eeding,
Ma shall 2002).
P o ide gene al in o ma ion OSS sys ems and in he E e g een so wa e in es iga es issues and loca ions ela ed
Chinese language (Zou, Q. and Liu, G. 2009).
Discuss ea u es in b ie ly OSS lib a y managemen so wa e and Digi al lib a y so wa es o he E e g een, A an i,
Koha, OpenBiblio, PhpMyLib a y, NewGenlib, DSpace, G eens one e c (Reddy, T. R. and Kuma , K. 2013). P esen
in o ma ion, e alua ion, de elopmen and suppo o basic unc ions like OPAC, ca aloguing, ci cula ion, p o ide
in o ma ion o sou ce code, scalabili y o OSS so wa e (Boss, R. W. 2005 & 2008).
Mulle is iden i ied wen y OSS lib a y managemen sys ems including e alua ing and apply h ee-s ep c i e ia o
so wa e (Mulle , T. 2011). Wang explains oday's lib a y sys em as well as desc ibes nex -gene a ion lib a y
managemen sys ems, a chi ec u e, wo k low, disco e y laye and se ice o Alma and Kauli OLE ILMS (Wang and
Dawes 2012).
Compa ison in open sou ce so wa e and p op ie a y so wa e p o ides a good unde s anding o cu en s udies. The e
is an explana ion o simila echnological s anda ds, di e en pla o ms, su ace ables and a ies esea ch a icles
(Gau i, S. and Soni, R. 2016).
3. Objec i es o he S udy
 To unde s and he concep o open-sou ce and comme cial lib a y managemen so wa e.
 To compa e OSS and CS in e ms o ea u es, cos , suppo , cus omiza ion, and pe o mance.
 To iden i y he so wa e p e e ence in enginee ing colleges o Maha ash a.
 To ecommend sui able solu ions based on college needs and budge .
4. Me hodology
Type o S udy: Compa a i e and Analy ical
Da a Collec ion:
1. P ima y Da a: Su ey/ques ionnai es/in e iews wi h lib a ians, IT s a .
2. Seconda y Da a: Li e a u e e iew, so wa e manuals, case s udies.
3. Sample: Enginee ing college lib a ies in Pune, Kolhapu , Sangali, Sa a a ci ies in Maha ash a.
5. Lib a y Au oma ion
Au oma ion is he use o au oma ed machine y and echnology o pe o m asks ha humans p e iously comple ed.
Compu e applica ion is used in he se ices and a ious ope a ions o lib a ies. One way o hink o a compu e sys em
is as a high-speed, au oma ed in o ma ion anspo a ion de ice (called ha dwa e and compu e so wa e). A compu e 's
physical pa s a e e e ed o as i s ha dwa e, and i s so wa e is a collec ion o ins uc ions ha he ha dwa e is
supposed o ollow. A compu e can only ope a e when he ha dwa e and so wa e a e bo h compa ible and con igu ed
app op ia ely.
Acco ding o he Ame ican Lib a y Associa ion (ALA), lib a y au oma ion is de ined as " he use o compu e s and
ela ed echnologies o ca y ou lib a y ope a ions, such as acquisi ions, ca aloging, ci cula ion, and e e ence."
His o y o ILMS (Gene a ions)
His o y o In eg a ed Lib a y Managemen Sys ems ILMS lib a y so wa e has come a long way since he 1780s o
1930s i s beginning, he ca ds ca alog was s a ed in he ea lies phase. (P a heepan, T. 2011) In he yea 1960s
lib a ies a e aken bene i s o compu e echnology o using Machine Readable Ca aloguing MARC a e s a ed.
a. 1950s o 1960s
 The ea lies lib a y au oma ion sys em in oduced o ci cula ion and ca aloguing unc ions a e limi ed
 S andalone unin eg a ed applica ions compu e s a e used.
