BPRI Bylaws

Biology Integration Institute Research Coordination Network Toolkit Cover Page Submission Date: 7/17/2024 11:41:23 PART 1: Identifying Information Who is uploading this document?: Taniya Koswatta What is the email of the document uploader(s)?: [email protected].edu What BII is this document from?: BPRI Tool or Activity Title: BPRI Bylaws Brief description on your tool / activity: Governance document including overview of overall function of BPRI Document categorie(s): Governance and Infrastructure Primary developer(s) of the document: BPRI core team members Who is the current contact person & email for any follow-up questions about the document?: Dr. Hojun Song ([email protected]) When was this resource developed or updated?: 2021 April Creative Commons License Choice: Yes, we choose the default (CC BY-NC-SA) Document source(s) description: This is our BII's original document Is this document an update of an existing tool within the toolkit?: No PART 2: Context Dependency Is this tool or activity used at all organizations in your BII, or only a subset?: All Is this tool relevant at particular team development stage(s)?: Commitment & Initial Trust, Shared Vision, Clarity of Roles and Responsibilities What organizations comprise your BII?: Baylor College of Medicine, Texas A&M University, Arizona State University, Washington University in St. Louis, Southern Illinois University Edwardsville, and USDA ARS. List which subset of your BII's institutions this tool/activity has been used at: PART 3: Usage Notes Why did your group decide on this approach or method?: NSF required documents Is there a particular group size this tool or activity is geared towards?: NSF required documents Is there a particular training stage (e.g. undergraduate, graduate, ECRs broadly, faculty…) this tool or activity is geared towards?: NSF required documents at beginning stage of the grant Estimated time required for applying tool: NSF required documents Is this a tool that is used once, multiple times, or on a recurring regular basis?: N/A Is this tool specific to in-person, hybrid, virtual?: Any What is the required level of resources and expertise level needed to implement this tool or activity?: NSF required documents Are there any possible challenges in using this tool or activity, based on your team’s experience?: NSF required documents Do you have any assessment of the effectiveness of this tool?: n/a Other usage notes: BPRI BYLAWS - 1 NATIONAL SCIENCE FOUNDATION BIOLOGY INTEGRATION INSTITUTE (BII) BEHAVIORAL PLASTICITY RESEARCH INSTITUTE (BPRI) BYLAWS The Behavioral Plasticity Research Institute (BPRI) is a virtual institute consisting of a group of like-minded teacher-scholars with diverse disciplinary expertise. The BPRI will use locust phase polyphenism as a model system to transform the way phenotypic plasticity is studied by linking suborganismal processes to the whole organism, populations, and ecosystems, and ultimately to the tree of life. In addition to leading breakthrough research efforts, the BPRI will create an inclusive and diverse ecosystem of interdisciplinary researchers who in addition to performing cutting-edge research in various relevant biological and technological disciplines relevant to the mission of the institute, will also train the next generation of students and postdoctoral fellows to become future leaders in various biological disciplines. The BPRI is supported by the National Science Foundation (NSF) through award number: DBI-2021795 (the “NSF Cooperative Agreement”). 1 INSTITUTE CONSTITUENCY 1.1 Core Member Institutions Core Member Institutions in the BPRI consist of Baylor College of Medicine (hereinafter “LEAD UNIVERSITY”), as the lead institution, and core partner institutions. The core partner institutions are Texas A&M University, Arizona State University, Washington University, University of California Davis, Southern Illinois University Edwardsville, and the United State Department of Agriculture North East Agricultural Research Service (each referred to individually as a “CORE PARTNER INSTITUTION” and collectively as “CORE PARTNER INSTITUTIONS”). The Core Partner Institutions are responsible for all activities leading to reaching the goals of the BPRI. 1.2 Other Member Institutions It is anticipated that additional US academic institutions, federal laboratories, research centers, and international academic partners may wish to join the BPRI in some capacity. This includes those entities who collaborate in educational, research, or outreach activities through sub-awards and other contractual relationships established under the overarching NSF Cooperative Agreement (see ATTACHMENT A). Specific terms of other academic relationships will be governed by the respective memoranda of understanding or agreements and upon necessary approval by the Executive Committee, and will be conducted with terms consistent with these Bylaws. 2 INDIVIDUAL MEMBERSHIP CONSTITUENCY 2.1 Individual Membership 2.1.1 The following individuals are referred to as the BPRI core members: BPRI BYLAWS - 2 (1) Individuals specified as PI, co-PI, and Senior Personnel associated with the Core Member Institutions; (2) The Director and Co-Director of the Diversity and Inclusion Board and its other members, the Research Coordinator, the Education Coordinator, and; (3) Postdoctoral fellows, graduate students, undergraduate students, and technicians supported by the BPRI. 2.1.2 The following individuals are referred to as the BPRI affiliate members: (1) Any academic, federal, or industrial members other than the BPRI core members who have research interests in contributing to the activities of the BPRI, and who are legally allowed to conduct non-profit research and/or business in the USA, and; (2) Any academic, or non-governmental organization (NGO) members from foreign countries who have research, education, and outreach interests in contributing to the activities of the BPRI. 2.2 Membership Eligibility and Roles 2.2.1 All BPRI core members at the faculty level or equivalent can participate as members and serve as the Chair of any BPRI committees. 2.2.2 All BPRI core members at the postdoctoral level and senior graduate student level can participate as members of any BPRI committees. 2.2.3 Nomination of the BPRI affiliate member candidates can be made by any BPRI core members. Admission shall be determined only upon a favorable, majority vote of the BPRI core members. 2.2.4 BPRI affiliate members generally cannot serve on any of the BPRI committees, unless special provisions are made when the expertise of the affiliate member is deemed critical for the specific objectives of the committee activities. 