WP7 D7.3 Plan for the communication, dissemination and exploitation of results

Plan for the communication, dissemination and exploitation of results 3 Work Package 7, Deliverable D7.3 Plan for the communication, dissemination and exploitation of results 3 Work package 7, Deliverable D7.3 Please refer to this report as follows: Vuckovic, M, Kozłowska, A (2025 ). Plan for the communication, dissemination and exploitation of results 3. Deliverable D7.3 of the Horizon Europe project GREENGAGE. Project information Project name: Grant Agreement No. Start date: Duration: GREENGAGE – Innovative governance, environmental observations and digital solutions in support of the Green Deal 101086530 01/01/2023 36 months Coordinator: Contact: AIT Austrian Institute of Technology Giefinggasse 4, 1210 Vienna, Austria Jan Peters-Anders, Research Engineer Funded by the European Union GA n° 101086530. Deliverable details Description: This deliverable concerns the second version of the Plan for the communication, dissemination and exploitation of results. This document provides an overview of all communication and dissemination activities within the project, along with the guidelines to be followed by all the project partners. It also details the exploitation strategy. Version: Dissemination level: Due date: Submission: Final PU (Public) 31/12/2025 24/12/2025 Lead: VRVis Zentrum für Virtual Reality und Visualisierung Forschungs-GmbH Author(s): Vuckovic, M (VRVis Zentrum für Virtual Reality und Visualisierung Forschungs-GmbH), Austria Kozłowska, A (Austrian Institute of Technology), Austria GREENGAGE | Deliverable D7.3 | WP7 | Final iii Legal Disclaimer All information in this document is provided "as is" and no guarantee or warranty is given that the information is fit for any particular purpose. The user, therefore, uses the information at its sole risk and liability. For the avoidance of all doubts, the European Commission has no liability in respect of this document, which is merely representing the authors' view. Users wishing to reuse material from this work that is attributed to a third party, such as tables, figures or images, are responsible for determining whether permission is needed for that reuse and for obtaining permission from the copyright holder. The risk of claims resulting from infringement of any third partyowned component in the work rests solely with the user. © 2025 by GREENGAGE Consortium GREENGAGE | Deliverable D7.3 | WP7 | Final iv Table of Contents Content 1 GREENGAGE summary ............................................................................................................................... 9 2 Introduction ................................................................................................................................................. 10 3 Target Audience ......................................................................................................................................... 11 4 Communication Plan .................................................................................................................................. 12 4.1 Visual Project Identity and Branding ............................................................................................... 12 4.2 GREENGAGE Website ....................................................................................................................... 14 4.3 Project Promotion by the Partners .................................................................................................. 16 4.4 Social Media ....................................................................................................................................... 16 4.5 Digital Media ....................................................................................................................................... 20 4.5.1 Press Releases ................................................................................................................................... 20 4.5.2 Interviews ............................................................................................................................................ 20 4.5.3 Digital Leaflets and Brochures ......................................................................................................... 21 4.5.4 e-Newsletter ........................................................................................................................................ 22 4.5.5 Videos .................................................................................................................................................. 23 4.6 Measurable Criteria for Effective Evaluation .................................................................................. 26 4.6.1 Definition of individual KPIs .............................................................................................................. 28 5 Dissemination Plan ..................................................................................................................................... 31 5.1 Online and Recorded Channels and Assets .................................................................................. 31 5.1.1 Website ................................................................................................................................................ 31 5.1.2 Webinars and Training Videos ......................................................................................................... 32 5.2 Digital Channels and Assets ............................................................................................................. 32 5.2.1 Project Public Deliverables ............................................................................................................... 32 5.2.2 White Book for Public Authorities .................................................................................................... 33 5.2.3 Scientific Output................................................................................................................................. 34 5.3 Physical Channels and Assets ......................................................................................................... 38 5.3.1 Public Events and Science Talks ..................................................................................................... 38 5.3.2 Policy Discussions and Synergy Events ......................................................................................... 42 6 Exploitation Plan ......................................................................................................................................... 45 6.1 Exploitation Mechanisms and Pathways ......................................................................................... 47 6.1.1 Capacity Building and Knowledge Transfer ................................................................................... 47 6.1.2 Open Science and Data Sharing ..................................................................................................... 48 6.1.3 Commercialization ............................................................................................................................. 48 6.1.4 Policy Uptake ...................................................................................................................................... 48 6.2 Partner Contributions to Exploitation Pathways ............................................................................. 49 GREENGAGE | Deliverable D7.3 | WP7 | Final v List of Figures Figure 1: Structure of project GREENGAGE. .................................................................................................... 9 Figure 2: Different variations of GREENGAGE logos created for different application and needs. ......... 12 Figure 3: Different GREENGAGE document templates created for different applications and needs. ... 