 No s anda d me ada a o use
 Func ions a e limi ed in capabili ies and use - iendliness
b.1961s o 1970s
 De elopmen o s anda d da abase managemen sys ems DBMS adap ions
 Me ada a s anda ds a e a ailable o he bibliog aphic eco ds MARC
 Minicompu e s and mic ocompu e s a e adap ions
 Bibliog aphic da a and cen alized ca aloguing, dis ibu ed ca ds s a ed o exchange
 Vende s s a ed o de eloping lib a y managemen sys ems
c. 1971s - 1990s
 In 1980s pe sonal compu e ise
 Lib a ies ha e s a ed ne wo king LANs and WANs o connec o he lib a ies
 In oduced ea u es such as online public access ca alogs OPAC
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 GUI In e ac i e applica ion and clien -se e -based a chi ec u e
 Possible ede a ed sea ching in o ma ion sea ching p o ocol h ough Z39.50
 RDBMS and SQL-based sea ch sys ems used o back ends
In e ne gene a ion
a. Web1.0
 In oduc ion o Online Public Access Ca alog (OPAC) hos ed on web se e s.
 Adop ion o new clien -se e sys ems le e aging web echnology o da a s o age and ansac ion p ocessing,
acili a ed by he a ailabili y o a o dable in e ne connec i i y.
 En y o open-sou ce ope a ing sys ems like Linux in o he scene.
 Con inued eliance on ela ional da abase managemen sys ems (RDBMS) o backend in as uc u e, wi h sea ch
sys ems p edominan ly based on SQL.
 Eme gence o isually ich g aphical use in e aces (GUI) c a ed using ools like Visual Basic and Visual C++.
 Rise o de elopmen pla o ms such as Ja a and .NET o c ea ing web applica ions.
b. The Web 2.0 E a
 O dina y indi iduals ac i ely con ibu ed o he web h ough channels such as blogs, wikis, podcas s, and social
ne wo ks, al e ing he expec a ions o lib a y use s ega ding hei in e ac ions wi h lib a ies and lib a y
managemen sys ems (LMS).
 Dissa is ac ion g ew wi h he igid and in lexible na u e o adi ional lib a y managemen sys ems (LMS) and
online public access ca alogs (OPACs).
 Ad ancemen s like web se ices, inc eased in e ope abili y, and he in oduc ion o RSS/A om eeds led o
enhanced use expe iences, exempli ied by pla o ms like Amazon books and eBay.
 Open-sou ce so wa e has gained ele ance in he ma ke , o e ing al e na i es o p op ie a y sys ems.
 The comme cial ma ke wi nessed consolida ions and me ge s, e lec ing signi ican shi s wi hin he indus y.
 Ins i u ions sough imp o ed in eg a ion o LMS wi h eme ging en e p ise applica ions o mee e ol ing demands.
 The in e ne eme ged as he p ima y pla o m o so wa e de elopmen , shi ing i s ole om being solely an
in o ma ion condui o os e ing ac i e use pa icipa ion.
c. The Web 3.0 E a
 Lib a ies inco po a e linked da a p inciples o in e connec and expose hei collec ions, enabling mo e
comp ehensi e and in e connec ed access o in o ma ion.
 Lib a ies explo e he po en ial o block chain o anspa en and secu e managemen o digi al asse s, including
au hen ica ion, licensing, and copy igh .
 Lib a ies expe imen wi h VR echnologies o c ea e imme si e lea ning expe iences, i ual ou s, and
simula ions, en iching use engagemen and in e ac ion
 Lib a ies in eg a e AR applica ions o o e lay digi al in o ma ion on o physical spaces, enhancing disco e y,
explo a ion, and unde s anding o esou ces
 Lib a ies employ ad anced analy ics and use p o iling echniques o deli e ailo ed se ices, con en
ecommenda ions, and in e ac i e expe iences o pa ons
 Lib a ies deploy IoT de ices o eal- ime moni o ing o lib a y spaces, esou ce u iliza ion, and en i onmen al
condi ions, op imizing ope a ions and se ices
 Lib a ies le e age AI and machine lea ning algo i hms o imp o e se ices such as ecommenda ion sys ems,
pe sonalized sea ch, and con en analysis
 Lib a ies p io i ize da a p i acy and secu i y measu es, implemen ing obus p o ocols and echnologies o
sa egua d use in o ma ion and digi al asse s
d. The Web 4.0 E a
 By using a i icial gene al in elligence (AGI), lib a ies could de elop e y in elligen sys ems ha can comp ehend
and eac o in ica e cus ome inqui ies, enhancing sea ch e iciency and sugges ion sys ems.