2.2.5 Industrial members shall pay annual fees to maintain their membership as determined by the Executive Committee. 3 ORGANIZATIONAL STRUCTURE 3.1 Overall leadership structure of the BPRI As specified by NSF’s Programmatic Terms and Conditions (PTC), the governing structure of the BPRI will involve the PI, a Management Team, an External Advisory Committee (EAC), and an Evaluator. The BPRI-specific Management Team is organized around Directors, four committees (Executive, Research, Education, and Outreach), and a Diversity and Inclusion Board, overseeing the BPRI activities at different levels of granularity (ATTACHMENT B). Also, a student-led Training Leadership Council will function as an additional mechanism for feedback. The overall goal for this governance structure is to distribute and delegate responsibility and tasks across the committees to promote efficient supervision, integration, and reporting of the research, education, and outreach efforts. BPRI BYLAWS - 3 3.2 PI The PI of the award (NSF DBI2021795) is from Baylor College of Medicine (i.e., the Lead Institution), serving as the primary contact for the NSF. The PI is responsible for all technical and non-technical aspects of the BPRI's management and project reporting requirements throughout the award period. 3.3 Management Team 3.3.1 Directors. As chief administrative officers, the BPRI will institute the Director and the Deputy Director positions. The Director is (Baylor College of Medicine), who is also the PI of the award. The Deputy Director is (Texas A&M University). The rationale for creating these two positions is to share the responsibilities and to provide complementary expertise for the successful execution of the BPRI’s objectives. The Deputy Director will assist the Director in all the responsibilities outlined below and provide feedback. The term of the Directors will be the duration of the NSF contract. In addition to the responsibilities of the PI (Article 3.2), the Director and the Deputy Director have the following responsibilities: (1) The Director will oversee overall BPRI administration and coordination, including ex officio membership on the Executive Committee and chairing all official meetings of the Executive Committee for the first two years of the BPRI, and distributing minutes of all meetings to the institute members subsequent to approval by the Executive Committee; (2) The Director will fulfill and delegate reporting and compliance requirements; (3) The Director will coordinate activities related to submission of annual reports, site visits and annual workshops; (4) The Director will strive for achieving consensus in all administrative decisions made in the institute; (5) The Director and the Deputy Director will conduct free and fair election for memberships to various committees; (6) The Director and the Deputy Director will orient the newly elected committee members; (7) The Director and the Deputy Director will maintain archival records pertaining to educational, outreach, and scholarly activities of the institute, and; (8) The Director and the Deputy Director will appoint ad hoc committees with unanimous approval of the Executive Committee. 3.3.2 Executive Committee. The Executive Committee will oversee the overall governance of the BPRI, and consist of three BPRI core members, one each from the Core Member Institutions. For the first 2 years of the BPRI, the Executive Committee will consist of the Director, who will serve as the Chair, the Deputy Director, and one additional BPRI core member. The Executive Committee will have the following responsibilities: (1) Ensure the integration of the all BPRI activities; BPRI BYLAWS - 4 (2) Review the BPRI’s financial activities and make any adjustments needed to achieve the goals of each activity; (3) Make changes in the composition and reporting requirements of the other committees if necessary and resolve any conflicts arising among members of the institute (contested decisions will be made by majority vote), and; (4) Assemble the yearly report to be submitted to the External Advisory Committee and to be used for NSF reporting requirements. 3.3.3 Research Committee. The Research Committee will monitor and coordinate the research activities of the BPRI, and work with the Research Coordinator who will oversee day-to-day activities. It will consist of the Chair, the Chair-Elect, and one additional BPRI core member selected from the three main research areas: (i) genomics and transcriptomics, (ii) electrophysiology and genome editing, and (iii) nutrition and ecology. The Research Committee will have the following responsibilities: (1) Coordinate all research-related communication among research groups within the BPRI; (2) Ensure that different research efforts maximally benefit from progress in other areas; (3) Monitor that all the planned research activities are carried out adequately and in a timely manner; (4) Report any research-related issues to the Executive Committee, and; (5) Draft the research part of the annual report and submit it to the Executive Committee. 3.3.4 Education Committee. The Education Committee will supervise and help organize all educational activities of the BPRI and work with the Education Coordinator who will oversee day-to-day activities. It will consist of the Chair, the ChairElect, and one additional BPRI core member. The Education Committee will have the following responsibilities: (1) Oversee the recruitment process for graduate and undergraduate trainees; (2) Monitor the progress of all BPRI trainees at each academic level; (3) Assess the effectiveness of education and training activities; (4) Plan and coordinate all planned educational activities; (5) Report any education-related issues to the Executive Committee, and; (6) Draft the educational part of the annual report and submit it to the Executive Committee. 3.3.5 Outreach Committee. The Outreach Committee will supervise and monitor the outreach activities of the BPRI. It will consist of the Chair, the Chair-Elect, and one additional BPRI core member. The Outreach Committee will have the following responsibilities: (1) Engage with stakeholders in locust-affected countries through the partnership with the Global Locust Initiative; BPRI BYLAWS - 5 (2) Oversee the production of video documentaries, the implementation of the Phenotypic Plasticity Integration Studio (PPIS) for early career scholars, and the training of outside researchers in genome editing techniques; (3) Monitor the integration of these activities with research and education activities, in particular, the BPRI website and symposia; and (4) Draft the outreach component of the annual report on outreach activities and submit it to the Executive Committee. 