13 Figure 4: GREENGAGE banner created for the website and used across LinkedIn and YouTube channels. .............................................................................................................................................................. 13 Figure 5: GREENGAGE PowerPoint template in use at internal (project meetings) and external (conference workshops) events. ...................................................................................................................... 13 Figure 6: GREENGAGE website landing page with navigation menu. ........................................................ 15 Figure 7: LinkedIn landing page with the most recent posts. ....................................................................... 18 Figure 8: Instagram profile page with the most recent posts. ...................................................................... 19 Figure 9: Collaborative planning and scheduling tool for coordination of external communication activities via GREENGAGE social media channels. ....................................................................................... 19 Figure 10: Sample of a press release for the Copenhagen pilot prepared for the local newspaper. ..... 20 Figure 11: Sign-up form for the GREENGAGE newsletter on the project website. ................................... 22 Figure 12: Welcome email sent automatically once someone subscribes to the GREENGAGE mailing list. 23 Figure 13: Pre-recorded webinars made readily available on the GREENGAGE website as part of the GREENGAGE Academy. .................................................................................................................................... 24 Figure 14: Pre-recorded interviews with the GREENGAGE Observers made readily available on the GREENGAGE website. ....................................................................................................................................... 24 Figure 15: Project-related YouTube channel with webinars and training videos generated throughout the GREENGAGE project. .................................................................................................................................. 25 Figure 16: Project-related scientific contributions made readily available on the GREENGAGE website. 31 Figure 17: GREENGAGE training and onboarding video sessions carried out within the WP3 activities. 32 Figure 18: Public project deliverables made readily available on the GREENGAGE website. ................. 33 Figure 19: Two pages of the GREENGAGE White Book: cover page and list of content. ........................ 34 Figure 20: A dedicated GREENGAGE repository on Zenodo platform. ...................................................... 35 Figure 21: Table listing relevant scientific events and scientific publishers for streamlining the collaborative content development process. .................................................................................................. 36 Figure 22: Selected GREENGAGE events organized internally by project partners. ................................ 42 Figure 23: Selected external workshop events where GREENGAGE took part......................................... 42 Figure 24: GREENGAGE exploitation roadmap. ............................................................................................. 46 List of Tables Table 1: List of interviews .................................................................................................................................. 21 Table 2: Overview of the evaluation metrics, KPIs and their planned delivery dates ................................ 26 Table 3: List of GREENGAGE publications. ..................................................................................................... 36 Table 4: List of GREENGAGE events (workshops, dialogue cafes, meetings, etc.) organized internally by project partners. ............................................................................................................................................ 38 Table 5: List of external events. ........................................................................................................................ 40 Table 6: List of external events that foster policy discussions and sustainable change. .......................... 43 Table 7: List of educational engagement. ....................................................................................................... 48 Table 8: Overview of exploitation and dissemination efforts of individual partners................................... 49 GREENGAGE | Deliverable D7.3 | WP7 | Final vi Glossary Citizen Observatory According to EU project WeObserve, “Citizen Observatories (COs) are community-based environmental monitoring and information systems, that invite individuals to share observations, typically via mobile phone or the web. Throughout these activities citizens become able to participate in environmental management/local governance.” [Reference: D2.1 - GREENGAGE Methodological Framework] In GREENGAGE is a place like a Living Lab (a laboratory in a real context, putting stakeholders at the centre of the process) for collective learning that exploits the opportunity of using sensors and the use of Earth observation technology where citizens collect data and are empowered by the information generated from these data to improve environmental management towards an innovative governance of the territory. Citizen Science “In Citizen Science, a broad network of people collaborates. Participants provide experimental data and facilities for researchers, raise new questions and cocreate a new scientific culture. While they add value, volunteers acquire new learning and skills and gain a deeper understanding of the scientific work in appealing ways. As a result of this open, networked and transdisciplinary scenario, science-societypolicy interactions are improved, leading in turn to a more democratic research, based on evidence and informed decision-making" (Socientize consortium, 2014, p. 10). Citizen Science campaign A Citizen Science (CS) Campaign comprises a period when a group of Citizen Observers with a shared mission and hypothesis gather data at different places and regularly get together to analyse together the correlation of their collected data with other external data sources to validate such hypothesis GREENGAGE Academy The GREENGAGE Academy hosts the emerging GREENGAGE Community of Practise and is the central platform for sharing understandings of the process of developing GREENGAGE COs. As such, the Academy serves as the central interaction platform between CO coordinators, Citizen Observers and other participants of COs. The Academy acts as a knowledge base and toolbox around the setting up and effective coordination of citizen observatories. The Academy stores and indexes training resources, MOOCs, success stories, findings and best practises collected from the four GREENGAGE pilots as well as generated or adapted to guide the setting up of the pilots. GREENGAGE Citizen Observatory Methodological Framework The GREENGAGE Citizen Observatory Methodological Framework suggests core concepts, processes and guidelines on how to develop Observatories in GREENGAGE in ways that are ethical, democratic and responsive to common urban challenges and their situational manifestations in GREENGAGE’s five Pilots. GREENGAGE Engine The GREENGAGE Engine is the set of tools and software applications that make up the GREENGAGE toolset. They will be used to support the GREENGAGE COs in fulfilling the objectives of the Innovation Pilots. GREENGAE Observatories See Citizen Observatories. An update of the term Citizen Observatory to comply with equity, diversity, and inclusion frameworks, as some of the participants and target groups of these associations do not necessarily possess