 Lib a ies ha e he po en ial o engage in dis ibu ed knowledge ne wo ks, which acili a e he gene a ion,
exchange, and e i ica ion o in o ma ion among dispe sed pla o ms while main aining da a in eg i y and
owne ship.
 Lib a ies migh build ully imme si e lea ning en i onmen s, i ual lib a ies, and in e ac i e educa ional
simula ions by adop ing cu ing-edge imme si e echnology like ex ended eali y (XR).
 The po en ial o quan um compu ing o p ocess massi e olumes o da a quickly, enabling ex ensi e da a analysis,
enc yp ion, and op imiza ion o lib a y ope a ions, may be explo ed by lib a ies.
 Ad anced da a analy ics me hods, such as p esc ip i e and p edic i e analy ics, could be used by lib a ies o
imp o e decision-making, op imize esou ce alloca ion, and an icipa e use demands.
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 To p ese e he con iden iali y and in eg i y o use da a while allowing coope a i e esea ch and esou ce sha ing,
lib a ies may adop cu ing-edge secu i y echniques like homomo phic enc yp ion and ze o-knowledge p oo s.
 Lib a ies could inc ease ope a ional e iciency and ee up s a membe s o highe - alue asks by using
au onomous echnologies o asks such as obo ic assis ance, in en o y managemen , and collec ion main enance.
6. Compa a i e S udy Table: OSS s CS
S .No.
C i e ia
Open Sou ce
So wa e (OSS)
Comme cial
So wa e (CS)
1
Cos
F ee o use, no
licensing ee
High licensing and
annual main enance
cos s
2
Cus omiza ion
High Sou ce code can
be modi ied
Limi ed Vendo -
dependen
cus omiza ion
3
Suppo
Communi y-based,
some imes
inconsis en
P o essional endo
suppo , SLA-based
4
T aining
May equi e in-house
aining o online
esou ces
Usually p o ided by
endo
5
Upg ades
F ee, bu manual o
echnical knowledge
needed
P o ided by endo
as pa o AMC
6
Examples
Koha, E e g een,
NewGenLib
SLIM, Libsys,
SOUL, VTLS
7
Implemen a ion
Time
Mode a e depends on
in-house expe ise
Quick managed by
endo
8
Use -
F iendliness
Va ies, gene ally
imp o ing
Gene ally mo e
polished in e aces
9
Secu i y
Depends on
implemen a ion and
communi y upda es
Vendo ensu es
secu i y upda es and
backups
10
Scalabili y
High adap able o
la ge sys ems
High designed o
handle la ge,
ins i u ional lib a ies
Open Sou ce and Comme cial Lib a y Managemen So wa e
Richa d S allman a pionee o ee and open sou ce so wa e. In o de o de elop a ee ope a ing sys em, he s a ed
he GNU P ojec in 1983. Se e al i al so wa e lib a ies, such as he GNU Debugge (GDB), he GNU C Lib a y
(glibc), and he GNU Compile Collec ion (GCC), ha e been c ea ed by he GNU P ojec . Nume ous open sou ce and
ee so wa e p ojec s make use o hese lib a ies. Fo he ee so wa e mo emen , S allman is a e en suppo e as
well. Fo use s o un, al e , and sha e so wa e, he eels ha i should be ee. Abou he mo al and unc ional
ad an ages o ee so wa e, he has w i en a g ea deal S allman, R. (2002).
Acco ding o he open sou ce way “Open sou ce p ojec s, p oduc s, o ini ia i es emb ace and celeb a e p inciples o
open exchange, collabo a i e pa icipa ion, apid p o o yping, anspa ency, me i oc acy, and communi y-o ien ed
de elopmen (h ps://opensou ce.com/ esou ces/wha -open-sou ce).