3.3.6 Diversity and Inclusion Board. The Diversity and Inclusion Board will provide guidance and mentorship for the BPRI to meaningfully achieve greater diversity, equity, and inclusion. This Board will consist of the Director and Co-Director of Diversity and Inclusion and include a representative from each Core Member Institution. The Director is (Baylor College of Medicine) and the Co-Director is (Texas A&M University). The Diversity and Inclusion Board has the following responsibilities: (1) Help draft the Diversity and Inclusion Plan at the start of the BPRI's existence; (2) Review the Diversity and Inclusion plan and evaluate the progress made on a yearly basis in consultation with the External Advisory Committee during the yearly Advisory Board meetings; (3) Assist in promoting diversity, inclusion, and equity both during recruitment and helping with retention; (4) Address any diversity and inclusion issues and resolve conflicts that may arise, and; (5) Help organize the BPRI Diversity and Inclusion workshops. 3.3.7 Research Coordinator. The Research Coordinator will provide leadership and administrative support to the Executive and Research Committees, and to the Diversity and Inclusion Board. The Research Coordinator will be physically based at Baylor College of Medicine. This position will have the following responsibilities: (1) Maintain direct communication with all BPRI core members regarding their research activities; (2) Organize the committee meetings, help determine the agenda, write the minutes of each meeting, and distribute the minutes to the BPRI core members and on the BPRI website; (3) Assist in compiling the annual reports and other research-related data for assessing the success of the research activities, and; (4) Maintain and update the BPRI website and coordinate social media outreach activities. 3.3.8 Education Coordinator. The Educational Coordinator will provide leadership and administrative support to the Education and Outreach Committees, and will be physically based at Texas A&M University. This position will have the following responsibilities: (1) Become a liaison between the BPRI trainees and their mentors and help resolve potential conflicts; BPRI BYLAWS - 6 (2) Make sure that all BPRI trainees progress according to their Individual Development Plan (IDP); (3) Conduct annual assessment of the effectiveness of the education and outreach activities; (4) Help organize all planned educational activities; (5) Advertise open positions and organize recruitment events; (6) Write the minutes of the meetings of the Education and Outreach Committees, and; (7) Assist in writing the education and outreach components of the annual report. 3.3.9 Management Team Elections and Terms of Service (1) The membership of all Standing Committees in the first year of the BPRI will follow the initial arrangement described in the proposal, with possible modifications determined by the ad hoc pre-launching committee consisting of the Director, the Deputy Director, and . (2) For the first 2 years of the BPRI, the term of the Chair for all Standing Committees (Executive, Research, Education, Outreach) will be two years, and from the third year, the term will be one year. From the second year of the BPRI, the Chair-Elect will be elected for all Standing Committees annually. The Chair-Elect will assume the chairmanship in the following year. Thus, from the second year of the BPRI, each Standing Committee will consist of a Chair, Chair-Elect, and one committee member. (3) Chair (first year) and Chair-Elect (from second year) of each Standing Committee will be elected by electronic ballot to be distributed to all BPRI core members. The nominations and self-nominations for these positions will be accepted by the Director and Deputy Director by August 15 of the year the term is to begin. Candidates must confirm their willingness to serve if elected. Election ballots will be distributed on September 1 and will be due by September 15. Individual candidates receiving the largest number of total votes will be elected. Terms will begin on November 1 of the year of the election and run through October 31 of the following year. (4) The term for members of all Standing Committees, other than Chair and Chair-Elect, will be one year, and begin on November 1 and run through October 31 of the following year. (5) The members of the Research, Education, and Outreach Committees will be solicited from the BPRI core membership and appointed for one-year terms by the Committee Chair in consultation with the Chair-Elect and approved by the Executive Committee. (6) The members of the Executive Committee will be solicited from the BPRI core membership and appointed for one-year terms by the Committee Chair in consultation with the Chair-Elect and approved by the Director and Deputy Director. (7) In the case of a vacancy in a Standing Committee prior to an election, appointment of a replacement for the duration of the term will be made by the Committee Chair and with the approval of the Executive Committee Chair, the Director and the Deputy Director. BPRI BYLAWS - 7 (8) Committee members who (i) fail to attend meetings on a regular basis, or (ii) miss several meetings in a row, or (iii) fail to actively engage in the business of the committee may be removed by request from the Committee Chair (or the two other committee members when the Chair is considered for removal) with the approval of the Director and Deputy Director. A suitable replacement will be made by following the procedure for filling vacancies described in (7). (9) Committee members who wish to resign should provide notification as soon as possible to the Committee Chair (or the Executive Committee Chair if the Committee Chair is resigning) in writing so that a replacement can be found by filling the vacancy as described in (7). (10) The term for Director and Co-Director of Diversity and Inclusion will be the duration of the NSF contract. Diversity and Inclusion Board members other than the Director and Co-Director will be nominated by the BPRI core member(s) from each Core Member Institution. The appointment into the Diversity and Inclusion Board will be made by the Director and Co-Director of Diversity and Inclusion, in consultation with the Executive Committee. As a general guidance, each Diversity and Inclusion Board member should be someone associated with the Office of Diversity (or equivalent) in each Core Member Institution who is knowledgeable about institution-specific practices. In addition, the Diversity and Inclusion Board will welcome any BPRI core member who wish to become a member. The term for Diversity and Inclusion Board membership is one year, with a possibility of continuing appointment. (11) Provisions and mechanisms for succession in the leadership team and other essential personnel: any major composition or governance changes in the Management Team due to unexpected events that preclude members from participating in BPRI activities will require approval from a special ad hoc meeting comprising all BPRI core members. 