citizenship. GREENGAGE Toolbox The GREENGAGE Toolbox is the main stack of data processing and management tools. It comprises the set of tools within the “Data crowdsourcing and capture” and the “Data analysis and insights generation” layers of the GREEN Engine. Some of the tools included are MindView, MODE and HOPU apps, GREENGAGE app, Urban TEP/VISAT, Data Quality and Structure Dashboards, DIGITWIN, DataHub, Superset, Druid or NiFi. Innovation Actions Innovation Actions are "primarily consisting of activities directly aiming at producing plans and arrangements or designs for new, altered or improved products, processes or services. For this purpose they may include prototyping, testing, demonstrating, piloting, large-scale product validation and market replication. […] Projects may include limited research and development activities” (EU HORIZON 2020). For GREENGAGE COs this means participatory research for GREENGAGE | Deliverable D7.3 | WP7 | Final vii innovation is not the focus but a means for understanding the GREENGAGE innovation action collectively. Living Labs According to the European Network of Living Labs, “Living Labs (LLs) are open innovation ecosystems in real-life environments using iterative feedback processes throughout a lifecycle approach of an innovation to create sustainable impact. They focus on co-creation, rapid prototyping & testing and scaling-up innovations & businesses, providing (different types of) joint-value to the involved stakeholders.” Pilot Owner The city or authority responsible for the implementation of a particular GREENGAGE innovation pilot. Use cases Generally, use cases are specific situations in which a product or service could potentially be used. In GREENGAGE we experiment in place-based, co-created and living platforms and learn about the useability of GREENGAGE COs as mediators of urban policy innovation. The products that are tested on their usefulness for driving transformative urban planning are existing technologies, tools and practices that brought into play by the GREENGAGE consortium to build tech-aided and co-created environmental monitoring and information systems, or GREENGAGE COs. GREENGAGE | Deliverable D7.3 | WP7 | Final 8 Executive summary (publishable) GREENGAGE – Engaging Citizens – Mobilizing Technology – delivering Green Deal is a panEuropean Innovation Action, funded under the Horizon Europe Framework Programme, that aims to promote innovative governance process and help public authorities in shaping their climate mitigation and adaptation policies. To achieve this aim, the GREENGAGE project leverages citizens’ participation and equips them with innovative digital solutions in order to transform citizen’s engagement and cities’ effectiveness in delivering the European Green Deal objectives for carbon neutral cities. This deliverable concerns the Plan for the communication, dissemination and exploitation of results, which is integral to the WP7 Communication, Dissemination, Valorisation and Exploitation. This document provides an overview of all communication and dissemination activities within the project, along the guidelines to be followed by all the project partners. It details the methodology and the channels to be used for communication and dissemination, as well as detailing the expected timeline. The GREENGAGE communication strategy will pursue the following objectives: • Raise public awareness and ensure maximum visibility of the project’s key facts, objectives, activities and findings; • Announce and promote GREENGAGE Observatory campaigns and related public events to ensure a widespread engagement and attendance; • Support the dissemination outputs. The GREENGAGE dissemination activities strive to ensure maximum visibility, accessibility and impact of the project activities. Ultimately, communication and dissemination activities will maximise GREENGAGE impact on prompting dialogues, cooperation, and coordination with the private business sector, the public sector (including policymakers), the academic community, Citizen Scientists, regional and local communities' sector, and local NGOs and associations who promotes sustainability measures. The document also discusses the project’s Key Exploitable Results (KERs) and the way these are oriented towards assuring long-term exploitation of generated knowledge assets during and after the project lifetime. This is a second version of the living document that will be regularly evaluated, updated and adapted in close collaboration with all project partners throughout the project lifetime and as new opportunities for communication, dissemination and exploitation arise. Related documents All GREENGAGE deliverables that are related to this document are listed below and are available at the GREENGAGE website https://www.greengage-project.eu/knowledge-base/deliverables/. D3.2 CO solution mapping to pilots, recruitment and training report D5.5 GREENGAGE CO Academy structured content 1 D7.1 Plan for the communication, dissemination and exploitation of results 1 D7.2 Plan for the communication, dissemination and exploitation of results 2 D7.4 Project identity and branding D7.5 Project website and social media platforms D7.6 Package of dissemination materials 1 D7.7 Package of dissemination materials 2 D7.8 Package of dissemination materials 3 D7.12 Citizen Observers’ exchange programme 1 GREENGAGE | Deliverable D7.3 | WP7 | Final 9 1 GREENGAGE summary The pan-European Innovation Action, funded under the Horizon Europe Framework Programme, aimed to promote innovative governance processes, and tried to help public authorities in shaping their climate mitigation and adaptation policies. To achieve this aim, the GREENGAGE project leveraged citizens’ participation and equipped them with innovative digital solutions that shall transform citizen’s engagement and cities’ effectiveness in delivering the European Green Deal objectives for carbon neutral cities. Focusing on mobility, air quality and healthy living, the aim was to inspire citizens to observe and cocreate their cities by sensing their urban environments. The idea was to complement, validate, and enrich information in authoritative data held by the public administrations and public agencies. This was facilitated by engaging with citizens to co-create green initiatives and to develop Citizen Observatories (CO). In GREENGAGE, Citizen Observatories were and are a place where pilot cities co-examine environmental issues integrating novel bottom-up processes with top-down perspectives. This provides the basis to co-create and co-design innovative solutions to monitor environmental problems at ground level with the help of citizens. With two interrelated project dimensions, the project aimed to enhance intelligence applied to city decision-making processes and governance by engaging with citizen observations integrated with Copernicus, Global Earth Observation System of Systems GEOSS, in-situ, and socio-economic intelligence, and by delivering innovative governance models based on novel toolboxes of decisionmaking methodologies and technologies. The Citizens Observatory campaigns were deployed and fully demonstrated in 5 pilot engagements in selected European cities and regions including: Bristol (the United Kingdom), Copenhagen (Denmark), Turano Valley (Italy), Gerace (Italy) and the region of North Brabant (the Netherlands). These innovation pilots aimed to highlight the need for smart city governance by promoting citizen engagement, cocreation, as well as gathering new data which should complement existing datasets and evidence-based decision and policymaking. Figure 1: Structure of project GREENGAGE. GREENGAGE | Deliverable D7.3 | WP7 | Final 16 4.3 Project Promotion by the Partners To further enhance the international visibility and promotion of the GREENGAGE project, all project partners will be asked to publish an announcement of the