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On being a university research data service provider

Darby, Robert

Abstract

This video is a talk from the Data Steward Stories session at the CaSDaR Townhall Launch event on the 18th September 2025, in person at the Library of Birmingham and online. The presentation speaker was Robert Darby from the University of Reading. Speaker Bio: After completing a PhD in modern languages and an MA in library and information studies, Robert worked as a librarian at STFC for several years before transferring to the University of Reading in 2014 to run the Research Data Management service. Alongside his role in supporting in data management, Robert has made substantial contributions to the University’s open research culture, through outputs such as the Open Research Handbook, alongside working with the UK Reproducibility Network on their OR4 project. This talk will give a brief overview of my experience providing a university research data management service over the last 11 years and counting. I will discuss how I entered the world of research data management and came to work at the University of Reading, and will highlight and reflect on some of the things I have done over the years. More information on the event can be found here: https://casdar.ac.uk/event/careers-and-skills-for-data-driven-research-casdar-hybrid-event-launch/ A recording of the session is available on YouTube here: https://youtu.be/Zvi1k-3DwFg This video is an output from the Careers and Skills for Data-driven Research (CaSDaR) initiative, a 4-year UKRI funded dRTP initiative, UKRI grant number UKRI739.

Full text

www.reading.ac.uk/library On being a university research data service provider Robert Darby, Research Data Manager University of Reading About my role • Research Data Manager since 2014 • Research Data Service based in Library’s Research Engagement team • 1.2 FTE team delivering RDM support • Supporting ~1,650 academic staff, ~1,000 PGRs 2 • Website • Helpdesk • Training – staff & PGRs • Grant applications • Ethical review • Research Data Archive • REDCap 3 My RDM journey • < 2014: Systems Librarian at STFC Rutherford Appleton Laboratory •Worked on EU-funded Opportunities for Data Exchange project • 2014: Appointed Research Data Management Project Manager •Brief to implement RDM service including data repository for the University •3-year post based in Research Services – main driver was funders’ expectations •No experience and no blueprint - wisdom and experience of RDM community was invaluable • 2015: RDM policy and basic service elements in place •Made permanent as Research Data Manager • 2019: Relocated to Library Research Engagement team •Closer working relationship with publishing/OA colleagues and evolution of University Open Research strategy 4 Embedding RDM in research practice • DMPs for ethical review (2020-) •Worked with University REC and Data Protection Office •Ensures early planning for ethical data sharing • DMPs for PhD confirmation of registration (2025-) •Worked with Doctoral and Researcher College •Informed by practice at other institutions •Organised practice-sharing workshop with London Area Research Data Group 5 Strategic activity • Open Research (2017-) •Contributed to strategy development via governance structures and working groups •Worked with research leadership to develop and implement Open Research Action Plans •Conference events, Open Research Awards, Open Research Champions • Research assessment reform (2022-) •Member of University’s Research Assessment Working Group •Helped embed principle: ’Assessment should recognise openness and reproducibility’ • UKRN OR4 project (2022-) •Promoting institutional recognition and reward for Open Research •Co-developed institutional toolkit for recognising Open Research in assessment (2024) 6 Some reflections • RDM is about culture change, not just providing a service • Time to define roles, competencies, career paths •Better recognition for RDM professional roles goes hand in hand with cultural change • Community is essential •RDM professionals may be the only people in their institutions 7 Thank you 8 [email protected]