3.4 External Advisory Committee 3.4.1 The External Advisory Committee (EAC) serves in an advisory capacity to the PI and the Management Team. The membership of the EAC will be determined by the PI in consultation with the Management Team and the managing NSF Program Director. The EAC will generally meet annually at a time and place to be determined in consultation with the managing NSF Program Director and the Management Team. The EAC is advisory to the project and not to the NSF; the final EAC composition and any changes must be approved by the managing NSF Program Director. 3.4.2 The EAC’s roles are to (i) ensure the research, education, and outreach excellence of the BPRI, (ii) review the overall BPRI outcomes and confirm the institute’s adherence to the BII program, and (iii) inform the BPRI’s leadership and trainees of opportunities for research, training, and career options in the field of phenotypic plasticity and biological integration. The EAC will meet once a year either virtually (Years 1, 2, 4) or at the BPRI symposia (Years 3, 5). During the in-person meeting, the EAC will have a separate private annual meeting with the BPRI BYLAWS - 14 10 AMENDMENT OF BYLAWS Amendments to the Bylaws are required to be submitted to the core members of the BPRI for final approval or disapproval. Solicitation of a BPRI-wide vote will require either unanimous approval of the Executive Committee or a written petition to the Executive Committee by a minimum of four core members of the BPRI. Final approval of an amendment will require a two-thirds majority of the core members of the BPRI. All proposed amendments will be discussed at a plenary meeting or via special ad hoc meetings convened for this purpose by the Executive Committee, and voting will follow the procedure outlined in Article 4.4. 11 CODE OF ETHICS All members of the BPRI, including the core, non-academic, and affiliate members, agree to the follow the Code of Ethics outlined in ATTACHMENT E. 12 TERMINATION The Directors, in consultation with the Executive Committee and upon unanimous consent, may terminate the BPRI upon written notice to the Core and Other Member Institutions and all affiliate members if the NSF Cooperative Agreement is terminated or if conditions otherwise preclude continuation of the BPRI. Articles 5, 6, 7, 8, and 9 of these Bylaws shall survive the termination of the BPRI and/or the expiration or termination of any agreement which, by reference or otherwise, incorporates these Bylaws. ATTACHMENT A: NATION AL SCIENCE FOUNDATION Aw ard Notice Award Number (FAIN): Managing Division Abbre vi ation: DBI AWARDEE INFORMATION Aw a1·d Recipient: Baylor College of Medicine Awa1·dee Address: One Bayl or Plaza MS-310 HOUSTON, TX 770303411 Official Awardee Email Add1 ·ess: Unique Entity Identifiet· (D UNS ID ): AMENDMENT INFORMATION Amendme nt Type: New Pro jec t Amendme nt Dat e: 08/31/2020 Amendme nt Number: 000 Proposal Number: Amendme nt D es cription: Amendme nt Number: 000 The National Science Foundation here by awards a Cooperative Agreement for su pp o 1t of the project described in the proposal referenced above as modified by revised budget da ted 07/10/2020. AWARD INFORMATION Awa1·d Number (FAIN): Award Instrume nt : Cooperative Agreement Award Dat e: 08/3 1/ 2020 Award Period of Perfot·manc e: Start Da te: 11/01/2020 End Date: 10 /3 1/ 2025 Project Title: BU-Implementation: Behavioral P la sticity Research Institute (BPRI): Transforming the Study of Phenotypic Plasticity through Biological Integ ra tion Managing Division Abbreviation: DBI Resea1·c.h and Development Aw ard: Yes Funding Opportunity: NSF 20-508 Biology Integration In st it ut es CFDA Number and Nam e: 47.074 Biological Sciences FUNDING INFORMATION Amount Obligated by this Am endmen t: Total Intended Award Amount: Total Approved Cost Share or Matching Amount : ■ Total Amount Obligated to Dat e: Expenditure Limitation: Not Applicable Contingent on the availability of funds and scientific progress of the project, NSF expects to continue support at approximately the following level: BPRI BYLAWS - 15 Fi scal Year Increme nt Amount 2022 2023 2024 PROJECT PER SO NN EL Principal Investigator: - Co-Principal Investigator: - Co-P1inc.ipal Investigator: 1111 1111 Co-P1incipal Investigator: - Co-P1incipal Investigat or : - NSF CON TA CT INFORMATION Managing Grants Official (Primary C on tact) Name: Email: Email: Email: Email: Email: Email: Awarding Official Nam e: Email: GENERAL TERMS AND CONDITIONS Institution: Baylor College ofMedici.ne Institution: Texas A&M AgriLife Research Institution: Texas A&M AgriLife Research Institution: Arizona State Univ er sity Institution: Ba ylor College of Medicine Managing Program Offi ce r Name: Email: This Cooperative Agreement ( CA ) is entered into between the United St at es of America, represented by the National Science Foundation (NSF), and the above named Awardee pur suant to the authority of the National Science Foundation Ac t of 1950, as amended (42 USC 1861-1875). This CA is provided electronically to the Awardee. The Awardee is responsible fo r full compliance with all Programmatic and Financial/Admini st rative Tenn s and Conditions as initially stated or as updated ov er the life of this CA. The A wa rdee's request to draw down funds under this CA will represent acceptance by the A wa rdee of all Tenns and Conditions of the CA. The Au thorized Organizational Representative (AOR) will be electronically notified of any changes to these Tenns and Conditions and is encouraged to immediately review these changes and contact the Grants and Agreements OfficiaI or Program Officer within thirty days with a ny question s. CA -FATC This award is subject to the Cooperative Ag reement Financial & Admini st rative Terms and Conditions (CAFATC), dated 02/ 12 /2019, available at https: // vvww .nsf.gov/awards/managing/co-op conditions.jsp. BPRI BYLAWS - 16 Th.i s award is made in accordance with the provisions of NSF Solicitation: NSF 20-508 Biology In tegration In st itutes. FATCANDPTC Financial and Administrative Tem1s and Conditions (FATC) The Foundation authorizes the awardee to enter into the