GREENGAGE project on their local websites or their local channels. ACTION PLAN When possibilities arose, GREENGAGE project was promoted on websites local to each project partner. Alternatively, project partners are continuously encouraged to promote GREENGAGE on their local media channels. Project partners announced the project and its scope on their platforms, examples: AIT: https://www.ait.ac.at/en/news-events/singleview/detail/7598?cHash=7a02a9c771fd040b04cc10de4342f349 Sushi Dev: https://sushi.dev/blog/eu-blockchain-projekt-in-bristol Digitalsunray: https://www.digitalsunray.com/en/news/greengage-projekt-durchb%C3%BCrgerbeteiligung-green-deal-ma%C3%9Fnhamen-unterst%C3%Bctzen I Borghi Italia: https://borghipiubelliditalia.it/2023/09/29/i-borghi-piu-belli-ditalia-partecipano-alprogetto-greengage/ MPA: https://miljopunkt-amager.dk/thrive-zone-amager/ BUas: https://www.buas.nl/en/research/professorships/sustainable-transport-and-tourism/greengage UDEUSTO: https://www.deusto.es/cs/Satellite/deustoresearch/en/home/top-researchoutputs/international-research-projects#gsc.tab=0 VRVis: https://www.vrvis.at/en/research/research-projects/greengage IBERCIVIS: https://ibercivis.es/tag/greengage/ UWE: https://blogs.uwe.ac.uk/research-business-innovation/uwe-bristol-success-within-horizoneurope/ TARGET AUDIENCE The project partner promotion of the GREENGAGE project targets all stakeholder groups listed in Section 3. 4.4 Social Media A number of social media accounts are set up to help increase the public awareness, ensure maximum visibility of the project and keep up to date all interested parties about current activities. Specifically, GREENGAGE is spreading its messages and updates over LinkedIn, Instagram, and earlier also X (former Twitter), whereby these channels are used to reach different kinds of audiences and hence the messaging is adapted accordingly. Whenever possible, these tailored messages are enhanced with appealing visuals to help draw and capture attention of the public and gain followers who will further help spread the messages. These channels serve as accelerators to the discussion aligned with project objectives and activities and further serve as potential scouting medium for a widespread engagement. ACTION PLAN The initial setting up of social media channels was done by M3/M4. This specifically concerns channels such as X and LinkedIn. Other channels (i.e., Instagram) are established as the need and the opportunity arose, following project needs, communication priorities, and target audience dynamics. This adaptive approach ensured that each platform was launched when there was both sufficient content and strategic value, allowing the project to maintain an active and relevant online presence. In order to plan the timely delivery of public messages, a collaborative social media planning and scheduling tool has been devised to effectively shape and schedule their dissemination over these channels. GREENGAGE | Deliverable D7.3 | WP7 | Final 17 X platform X account is https://x.com/GREENGAGE_EU. It was set up in M4. This channel, in initial phases of the project, was used for short informative messages and news on the project supported by attentioncatching visuals (pictures, banners, videos). We were also utilizing project-related descriptive hashtags (i.e., #GREENGAGEproject, #HEU, #citizenobservatory, #innovativegovernance, #citizendata, etc.) to establish a consistent presence and to integrate our discussions into a relevant existing context. However, at the later stages of the project, this channel was subsequently discontinued due to its limited added value to the project, as other channels of communication proved to be more effective. LinkedIn platform LinkedIn account is www.linkedin.com/company/greengage-project/ (Figure 7). LinkedIn account was set up in M3. This channel is focusing on creating dedicated communities discussing the specific topics. We aim for establishing a community on citizen engagement in urban data collection, among others. We also aim for connecting with relevant projects and initiatives to build synergies and foster knowledge transfer. Selected scientific articles, press media and other engaging content are also shared on this platform. The frequency of posts published by moderators in the group is foreseen to at least once per month. Instagram platform Instagram account is https://www.instagram.com/greengage_eu/ (Figure 8). The channel was set up in M29. The need for this platform emerged in the later stages of the project, aiming to engage audiences beyond the academic and corporate spheres. This channel is focusing on visually communicating the project’s activities, milestones, and outcomes in a bite-sized, concise and accessible way. Through the use of engaging visuals, short videos, and infographics, it aims to raise awareness about the GREENGAGE initiative, highlight citizen participation, and connect with a broader audience beyond traditional stakeholders (e.g., targeting local influencers and bloggers). Collaborative planning and scheduling tool To timely and jointly plan our external messages, we set up a collaborative planning and scheduling tool where we coordinate communication activities, share content drafts, and align messaging across all partners (Figure 9). This tool enables real-time updates, ensures consistency in our outreach efforts, and arranges social media posts around selected topics, with specific topic leads assigned from within the consortium members to ensure effective coordination and content delivery. Topics and their leads are assigned based on the expertise and respective involvement in other WPs. Specifically, the following topics and topic leads/supporters are assigned: 1) General announcements – VRVis/AIT; 2) GO Governance Framework – UWE/BUAS, AIT; 3) GO Pilots - KWMC/Pilots, PSTs; 4) GREEN Engine– DEUSTO/SushiDev; 5) GO Evaluation – AIT/UWE; 6) GO Academy – Ibercivis/KWMC; 7) Events (talks, synergies, CoCO) - Ibercivis/VRVis. TARGET AUDIENCE The public project communication via the GREENGAGE social media channels targets all stakeholder groups listed in Section 3. GREENGAGE also strives to promote green advocacy by involving local influencers, bloggers and storytellers from different spheres (culture, art, fashion, etc.) that can provide a different angle of democratising the outcomes in line with the new European Bauhaus that connects the European Green Deal to our living spaces and to the enriching, sustainable and inclusive experiences. Such audience is reached through the GREENGAGE Instagram channel, as well as, channels local to each project partner. Through the connection with influencers, GREENGAGE indirectly utilized their personal social media profiles (e.g., Instagram) for spreading its messages. GREENGAGE | Deliverable D7.3 | WP7 | Final 18 Figure 7: LinkedIn landing page with the most recent posts. GREENGAGE | Deliverable D7.3 | WP7 | Final 19 Figure 8: Instagram profile page with the most recent posts. Figure 9: Collaborative planning and scheduling tool for coordination of external communication activities via GREENGAGE social media channels. GREENGAGE | Deliverable D7.3 | WP7 | Final 20 4.5 Digital Media 4.5.1 Press Releases GREENGAGE strives to be well-represented in the digital (e-news) media local to each project partner. ACTION PLAN A set of press releases was prepared throughout the project lifetime for promotion and awareness rising about the project and its activities. The objective of this initiative was to inform on the project in a more detailed way, compared to what is achievable in the above-mentioned channels. Press releases were drafted for selected key moments of the project. These included the most relevant information, presented in a concise and intelligible way. Press releases were prepared in local languages of each partner, and each partner is encouraged to push the publication in their local media. An example for the Copenhagen pilot is given in Figure 10. TARGET AUDIENCE The GREENGAGE press releases target all stakeholder groups listed in Section 3. Figure 10: Sample of a press release for the Copenhagen pilot prepared for the local newspaper. 