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Many so wa e applica ions equi e lib a ies ha a e open-sou ce so wa e o be de eloped. Thei code se es as a basis
upon which new applica ions can be cons uc ed. Along wi h helping o gua an ee ha apps a e in e ope able, his can
sa e de elope s ime and e o Mo gan, E. L. (2002). People p e e using open-sou ce so wa e o se e al easons:
1. F eedom and Con ol: Open sou ce so wa e licenses does no limi anyone can s udy, al e , and sha e he sou ce
code o open-sou ce so wa e in any way ha bes sui s hei equi emen s. Because o licenses a e no espec ed
also no equi e ees o oyal ies.
2. T anspa ency: Open-sou ce so wa e is de eloped in an open and anspa en pu pose, wi h he sou ce code being
eely a ailable o inspec ion. This anspa ency os e s us among use s.
3. A ailabili y: Open-sou ce so wa e is a ailable eely on de elope websi e. This ype o so wa e is de eloped in
limi ed so wa e including 24x7 suppo om de elope s as well as an online communi y.
4. Cos Sa ings: OSS so wa e is a ailable a li le cos . Those can lead o signi ican cos sa ings o indi iduals,
o ganiza ions, and businesses. The e is no licensing ees and use s ha e he eedom o deploy he so wa e on as
many sys ems as hey like.
5. Se ice and Suppo : Open sou ce so wa e comes unde an online communi y, i is a ne wo k o lea ning
suppo . Requi ed basic knowledge o ins all and un such o ypes so wa e, also a ailable online suppo om
de elope s and endo s.
6. Secu i y: Open sou ce so wa e anyone can download and make changes as pe hei equi emen s, because o he
less secu e code. Sou ce code is a ailable eely, hence changes can done as pe ou equi emen s.
7. Long-Te m A ailabili y: Since open-sou ce so wa e p ojec s a e no elian on he inancial s abili y o s a egic
choices o a single endo , hey usually ha e mo e longe i y han p op ie a y so wa e p ojec s.
Comme cial So wa e: he e ms o a model which is so wa e c ea ed o a business i is a usually licensed copy, and
p ice o ha is ew hund ed housand dolla s. The business en i y equen ly o e s consume s he assis ance,
ins uc ion, upg ades, and o he se ices o a simila na u e ha hey equi e in o de o u ilise he so wa e e ec i ely.
The so wa e's sou ce code is ypically no dissemina ed o he gene al public and may only be copied o al e ed in
acco dance wi h he p ocedu es speci ied in such ag eemen s. Howe e , i may be made a ailable o ce ain use s o he
p og am h ough special licensing o o he ag eemen s.
P op ie y so wa e ad an ages is p o ide suppo suppo s hei clien s wi hou echnical expe ise o line as well as
online. Vendo s a e a ailable immedia ely a e calling o assis ance and also help o sol e so wa e- ela ed que ies.
Comme cial so wa e con inues o de elop new e sions, R&D in modules, bes p ac ices, inno a ion, implemen a ion
and p o ide o use s. These ypes o so wa e always lo o secu i y because so wa e de elops in a con olled
en i onmen , and he sou ce code is edi ed only de elopmen eam. A ailabili y o so wa e easily om espec ed
companies o lib a ies, some ime hey p o ide ial e sions o ee o es . Some comme cial so wa e a e below.
S .No.
Name o
So wa e
De eloped by
P ice
Websi e
1
Au olib
Au oLib So wa e
Sys ems, Chennai
Rs. 80,000
h p://www.au olib-india.ne /
2
SOUL
INFLIBNET Cen e ,
Guj a
Rs. 50,000/-
h ps://soul.in libne .ac.in/
3
LibSys
LibSys So wa e P .
L d., Gu gaon
Rs.
4,00,000/-
h ps://www.libsys.co.in/
4
SLIM
Algo hy hms
Consul an s P .