proposed subaward a1rnngement and to fund the subaward with a wa rd funds up to the amount .ind icated in the approved budget or NSF-approved post award reques t. The subaward should contain appropriate provisions consistent with Articles 8.a.4. and 9 of the Financial & Admin ist rative Te1ms and Conditions (CA-FATC) dated February 12 , 2019, (as appropriate), as well as any special conditions included in this award. Programmatic Tenn s and Conditions (PTC) 1. Key Personnel: Except for the Principal Inve st ig at or (s) (Pis) or Co-Pis identified in this award, requests to make any changes to senior personnel, organiza ti on s, and/or partnerships specifically named in the proposal that have been approved as part of this award shall be submi tt ed in writing to the managing NSF Program Dire,ct or for appro va l prior to any changes taking effec t. Requests for approval of changes to the PI or Co-PI(s) must be submi tt ed through Fa st Lane/Research.gov for review by the managing N SF Program Director and approval by an NSF Grants Officer in the Division of Grants and Agreements. 2. Program Description: The NSF Directorate for Biological Sciences program for Biology In tegration In st itutes (BIi) is providing support to collaborative teams of researchers investig at ing questions that span multiple disciplines within and beyond biology. It is expect ed th at the In st itute will integrate of diverse fields using innovative experimental, theoretical, and modeling approaches to di s co ver underlying principles operating across mul ti ple scales. The In stit ute s mu st enable an environment conducive to .in tegration of research, infrastructure, resources, educ at ion and training, explore new modes of collaboration, and prepare the next generation of biological scientists to pursue mult id iscipl.ina1y rese ar ch throughout their careers. Ne w models for team interaction are expect ed for productive discipline-spam1ing research within ea ch Institute. Thoughtful a tt ention to elements t hat make the Institute function cohesively is ess en tial. The .in stitute is expected to effectively address challenges in logistics a nd project management, .including: Integration and in teroperabili ty of data, cyber, and other infrastructure among multiple disciplines, agreement on crossorganizational .intellectual property plans, development of co-mentorship and personnel exchange programs, fom1aliz at ion of conflict resolution procedure s, development of effective mechanisms to .increase di versi ty and broaden participation in all as pec ts of projects. So lutions to these challenges will require thorough consideration and ma y necessitate innovative solutions tailor ed to the team and questions being addressed, including the development of a strategic plan and plans for broadening participation along multiple axes. 3. Project Governance: The Awardee will en sure that an efficient and effective project governing stmcture is in place throughout the award period to support all significant project activities. The specific governing components are listed in the Award-specific Te1ms and Conditions. 4. Govem.ing Res pon sibilit ie s: The Awardee will ensure efficient and effective perfonnance of all project res pon sibilities by the govem.ing components throughout the award period. The PI will cooperate and BPRI BYLAWS - 17 BPRI BYLAWS - 18 coordinate with the managing NSF Program Director through activities listed under the Award-specific Terms and Conditions. 5. Reporting Requirements: The Awardee will provide annual reports as designated by the NSF managing Program Director with content, format, and submission timeline established by the NSF managing Program Director. The Awardee will submit all required reports via Research.gov using the appropriate reporting category. For any type of report not specifically mentioned in Research.gov, the Awardee will use the “Interim Reporting” function to submit reports. The awardee will be responsive by email if the managing Program Director requests informal updates. Additional specific reports are noted in the Award-specific Terms and Conditions. 6. Ongoing Project Management and Oversight: The Awardee will ensure full commitment and cooperation among the governing structure components and all project staff during all ongoing NSF project management and oversight activities. The Awardee will ensure availability of key personnel during any on-site review as well as timely access to all project documentation. The Awardee will flow down this condition to all subawardees. NSF will conduct site visits (or reverse site visits) as necessary to determine the effectiveness of the Institute and its value to the scientific community. The site reviews will consider the quality and progress of the Institute's research activities and the accessibility of Institute resources to the community, including but not limited to, the quality of the contribution to the biological sciences; the magnitude of biological sciences integration achieved by the institute; the effectiveness of the education and outreach activities; the effectiveness and accessibility of reliable data management systems; and the extent to which these activities have enabled community standards. Other project aspects subject to evaluation will include administration and management, cooperation with partner organizations, and participation by minorities and members of under-represented groups at all levels of the Institute's organization. During each year of the project, the NSF will evaluate progress to determine whether the NSF will continue to support full operations or will begin to decrease funding to phase out NSF support of this project. If a decision is made to phase-out NSF support of this project, the Awardee will negotiate a six-month phase-out plan with the NSF. Award Specific Terms and Conditions for Developing a National Research Infrastructure for Biology Integration Institutes (BII) Cooperative Agreement (NSF 20-508) 1. Planning Documentation: As a Biology Integration Institute, this project will advance approaches to integrative biological research at multiples scales. The Institute will play a central role in coordinating team science driving the development, enhancement, and integration of biological research, training, and outreach. It is expected that each of these elements will integrate with the research theme in a way that the whole is greater than the sum of the parts, and that the Institute is able to address questions not possible through individual projects. A successful Institute will also bring together diverse groups of scientists to promote research and community