4.5.2 Interviews Similarly to press releases, individual interviews focusing on many facets of individual project activities with involved project partners and GREENGAGE Observers were encouraged during the project lifetime. ACTION PLAN Each project partner and the participating GREENGAGE Observers were encouraged to contribute. Such interviews were either given to a local television channel or published via a local newspaper (digital or printed). The topics varied from the general information on the project to reflections on local challenges and ongoing activities. Additional interviews were carried out during ongoing activities, such as datathons and ideathons. These interviews served to capture real-time perspectives from participants, organizers, and stakeholders, GREENGAGE | Deliverable D7.3 | WP7 | Final 21 highlighting experiences, lessons learned, and immediate outcomes. The collected material was then used for both internal reflection and external communication via the project’s YouTube channel (see Figure 15), helping to illustrate the human dimension of the project while strengthening outreach through testimonials and storytelling. TARGET AUDIENCE The GREENGAGE interviews target all stakeholder groups listed in Section 3, but especially the local communities that are expected to get informed on current campaigns, so that they can get engaged and participate in project-related activities. Table 1: List of interviews Organisation Theme Format Period BORGHI Interview with Andrea Vignoli by the RAI (Radiotelevisione italiana) Video Interview January 2024 BORGHI Interviews with local stakeholders in Turano Valley on local challenges Video Interviews https://www.youtube.com/@BorghidelTurano/videos https://www.greengage-project.eu/greengageobservatories/turano/ July 2024 IBERCIVIS Interviews with local participants of the Turano Ideathon Video Interviews https://www.youtube.com/@GREENGAGEproject/videos March 2025 IBERCIVIS Interviews with GREENGAGE pilot owners Video Interviews https://www.youtube.com/@GREENGAGEproject/videos March 2025 4.5.3 Digital Leaflets and Brochures In addition to press releases, information on the project and its activities was provided via digital leaflets and brochures (please refer to the Deliverables D7.6, D7.7 and D7.8). ACTION PLAN Digital versions are available for download on the GREENGAGE website (https://www.greengageproject.eu/knowledge-base/deliverables/) and are frequently attached to a GREENGAGE newsletter or to a post on social media. Whenever a need arose, these are also handed out in a printed physical format during citizen training campaigns, public events and talks, or during conferences and other events. However, the aim was to limit the number of printouts in order to be more environment friendly. Along the general information on the project and its activities, these materials also depict the integral parts of the GREENGAGE toolbox (i.e., the GREEN Engine), where people may inform themselves on the considered technologies. This is presented using a visually-appealing and clear infographics. TARGET AUDIENCE The GREENGAGE digital leaflets and brochures target all stakeholder groups listed in Section 3, but especially the local communities that are expected to get informed on and interested in the project. GREENGAGE | Deliverable D7.3 | WP7 | Final 22 4.5.4 e-Newsletter An electronic newsletter aims to inform interested parties about ongoing and upcoming project activities. ACTION PLAN E-Newsletters hold information about the ongoing and upcoming campaigns, events, webinars, etc., along the general progress of the project. The subscription to a newsletter is offered via a GREENGAGE website (Figure 11), whereby it is made clear that joining the GREENGAGE mailing list is optional. Once someone subscribes to the e-newsletter, they will receive a welcome email informing them on what they could expect in the future (Figure 12). TARGET AUDIENCE The GREENGAGE newsletters target all stakeholder groups listed in Section 3, but especially the local communities that are expected to get informed on current campaigns, so that they can get engaged and participate in project-related activities. Figure 11: Sign-up form for the GREENGAGE newsletter on the project website. GREENGAGE | Deliverable D7.3 | WP7 | Final 23 Figure 12: Welcome email sent automatically once someone subscribes to the GREENGAGE mailing list. 4.5.5 Videos There are different kinds of video materials generated during the project lifetime. The topics vary from the general information on the project to instructional videos on the GREENGAGE technology suite and other aspects (e.g., citizen science methodology, data quality and governance, data standards, etc.). ACTION PLAN Firstly, a short video was created presenting the project, its activities, objectives and impact in an easy to understand, visually appealing manner targeting wide, non-technical audience. The main video was produced in English language to attract a wider audience, while transcripts on different languages were provided to better connect with local audiences. Videos depicting interesting developments of the project, for example the use of GREENGAGE app, were created during different phases of the project lifetime. Additionally, interactive webinars presenting the GREENGAGE technology suite and related training activities were a way to communicate about the progress, methodologies, best practices and success stories (Figure 13). These are developed within the WP5 and in connection to the GREENGAGE Academy (see deliverable D5.5). GREENGAGE also supports creating video interviews on different topics with the voices of local citizens (Figure 14). Such content was made available on both the GREENGAGE website and the project-dedicated YouTube channel (Figure 15, https://www.youtube.com/@GREENGAGE-project). TARGET AUDIENCE The GREENGAGE general video targets all stakeholder groups listed in Section 3. The GREENGAGE webinars and training videos primarily target the local communities who are expected to get familiar with GREENGAGE | Deliverable D7.3 | WP7 | Final 24 the GREENGAGE methodology and tools. The GREENGAGE interviews target all stakeholder groups listed in Section 3, but especially the local communities which were and still are expected to obtain information on current campaigns so that they can get engaged and participate in project-related activities. Figure 13: Pre-recorded webinars made readily available on the GREENGAGE website as part of the GREENGAGE Academy. Figure 14: Pre-recorded interviews with the GREENGAGE Observers made readily available on the GREENGAGE website. GREENGAGE | Deliverable D7.3 | WP7 | Final 25 Figure 15: Project-related YouTube channel with webinars and training videos generated throughout the GREENGAGE project. GREENGAGE | Deliverable D7.3 | WP7 | Final 32 5.1.2 Webinars and Training Videos Similarly to the video material prepared for the communication purposes, webinars and training videos are a way to disseminate the results, best practices and lessons learned from the carried campaigns. These materials were produced, in part, during our GREENGAGE training and onboarding video sessions carried out within the WP3, as seen in Figure 17 (see deliverable D3.2). ACTION PLAN Webinars and training videos are meant to complement the citizen training and data collection campaigns in both content and timeline. Webinars and training videos are produced and delivered on an on-going basis during the project lifetime. As already mentioned, these materials are made available through the GREENGAGE website, as part of the GREENGAGE Academy (see Figure 13, https://www.greengage-project.eu/academy/) and on our dedicated YouTube channel (see Figure 15, https://www.youtube.com/@GREENGAGE-project ). TARGET AUDIENCE The GREENGAGE webinars and training videos primarily target the local communities who are expected to get familiar with the GREENGAGE methodology and tools. Figure 17: GREENGAGE training and onboarding video sessions carried out within the WP3 activities. 