L d., Pune
Rs.
1,80,000/-
h ps://slimkm.com/
5
iSLIM
Algo hy hms
Consul an s P .
L d., Pune
Rs.
1,99,500/-
h ps://slimkm.com/
6
LIBMAN
Mas e So ERP
Solu ions P . L d.
Nagpu
h ps://libcloud.mas e so e p.in
7. Key Findings (Illus a i e)
 60% o go e nmen -aided enginee ing colleges p e e Koha (OSS) due o low cos .
 P i a e ins i u ions end o adop SLIM o Libsys (CS) o eliabili y and suppo .

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 Cus omiza ion and eedom wi h OSS a ac echnically capable colleges.
 Lack o in-house IT suppo leads some ins i u ions o p e e endo -managed CS.
8. Challenges in Adop ion
Open Sou ce: Requi es skilled IT eam
 Less accoun abili y o suppo
 Documen a ion gaps
Comme cial So wa e:
 High cos bu den
 Vendo lock-in
 Pe iodic enewal and AMC cos s
9. Conclusion
Bo h OSS and CS ha e me i s and limi a ions. Enginee ing colleges in Maha ash a should base hei decisions on
Budge a ailabili y, Technical manpowe , equi ed ea u es, and Scalabili y needs. In many cases, OSS like Koha
p o ides a sus ainable and cus omizable op ion i IT suppo is a ailable, while CS sui s ins i u ions needing ull
suppo and eady- o-use ea u es. T adi ional lib a ies ha e become au oma ed lib a ies h ough au oma ion.
Au oma ion has become as one o lib a ies mos impo an componen s now a days. In he in o ma ion e a o he u u e,
e e y hing will be mechanized and digi alized. In he his o y o In eg a ed lib a y managemen sys ems, de elopmen
s a s 1960s , s a ing om machine- eadable Ca alouging. The basic de elopmen in he i s and second gene a ions,
The emendous changes in lib a y au oma ion a e he 1990s in oduc ion o pe sonal compu e , In e ne gene a ion
and A i icial in elligence in au oma ion. Vendo s in oduce hei comme cial so wa e LibSys, Au olib, SLIM,
LIBSUTE, SOUL DELMUS, LIBRIS, SANJAY, LibMan, e c. as well as bene i o he open sou ce so wa e
mo emen o use OSS a e ABCD, Biblio eQ, EMILDA, E e g een, Koha, NewGenLib, OpenBiblio, e c. use o lib a y
au oma ion.
10. Recommenda ions
 Conduc aining o lib a y s a on OSS ools.
 Hyb id model: Use OSS wi h ou sou ced suppo .
 S a e-le el conso iums can nego ia e be e p icing o suppo se ices.
 Encou age AICTE/UGC o und au oma ion in smalle ins i u ions.
Re e ences:
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Inno a ion, 240-246.
2. P a heepan, T. (2011, Augus ). In eg a ed lib a y managemen sys ems (ILMS)-open sou ce and comme cial
so wa e: an assessmen o he me i s and deme i s. In Con e ence P oceedings o he Uni e si y Lib a ians
Associa ion o S i Lanka.
3. S allman, R. (2002). F ee so wa e, ee socie y: Selec ed essays o Richa d M. S allman. Lulu. Com
4. S allman, R. M., & Gay, J. (2009). F ee So wa e, F ee Socie y: Selec ed Essays o Richa d M. S allman.
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Res. Compu . Commun. Eng., 4(11), 19032-19038.
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21(1), 16-18.
10. B eeding, M. (2002). An upda e on open sou ce ILS. In o ma ion Today, 19(9), 42-43.
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alai .ala.o g/bi s eam/handle/11213/258/Open%20Sou ce% 20ILS % 20So
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Jou nal o Resea ch and De elopmen
Pee Re iewed In e na ional, Open Access Jou nal.
ISSN : 2230-9578 | Websi e: h ps://j d b.o g Volume-17, Issue-10(II)| Oc obe - 2025
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