engagement, and further development of cutting-edge research resources while fostering a vibrant, diverse, inclusive, environment at all levels from students to senior investigators. Three further planning documents will be required within specified timeframes after the start of the award. A. Strategic Plan. In their proposal, each Institute has described initial plans for Integration and Management, Research Activities, Research Resources, Education and Training, and Outreach. As a functioning organization, each Institute will be expected to incorporate these plans and associated goals into an overall Strategic Plan, to be maintained and revised, as requested by the Program over the course of the award. The Strategic Plan should also include an action plan on how the Institute will implement its goals, including a BPRI BYLAWS - 19 description of how the project will be managed on a day to day basis. Documenting the engagement of the Institute with its scientists, users, partners, downstream user communities, and other stakeholders is also essential, including feedback from the community. The Institute is expected to track the outcomes, outreach activities, and innovative discoveries that result from this support. Plans for assessment and evaluation must be incorporated into the Strategic Plan. Areas of assessment must include research outcomes, outreach activities, geographic distribution and demographic information on the Institute's impact. B. Broadening Participation Plan. Broadening participation is a high priority within the BIO Directorate, and specifically, how an Institute can achieve greater diversity and provide an inclusive research environment. Each Institute is expected to develop a detailed plan for how the Institute will achieve changes in diversity and inclusion in its organization and in specific disciplines and communities in its sphere of influence. The plan should include identification of specific gaps in the Institute’s human capital that need to be addressed initially, and through the lifecycle of the Institute; identification of goals for broadening participation and researcher role equity at all career levels, including leadership; description of actions that will be made to achieve the goals including a specific timeline; and an explanation for how progress will be assessed. In addition to project-specific activities, each Institute is expected to interact with other Biology Integration Institutes through specifically identified networking events, including PI meetings and workshops. These activities will involve a variety of functions to share challenges and solutions, help identify gaps and priorities, oversee implementation of relevant standards and best practices, foster integration of theoretical approaches with data collection, analysis approaches and methods, facilitate communication and standards for training and education, facilitate improved efficiency and scalability of research methodologies and resources, and assure that products are disseminated. C. Governance Plan. The Awardee Institution will ensure that an efficient and effective governing structure is in place throughout the award period to support all significant project activities. Awardees will provide a Governance Plan with relevant structure and details. Components of the plan will include roles and responsibilities of: i. The PI of the award, serving as the primary contact for the NSF. The PI is responsible for all technical and non-technical aspects of the Institute's management and project reporting requirements throughout the award period. ii. A Management Team comprised of other senior personnel on the project. iii. An External Advisory Committee (EAC) that serves in an advisory capacity to the PI and the Management Team. The membership of the EAC will be determined by the PI in consultation with the Management Team and the managing NSF Program Director. The EAC will generally meet annually at a time and place to be determined in consultation with the managing Program Director and the Management Team. The EAC is advisory to the project and not to the NSF; the final EAC composition and any changes must be approved by the managing Program Director. iv. An Evaluator who assesses and evaluates all aspects of the Institute to help establish priorities, improve practices, and document successes. v. Provisions and mechanisms for succession in the leadership team and other essential personnel. 2. Requirements: A. publications, presentations, websites, press releases, etc. generated from BII support under solicitation NSF 20-508 will acknowledge support from the Biology Integration Institutes program and explicitly include the award number. B. The St rategic Plan and Br oadening Pat ti c ip ation Plan shall be submitted to the managing NSF Program Director NSF by Month 6 following the sta 1t da te of the award. The Govemat1ce Plan shall be provided within 60 da ys of the start date of the award. Additional guidance will be provided by Program aBer the s ta 1t of the Award if specific content is required. C. Site visits (or rev er se site visits) may be scheduled in any year of the proje ct , as deemed necessary by N SF . A site visit will evaluate the effectiveness of the In stitute and its value to the scientific community. The site reviews will consider the quality and progre ss of the Institute's research activities and the accessibili ty of In st itute resources to the community, including but not limited to , the quality of the contribution to the biological sciences; the effectiveness of the education and outrea ch activities; the effectiveness and acce ssi bility of reliable data management syst em s and other infrastructure resources; and the extent to which these activities ha ve enabled communi ty standat·ds. Other project as pects subject to e va luation will include administration and management, cooperation with partner orgat1izations, and participation by minorities and members of under-represented groups at all le vels of the In stitute's or ganization. D. A tt endance at Annual Awardees Meetings is required, to in clude at le as t two key personnel each year. E. Each In stitute wi ll create a w eb pr esence describing the e ss ential features of the pro jec t as well as highlights of progress on the In stitute's research, training and educational, resource sharing, and outreach programs. 