5.2 Digital Channels and Assets 5.2.1 Project Public Deliverables Over the entire project duration, consortium produced a wide range of official project deliverables. These serve to inform both the funding body and the general public on the progression and achievements of the project. ACTION PLAN Deliverables that were made public are displayed on the GREENGAGE website (Figure 18) within the resources area in order to disseminate the project excellence and generated knowledge as widely as possible (https://www.greengage-project.eu/knowledge-base/deliverables/). Additionally, these are also uploaded to a project-related Zenodo repository (https://zenodo.org/communities/greengage/records). All project deliverables are drafted using the templates generated at the beginning of the project (see subsection 4.1). Deliverables are posted online as soon as they are officially approved by the funding body. The ones that are still in the review process were posted online with a dedicated watermark indicating their transitional phase, which later will be exchanged with reviewed final versions. The newly released deliverables are further promoted via project-related social media accounts. TARGET AUDIENCE The GREENGAGE deliverables primarily target the European Commission and international organizations who may use the GREENGAGE results for future European research agendas or policymaking at broader levels. These materials may also support academic and research communities who may build on the data, methodologies, or technological innovations to further scientific applications. GREENGAGE | Deliverable D7.3 | WP7 | Final 33 Figure 18: Public project deliverables made readily available on the GREENGAGE website. 5.2.2 White Book for Public Authorities The White Book for Public Authorities (key exploitable result – KER5, see section 6) is one of GREENGAGE deliverables which aims to synthesize outcomes and lessons learned from GREENGAGE Observatory framework-based piloting, evaluation, and impact assessment activities in the project. The envisioned title is “White book on GREENGAGE Citizen Observatory approach for Public Authorities: Lessons learnt / Recommendations” (see deliverable D6.7). It includes, among other aspects: i) Synthesis of best practices in methodologies and strategies for engagement; ii) Experience reports of the pilots and their use cases (challenges, opportunities, Dos and Don’ts); iii) Various pathways to adapt the GREENGAGE Observatory-enabling infrastructure to tackle Green Deal challenges with the support of citizen observers as well as by public administration for potential benefits such as efficiency gains, economic gains, environmental effectiveness, evidence-based decision making, etc.; iv) Role of GREENGAGE tools in training, data collection, analysis, visualization and interpretation; and v) Uptake & scalability plan and replicability guidelines grounded from transferring use-cases between cities and the results obtained, feedback from the citizens, and city administrators vi) an analysis of R&I needs for Citizen Observatory implementation. GREENGAGE | Deliverable D7.3 | WP7 | Final 34 ACTION PLAN The first version of the White Book was released in M24 and the final version (see Figure 19), completely restructured and designed at the end of the project (M36). It is made publicly available on the GREENGAGE website and the Zenodo repository. The project consortium ensures that the White Book is tailored to policymakers and government officials at different levels, using concise, actionable language. The content highlights specific policy recommendations, GREENGAGE best practices, and scalable methods, approaches, and tools. These are communicated using clear infographics and visual summaries to enhance comprehension and retention of key insights. The White Book will be shared over the social media platforms, presented during key political events, forums, and working groups, and also during targeted policy workshops and briefing sessions for government representatives, focusing on actionable takeaways. TARGET AUDIENCE The GREENGAGE White Book targets the local, regional, and national governments, European Commission and international organizations, civil society, private sector, and academic and research communities, who may use the GREENGAGE-generated knowledge and know-how for future research agendas or policy-making at broader levels. Figure 19: Two pages of the GREENGAGE White Book: cover page and list of content. 5.2.3 Scientific Output Scientific output serves to inform a wider scientific community on the progress and achievements of the project. These are tailored to showcase different aspects of the planned activities, including but not limited to best practices examples, study reports and recommendation papers. ACTION PLAN Over the project duration, project partners committed to release 10-15 scientific publications in total to highly ranked journals and to well-known conferences. Each publication acknowledges the funding body and the project framework. As mentioned above, these are regularly published on the GREENGAGE website (Figure 16, https://www.greengage-project.eu/knowledge-base/publications/), as well as on a Zenodo platform (Figure 20, https://zenodo.org/communities/greengage/), an open-access repository GREENGAGE | Deliverable D7.3 | WP7 | Final 35 that ensures long-term preservation and discoverability of our work. Each publication is assigned a DOI (Digital Object Identifier) number, ensuring that our work is easily citable, permanently accessible and traceable for future reference. Table 3 lists the publications published to this date, along the upcoming contributions. To timely plan for our scientific output, we have compiled a comprehensive list of relevant scientific publishers and scientific events (Figure 21). This is a living document that was regularly updated. We have also extended this table to include a consortium partner list, providing a clearer overview of which partners are interested in contributing, enabling us to better streamline the collaborative content development process. TARGET AUDIENCE The GREENGAGE scientific output primarily targets the academic and research communities who may build on the data, methodologies, or technological innovations to further scientific applications. Figure 20: A dedicated GREENGAGE repository on Zenodo platform. GREENGAGE | Deliverable D7.3 | WP7 | Final 36 Figure 21: Table listing relevant scientific events and scientific publishers for streamlining the collaborative content development process. Table 3: List of GREENGAGE publications. Title of the scientific publication Authors Event name 1 Designing Interactive Analytics Dashboards for Diverse Target Groups: The Process and Decision-making DOI: 10.23919/SpliTech61897.2024.10612622 Milena Vuckovic, Dawid Wolosiuk, Johanna Schmidt 9th International Conference on Smart and Sustainable Technologies – SpliTech 2024 2 Democratizing co-production of thematic coexplorations for Citizen Observatories DOI: 10.23919/SpliTech61897.2024.10612351 Diego López-deIpiña, Mikel Emaldi, Rubén SánchezCorcuera, Dawid Wolosiuk, Felipe Vergara, Jan Peters-Anders 9th International Conference on Smart and Sustainable Technologies – SpliTech 2024 3 Performance Assessment of Wearable Atmotube Pro Sensor for Air Quality Citizen Science Applications DOI: 10.23919/SpliTech61897.2024.10612297 Alejandro Pujante Perez, Eduardo Illueca Fernandez, Syed Mohsin Ali Shah, Diego Casado-Mansilla, Antonio