Manage your bibliography and PDF with Zotero

Manage your bibliography and PDF with Zotero CC-BY – Bibliothèque de Sorbonne Université - 2025 1. Zotero Basics CC-BY – Bibliothèque de Sorbonne Université - 2025 Download and Connection • Download the software AND the connector (linked to the server you use) from https://www.zotero.org • Create an account on the website Zotero online : - access to online libraries, - account synchronization, - groups creation. CC-BY – Bibliothèque de Sorbonne Université - 2025 Zotero Settings Settings access on Mac on Windows or Linux Zotero General Settings Account synchronization CC-BY – Bibliothèque de Sorbonne Université - 2025 Export from Zotero settings Citation settings (Word, LibreOffice, etc.) Zotero Settings Standards, languages, and format of citations created from Zotero Citation standards used in external softwares (Word, LibreOffice, Google Docs, etc.) from Zotero. Refers to these settings when using Zotero in these software programs. CC-BY – Bibliothèque de Sorbonne Université - 2025 Zotero Settings Advanced settings -Language - Software directory location - Keyboard shortcuts -Feed settings - Search settings CC-BY – Bibliothèque de Sorbonne Université - 2025 General interface CC-BY – Bibliothèque de Sorbonne Université - 2025 1. 2. 3. 4. 5. 6. 7. 1. List of libraries, groups, and feeds 2. Tags managment 3. Add references 4. List of references 5. Number of references or metadata 6. Synchronisation 7. Items attached to references (PDF, Tags, relation…) 2. Add references CC-BY – Bibliothèque de Sorbonne Université - 2025 Import a library from another software Add references CC-BY – Bibliothèque de Sorbonne Université - 2025 CC-BY – Bibliothèque de Sorbonne Université – 2025 Add references • RSS feeds RSS feeds allow you to follow articles published on specific topics. There are several RSS feeds (associated with themes, newspapers, etc.). They are not widely used nowadays. 1. Copy the link of the RSS feed you want to add to Zotero. 2. Add a new feed 3. Copy the link and configure the feed CC-BY – Bibliothèque de Sorbonne Université – 2025 Add references • RSS feeds References in bold are unread references. References are not saved automatically. If you want to save a reference to your library, drag and drop it (1). (1) 3. Reference management CC-BY – Bibliothèque de Sorbonne Université - 2025 • Collections management Reference management Create collections and sub-collections CC-BY – Bibliothèque de Sorbonne Université - 2025 References in subcollection 1 Drag and drop a reference from the library to add it to a collection. A reference in a subcollection is not visible in the parent collection. All references are visible in the library. CC-BY – Bibliothèque de Sorbonne Université - 2025 • Search for references Reference management Searches are performed in the collection you are currently viewing. You can highlight the collections where a selected reference is found by clicking Option (Mac), Control (Windows), or Alt (Linux). You can also add or remove sort columns. • Search for references Reference management References that are not in any collection are in the “Unfiled Items” file. You can merge duplicates by selecting which version to keep as a priority. CC-BY – Bibliothèque de Sorbonne Université - 2025 If you have accidentally placed a reference in the trash, you can restore it to your library and collections. Trash You can also configure the trash settings. CC-BY – Bibliothèque de Sorbonne Université - 2025 •Tags Reference management You can add tags (keywords) to your references. The same tag can be linked to multiple references. Please note that the tags are case-sensitive! You can search by tag. Automatic tags can be imported with the references. You can choose to display them or remove this feature. CC-BY – Bibliothèque de Sorbonne Université - 2025 •Tags Reference management You can assign a color to a tag, making it easier to assign and locate it. Here, you can easily see references linked to two different tags (“eye tracking” in blue and “representation” in purple). To assign or remove the tags, simply click on the number key for the position (“2” for “representation” in purple). CC-BY – Bibliothèque de Sorbonne Université - 2025 •Related Reference management You can link two references together using related items. Add a relation Link « Screening for dyslexia using… » reference with another. CC-BY – Bibliothèque de Sorbonne Université - 2025 •Annotating PDFs Reference management You can open and annotate PDFs in many different ways in Zotero. You can then create an item note from the annotations, which includes all the annotations from the PDF in a single note. Note that this note will not be updated if annotations are added. Possible annotations List of annotations made Add Item Note from Annotations Item note Thank you! CC-BY – Bibliothèque de Sorbonne Université - 2025