3. Specific reporting requirements: In addition to annual reports, the Awardee may be requested to submit additio na l reports via Research.gov using the " In terim Rep01 ting" function. Reports shall include inform at ion that is standard to all NSF awards in Research.gov. The managing Program Direct or may also require additional reporting on activities and progress specific to In stitutes, for example, on Strategic Planning, Integration, Project Management, Broadening Participation, and Project Govemance. Additional r epo1 ting may also be required in other formats, e.g., s pr eadsheets, s ub1ni tt ed to Program through separate cover. 4. In tellectual Property: An intellectual prope1 ty agreement, including publication and patent rights, mu st be negotiat ed between th e aw ardee a nd other institutional patticipants and any current a nd future s uba wa rdees. This Intellectual Property agreement s ha ll be in place between the primary awardee, subawardee(s), and other in st itutional participants in th e project within 60 days of the sta 1t of th e award or the initiation of any new relati on ships. A copy of th e (signed and dated) intellectu al prope1ty agreement shall be provided to the managing NSF Pr ogram Director within 30 days thereafter. 5. Projects In v ol ving Vertebrate Animals: It is the grantee's res pon sibility to en sure that any ve1tebrate animal work conducted under this award ( in cluding any work funded v ia use of a subaward) has an In st itutional Animal Care and Use Committee (IAC UC ) approval, where required, and that s uch approval remains valid at all times that v e1 tebrate animal work is conducted under the award. Such IACUC approval must be from an organization th at maintains a ctuTent assurat1ce from the Public Hea lth Service. Failure to comply with this condition will result in sus pen sion an d/ or tennination of t he award. A. Se nior Personnel Senior Personnel Count Senior Personnel Calendar Months Senior Personnel Academic Months 8.00 4.32 0.00 BPRI BYLAWS -20 BPRI BYLAWS - 21 Senior Personnel Summer Months 0.00 Senior Personnel Amount B. Other Personnel Post Doctoral Scholars Post Doctoral Count 4.00 Post Doctoral Calendar Months 38.40 Post Doctoral Academic Months 0.00 Post Doctoral Summer Months 0.00 Post Doctoral Amount Other Professionals Other Professionals Count 4.00 Other Professionals Calendar Months 48.00 Other Professionals Academic Months 0.00 Other Professionals Summer Months 0.00 Other Professionals Amount Graduate Students Graduate Students Count 10.00 Graduate Students Amount Undergraduate Students Undergraduate Students Count 2.00 Undergraduate Students Amount Secretarial - Clerical Secretarial - Clerical Count 0.00 Secretarial - Clerical Amount $0 Other Other Count 2.00 Other Amount Total Salaries and Wages (A+B) C. Fringe Benefits Total Salaries, Wages, Fringe Benefits (A + B + C) D. Equipment E. Travel Domestic International F. Participant Support Costs Participant Support Costs Stipends $0 Participant Support Costs Travel $0 Participant Support Costs Subsistence $0 Participant Support Costs Other $0 Total Number of Participants 0.00 BPRI BYLAWS - 22 Total Participant Costs (F) $0 G. Other Direct Costs Materials Supplies Publication Costs Consultant Services $0 Computer Services $0 Subawards Other Total Other Direct Costs (G) H. Total Direct Costs (A Through G) I. Indirect Costs* J. Total Direct and Indirect Costs (H + I) K. Fees $0 L. Total Amount of Request (J) OR (J + K) M. Cost Sharing Proposed Level $0 *Indirect Cost Rates These rates are at the time of award and are based upon the budget submitted to the NSF. It does not include any out-year adjustments. The NSF will not modify awards simply to correct indirect cost rates cited in the award notice. See the Proposal & Award Policies & Procedures Guide (PAPPG) Chapter X.A.3.a. for guidance on re-budgeting authority. Item Name Indirect Cost Rate MTDC (includes first $25K of 4 subawards) Award Number (FAIN): NATION AL SCIENCE FO UNDATION Award Notice Ma na ging Division Abbre vi ation: DBI AWARDEE INFORMATION Awa1·d Recipient: Baylor College of Medicine Awardee Address: One Baylor Plaza MS-310 HOUSTON, TX 770303411 Official Awardee Email Address Unique Enti ty Identifiet· (DUNS ID ): AM EN DMENT INFORMATION Amendme nt Type: Other Admin No Fund Actions Amendme nt Dat e: 10/ 13 /2020 Amendme nt Number: 001 Proposal Number: No t Applicable Amendme nt Description: Am endment Number: 001 This award incotporates the following terms and conditions th at implement Section s§§ 200.216 and 200.340 of the revised 2 CFR § 200 which was published in the Federal Register on August 13. 2020. The revised 2 C FR § 200 is effective on November 12 , 2020, except for s ec tion s§ 200.216 and § 200.340, which are effective on August 13 , 2020: 1. Section 889 of th e John S. McC ain National Defense A uth orization Act for Fi scal Ye ar 2019 Section 889 of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019 (Public La w 115232) prohibits the head of an executive agency from obligating or expending loan or grant funds to procure or obtain, extend, or renew a contract to procure or obtain, or enter in to a contract ( or extend or renew a contract) to procure or obtain the equipmen t, se rv ices, or sy st ems prohibited systems as identified in section 889 of the NDAA for FY 2019. (a) In accordance with 2 CFR 200.216 and 200.471, all awards that are issued on or after Augu st 13 , 2020, recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2) Ex tend or renew a contract to procure or obta in ; or (3) En ter into a contract ( or extend or renew a contract) to procure or obtain equipment, s er vices, or sy st ems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any s yst em. As described in Publ ic La w 115-232, section 889, covered telecommunications equipment is telecommunicatio11S equipment produced by Huawei Technologies Company or ZTE Cotporation ( or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infra st ructure, and other national security purposes, video s ur veillance and teleconummications equipment produced by Hytera Cormnunica.tions Cotporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company ( or any subsidiary or affiliate of such entities). BPRI BYLAWS -23 Co-P1incipal Investigator: - Co-Principal Investigator:- - NSF CONT AC T INFORMATION Managing Grants Official (Primary Contact) Nam e: Email: Email: Email: Awarding Official Na m e: Email: GENERAL TERMS AND CONDITIONS Institution: Ar izona State University Institution: Baylor College of Medicine Managing Program Officer Nam e: Email: This Cooperative Agreement ( CA ) is entered in to between the United States of America, represe nt ed by the Na tional Science Foundation (NSF), and the above named Awardee pursuant to the authority of the Na tional Science Foundation Act of 1950, as amended (42 USC 1861-1875). This CA is provided electronically to the Awardee. The