Jesus Jara Valera, Diego López-De-Ipiña 9th International Conference on Smart and Sustainable Technologies – SpliTech 2024 4 Enhancing Citizen Science Engagement Through Gamification: A Case Study of the SOCIO-BEE project DOI: 10.23919/SpliTech61897.2024.10612319 Felipe Vergara; Cristian OlivaresRodríguez; Mariluz Guenaga; Diego López-De-Ipiña; Maite PuertaBeldarrain; Rubén Sánchez-Corcuera 9th International Conference on Smart and Sustainable Technologies – SpliTech 2024 GREENGAGE | Deliverable D7.3 | WP7 | Final 37 5 Leveraging LLMs for Smart Cities Qualitative Data Analysis ISBN: 978-3-031-87638-7 Elisa Covato, Kamran Soomro, Zaheer Khan, Muhammad Bilal, Sam Kirby, and Tom Yiangou 17th International Symposium on Intelligent Distributed Computing 2024 6 Towards a Methodological Framework for Citizen Observatories to Promote Inclusive Urban Governance DOI: 10.5281/zenodo.14711633 Julia Costa Carneiro, Milena Vuckovic, Anna Kozłowska, Nikolas Serrano, Zaheer Khan, Diego LópezDe-Ipiña, Jan Peters-Anders, David Ludlow, Sjors Martens, Rubén Sánchez-Corcuera, Andrii Khrystodulov, Dawid Wolosiuk, Ernst GebetsroitherGeringer 16th NESS - Nordic Environmental Social Science Conference 7 Empowering Urban Transformation: The Role of Citizen Observatories in Inclusive and Data-Driven Governance DOI: 10.48494/REALCORP2025.7035 Anna Kozlowska, Milena Vuckovic, Zaheer Khan, Ernst GebetsroitherGeringer, Elisa Covato, Sjors Martens, Francisco Sanz, Diego LópezDe-Ipiña, Jan Peters-Anders REAL CORP 2025 – 30th International Conference on Urban Planning and Regional Development in the Information Society 8 Participatory Design of Visual Analytics Tools for Different Target Groups DOI: 10.24138/jcomss-2025-0009 Milena Vuckovic, Johanna Schmidt, Dawid Wolosiuk Journal of Communications Software and Systems 9 An Exploratory Study of Digital Literacy and Proficiency Challenges in Citizen-Based Initiatives DOI: 10.23919/SpliTech65624.2025.11091710 Milena Vuckovic, Dawid Wolosiuk, Rubén SánchezCorcuera, Diego López-De-Ipiña 10th International Conference on Smart and Sustainable Technologies – SpliTech 2025 10 A Strategy for Enhancing Privacy and Usability of Crowdsourced Data DOI: 10.23919/SpliTech65624.2025.11091383 Dawid Wolosiuk, Milena Vuckovic, Jan Peters-Anders, Rubén SánchezCorcuera, Diego López-De-Ipiña, Felipe Borge Vergara 10th International Conference on Smart and Sustainable Technologies – SpliTech 2025 11 Validating a Citizen Observatories enabling Platform by completing a Citizen Science Loop DOI: 10.23919/SpliTech65624.2025.11091698 Diego López-DeIpiña, Dawid Wolosiuk, Mikel Emaldi, Felipe Borge Vergara, Rubén SánchezCorcuera, Milena Vuckovic, Diego 10th International Conference on Smart and Sustainable Technologies – SpliTech 2025 GREENGAGE | Deliverable D7.3 | WP7 | Final 38 Casado-Mansilla, Jan Peters-Anders 12 A Systems Thinking Approach to Inclusive Governance Rana Habibi, Amanda Ramsay, Martin Zach, Barkha Javed, Zaheer Khan Discover Global Society, Springer Nature 5.3 Physical Channels and Assets 5.3.1 Public Events and Science Talks Public events and science talks help reach a wide audience but also hard-to-reach groups and minorities, promote scientific vocations without leaving anyone behind, promote the project and share the project outputs with the respective target audiences, facilitate valuable feedback from respective stakeholders, and provide ground for policy discussions. ACTION PLAN The project hosted a range of internal events and workshops aimed at raising awareness among targeted stakeholders (Figure 22). These events also serve as key avenues for recruiting and training participants for the GREENGAGE Observatories. Table 4 provides a detailed list of all internal GREENGAGE events held to date across the five Innovation Pilots, highlighting our multi-faceted approach to stakeholder involvement. In addition to these internal initiatives, we actively sought and seek opportunities to engage broader audiences through participation in external public events (Figure 23). By targeting these external platforms, we aim to extend our outreach beyond the core stakeholders, fostering wider public interest and understanding of our project's objectives. These engagements (Table 5) are vital for establishing a network of informed and motivated individuals who can contribute to and benefit from our work on sustainable innovation and climate resilience. TARGET AUDIENCE The GREENGAGE engagement in public events target all stakeholder groups listed in Section 3. Table 4: List of GREENGAGE events (workshops, dialogue cafes, meetings, etc.) organized internally by project partners. Name of Event Organisation Type of Event Attendance 1 Bristol Citizens Observatory Activation Workshop, Bristol, UK BCC, KWMC, UWE Participat ory workshop 10 attendees 2 Fietsersbond onboarding, Den-Bosch, NL BUas, Province of North Brabant Stakehold er meeting 9 attendees 3 BUas Cycling Lab: bridging the barriers of biking behaviour, Breda, NL BUas Participat ory workshop 20 attendees 4 Active citizenship for Turano Valley, Collato Sabino (Turano), IT BORGHI Participat ory workshop 70 attendees 5 Villages united for the cultural and social regeneration of the Turano Valley, Castel di Tora, IT BORGHI Talk 70 attendees 6 Active citizenship for the regeneration of Gerace, Gerace, IT BORGHI Talk 9 attendees GREENGAGE | Deliverable D7.3 | WP7 | Final 39 7 Citizen Observatory Workshop in Gerace, Gerace, IT BORGHI Participat ory workshop 19 attendees (3 online) 8 BUas Cycling Lab – Recreational Cycling: Opportunities and Challenges, Breda, NL BUas Participat ory workshop 30 attendees 9 Citizen Observatory Workshop in Paganico Sabino, Turano, IT BORGHI Participat ory workshop 24 attendees 10 Citizen Observatory Workshop: Exploring Air and Mobility in the Turano Valley and Gerace, Collato Sabino (Turano), IT BORGHI Participat ory workshop 39 attendees (10 online) 11 Citizen Observatory in Turano: Delivery of the board dedicated to mobility, IT BORGHI Stakehold er meeting 4 attendees 12 Bristol Observatory Workshop with the Barton Hillbased youth group (6 sessions), Bristol, UK BCC, UWE, KWMC Participat ory workshop 14-15 attendees per session; Wrapup session 24 attendees including three local councillors 13 Citizen Observatory sessions with Redfield Educate Together (4 sessions), Bristol, UK BCC, UWE Participat ory workshop 35 attendees per session 14 Stakeholder mapping meetings “tour” in Turano by Claudio Bordi and Maurizio Angeli Felicioni (Borghi più belli d’Italia) (4 sessions) BORGHI Stakehold er meeting - mapping 2, 13, 52, 13 attendees per session, respectively 15 Ideathon in Turano, Italy BORGHI, IBERCIVIS, AIT, DigitalSunray, Sushi Dev, VRVis, DEUSTO, GISAT, UWE Participat ory workshop - 16 Student project on mapping air quality data MPA Participat ory workshop 4 17 North Brabant Provincial Cycling Tour Event BUAS Participat ory workshop 20 GREENGAGE | Deliverable D7.3 | WP7 | Final 40 Table 5: List of external events. Type of participation/Title of the talk Authors Event name 1 (NETWORKING EVENT/TALK) Innovative concept of GREENGAGE Zaheer Khan, David Ludlow, Muhammad Bilal Bristol Business Breakfast 2 (PLENARY SESSION) GREENGAGE introduction Diego López-de-Ipiña 8th International Conference on Smart and Sustainable Technologies – SpliTech 2023 3 (PANEL DISCUSSION) KWMC’s Bristol Living Lab practice and a reflection on the strategic role of Living Labs in regional transitions Carolyn Hassan, Julia Costa Carneiro, Annali Grimes Open Living Lab Days 2023 4 (WORKSHOP) GREENGAGE - Promoting innovative governance and helping public authorities in shaping their climate mitigation and adaptation policies by engaging with citizens via Citizen Observatories Jan Peters-Anders EUROGEO WORKSHOP 2023 5 (JOINT WORKSHOP CitiObs, GREENGAGE, UrbanReLeaf) Exploring ways to Enhance Diversity and Inclusivity in Citizen Science (GREENGAGE