Awardee is responsible for full compliance with all Programmatic and Financial/Administrative Tenns and Conditions as initially stated or as updated ov er the life of this CA. The Awardee's request to draw down funds under this CA will represent acceptance by the Awardee of all Terms and Conditions of the CA. The Au thorized Organizational Representative (AOR) will be electronically notified of any changes to these Tenns and Conditions and is encouraged to immediate ly review these changes and contact the Grants and Agreements Official or Program Officer within thirty days with any questions. CA-FATC Th. is award is subject to the Cooperative Agreement Financial & Administrative Tenns and Conditions (CAFA TC), dated 02/ 12 /2019, available at https: // www.ns f. gov/awards/managing/co-op conditions.jsp. FA TC ANDPT C Financial and Administrative Tenns and Conditions (FATC) Except as modified by this amendment, the award conditions remain unchanged. Programmat ic Terms and Conditions (PTC) Except as modified by this amendment, the award conditions remain unchanged. BP RI BYLAWS -30 BPRI BYLAWS - 31 ATTACHMENT B: OVERALL LEADERSHIP AND MANAGEMENT STRUCTURE OF BPRI Evaluator Trainee Leadership Council Research Committee Director Deputy Director External Advisory Committee Executive Committee .. .. .. ... . ... Diversity & Inclusion Educ ation Committee Administrative support Research Coordinator Education Coordinator Board Outreach Committee BPRI BYLAWS - 32 ATTACHMENT C: ANNUAL COMMITTEE MEETING SCHEDULE • denote Skype meeting and § denote in person meeting. PPI: phenotypical plasticity integration. BPRI BYLAWS - 33 ATTACHMENT D: Rules and Procedures for Committee Meetings 1. Scheduling and time limits. Each meeting should be scheduled in well advance, ideally at least one week before the meeting. Each meeting should have a time limit. The default time limit should be one hour. In exceptional circumstances a meeting might need to be longer, in which case participants should be informed well in advance at the time of scheduling. 2. Agenda and timeline. Each meeting should have a formal agenda and an approximate timeline. The agenda should be drafted by the chair of the committee and sent in advance of the meeting to inform participants of the topics and allocated discussion time. Participants should be able to add topics to the agenda as needed. 3. Attendance. Regular committee members should attend the meeting. Additional attendees should be invited by the committee chair, after consultation with the other committee members. The role of these occasional attendees should be defined among committee members in advance of the meeting. 4. Meeting minutes. Notes should be taken by a scribe during the meeting and used to write minutes afterwards. Typically, the scribe will be one of the administrative personnel for the grant, either the Research or the Education Coordinator. The minutes should be circulated among committee members to offer an opportunity for corrections and additions. The agenda and associated minutes should then be posted and archived on the institute web site, ideally, accessible to all institute members. 5. Meeting procedures. The committee chair should lead the discussion as efficiently as possible. If time is running short, an additional meeting should be scheduled to discuss the topics that could not be covered. 6. Meeting “do(s) and don’t(s)”. These could be adapted from the following web link: https://www.diycommitteeguide.org/resource/running-effective-meetings Specifically, a. Be on time b. Follow the agenda c. Listen and ask questions when things are unclear d. Try to take decision by consensus, if not vote; postpone decisions if further information is needed BPRI BYLAWS - 34 ATTACHMENT E: BPRI CODE OF ETHICS The Behavioral Plasticity Research Institute (BPRI) aims to be a research institute that conducts and communicates research in accordance with the highest scientific, professional, and ethical standards and in a manner that fosters mutual respect and enhances the reputation of all of its members and trainees. As a member of the BPRI, I subscribe to the following principles: When performing research activities, I shall: • Conduct, manage, judge, and report scientific research objectively, honestly, and thoroughly. • Be honest and realistic in stating claims or estimates based on available data and understand the limitations of my knowledge. • Use appropriate diligence in preserving and maintaining documentation, such as original data records, so that others may reproduce results. • Acknowledge all conflicts of interest and not knowingly engage in activities where a conflict of interest impedes my ability to act in an objective, honest, and ethical manner. • Recognize past and present contributors to my research and not accept or assume credit for another's accomplishments. • Properly reference and acknowledge past work and accomplishments of my colleagues and others in the scientific community. • Take responsibility for safety and the impacts of my research on the environment and human and animal subjects. When communicating research, I shall: • Claim authorship in a work only if I have made a significant intellectual contribution as part of conception, design, data collection, data analysis, or interpretation and made significant contributions to the scientific communication's preparation. • Claim authorship only if I am willing to be held responsible for the validity and interpretation of data from my contributions and for the conclusions as presented. • Ensure that co-authors on publications have the opportunity to review and comment on the scientific communications prior to their release. • Accurately describe research methodology and data processing in all research products, including clear traceability of all figures and images to original data. When dealing with others, I shall: • Be honest, professional, and respectful in my interactions with students, colleagues, staff, supervisors, sponsors, reviewers, editors, and the public. BPRI BYLAWS - 35 • Support diversity by providing an environment in which the ideas of all are evaluated equally, regardless of individual characteristics, on the basis of evidence. • Be inclusive by creating a culture of openness, recognizing and addressing unconscious bias, and not tolerating any forms of discrimination, harassment, and exclusionary behavior. • Resolve disagreements and differing views constructively and respectfully. • Welcome constructive criticism of my personal scientific research and offer the same to my colleagues in a manner that fosters mutual respect and objective scientific debate.