authors) Francisco Sanz, Judith Bielsa, Milena Vuckovic, Jan PetersAnders, Anna Kozlowska, Julia Costa Carneiro European Citizen Science Association Conference – ECSA 2024 6 (MARKETPLACE BOOTH, joint event between CitiObs, GREENGAGE, UrbanReLeaf) Empowering urban transformation in an era of rapid change: CitiObs, GREENGAGE and UrbanReLeaf (GREENGAGE authors) Jan Peters-Anders, Francisco Sanz, Milena Vuckovic, Anna Kozlowska European Citizen Science Association Conference – ECSA 2024 7 (WORKSHOP) Towards a Methodological Framework for Citizen Observatories to Promote Inclusive Urban Governance Julia Costa Carneiro, Nicolás Serrano, Diego López-de-Ipiña, Milena Vuckovic, Zaheer Khan, Jan PetersAnders, David Ludlow, Sjors Martens, Rubén Sánchez Corcuera, Andrii Khrystodulov, Dawid Wolosiuk, Ernst GebetsroitherGeringer, Anna Kozlowska 16th NESS – Nordic Environmental Social Science Conference 8 (PANEL DISCUSSION) Organising discursive interventions for transformative policy making: Collective Reflexion on GREENGAGE Observatories Julia Costa Carneiro, Sjors Martens, Milena Vuckovic, Sabine Seymour, Fani Kostourou EASST-4S 2024 9 (PLENARY SESSION) GREENGAGE Cycling Lab: Citizen observatories to propagate cycling in North Brabant Sjors Martens 2024 Annual POLIS Conference GREENGAGE | Deliverable D7.3 | WP7 | Final 41 10 (PANEL DISCUSSION) Smart Communities: AI, Digital Transition, and Social Change / Co-creating Civic Innovation through Arts, Tech & Care Julia Costa Carneiro Open Living Lab Days 2024 11 (PANEL DISCUSSION) Smart Village, technology at the service of Italian villages: opportunities and applications Andrea Vignoli ECOMONDO 2024 12 (LIVE BRIEF) Designing Liveable Neighbourhoods together Julia Costa Carneiro Live Brief 2024 13 (PUBLIC ENGAGEMENT) Making Liveable Neighbourhoods together Julia Costa Carneiro Urban Hosts 2024 14 (PANEL DISCUSSION) Rethinking mobility in the Ørestad neighbourhood Julia Costa Carneiro, Rasmus Reeh, Sabine Seymour Change Now Forum 2025 15 (PANEL DISCUSSION) GREENGAGE approach around engagement Sabine Seymour Waves of Change 2025 16 (PANEL DISCUSSION) Advancing Smart Governance for Sustainable Urban Transformation through Citizen Observatories and Digital Collaboration across European Cities and Regions Julia Costa Carneiro, Stephen Hall, Zaheer Khan, Milena Vuckovic, Anna Kozlowska, Nicolás Serrano, Diego López-de-Ipiña, Annali Grimes, Zach Martin, Elisa Covato, Kamran Soomro, Jan PetersAnders, Ernst GebetsroitherGeringer EURA 2025 17 (JOINT PANEL WITH SISTER PROJECTS) Empowering Smart Urban Governance through Citizen Observatories: EU Initiatives Driving Green and Digital Transformations for Sustainable Urban Futures (GREENGAGE authors) Zaheer Khan, Julia Costa Carneiro, Samuel Green EURA 2025 18 (WORKING SESSION) GREENGAGE Observatories concept and White Book Anna Kozlowska, Jan Peters-Anders, Zaheer Khan, Francisco Sanz, Diego López-de-Ipiña Smart and Sustainable Planning for Cities and Regions Conference 2025 GREENGAGE | Deliverable D7.3 | WP7 | Final 48 Table 7: List of educational engagement. General content Venue Guest lecturer Host lecturer Active mobility, cycling barriers BUas - Sjors Martens, BUas Visual storytelling Design school Julia Costa Carneiro, KWMC - 6.1.2 Open Science and Data Sharing To ensure a long-term access to the GREENGAGE publicly available output, the utilization of renowned Open Science and Open Data portals was pursued. All activities in this direction employed FAIR principles to guarantee the Findability, Accessibility, Interoperability, and Reuse of digital assets. ACTION PLAN Open Science We were publishing our scientific output under the open-access license and are making it freely and readily available via our project website (https://www.greengage-project.eu/knowledgebase/publications/) and other open research repositories, such as Open Science portal Zenodo (https://zenodo.org/communities/greengage/). A unique Zenodo Digital Object Identified (DOI) was assigned to all published records, which ensures an easy access and a global findability. Open Data Repositories All in-situ urban data collected during the project lifetime was made available on respective Open Data portals available to each city/region/country, ensuring it is equally available for further research, policymaking, and urban planning by other projects or institutions. Specifically, these datasets were published on Zenodo along their accompanying metadata (the descriptive information about a resource), which was provided in an easy-to-understand format covering all essential aspects related to a resource (e.g., date of acquisition, location of origin, data type, etc.). 6.1.3 Commercialization We were exploring several pathways for the commercialization of our innovations. By leveraging the project's cutting-edge tools, methodologies, and insights, we aimed to translate research into tangible market opportunities that drive impact across different sectors. ACTION PLAN Licensing of Tools/Software We were exploring possibilities for offering monitoring tools, software platforms, or data analytics models to governments, private companies, and other entities under licensing agreements. Service Provision We were exploring possibilities for delivering consulting, training, or technical support services to organizations and cities seeking to implement the project's methodologies or technologies. 6.1.4 Policy Uptake The GREENGAGE project was committed to ensuring its methodologies and findings influence and enhance policy development at all levels of governance. By engaging with policymakers and providing actionable resources, the project aimed to foster the integration of its outcomes into sustainable urban planning and climate governance. ACTION PLAN Strategic Policy Engagement Active engagement with policymakers was pursued to strengthen collaboration with city authorities, regional governments, and EU institutions to promote the adoption of GREENGAGE policy recommendations. Our approach considered following aspects: GREENGAGE | Deliverable D7.3 | WP7 | Final 49 Stakeholder Mapping: We carried out a comprehensive stakeholder mapping within the WP3 activities, to identify key policymakers and institutions at local, regional, national levels relevant to our Innovation Pilots. Direct Outreach: Through our consortium partners, and more specifically our Pilot owners, we were establishing communication channels with the identified stakeholder groups through personal meetings and tailored presentations to build relationships and ensure alignment with their policy priorities (see Table 4). Policy Advocacy Events: We were actively organizing dedicated sessions during critical policy events, such as urban planning conferences, climate summits, and EU forums, to present findings and engage decision-makers in discussions about their practical applications (see Table 6). Development of Policy Resources We were also collectively working on creating and disseminating user-friendly resources that outline how to incorporate the project’s methodologies and frameworks into existing governance structures. Our central resource for policymakers was the White Book (see subsection 5.2.2). 6.2 Partner Contributions to Exploitation Pathways The successful exploitation of GREENGAGE outcomes relied on the collective efforts and expertise of all project partners. Each partner played a crucial role in driving exploitation activities tailored to their expertise, networks, and operational contexts. Table 8 outlines the exploitation and dissemination efforts of individual partners, detailing how these aligned with the project's overarching exploitation mechanisms and pathways described in section 6.1. The following classification was used to link these efforts to the overarching exploitation mechanisms and pathways: KNOWLEDGE – Capacity Building and Knowledge Transfer; SCIENCE – Open Science and Data Sharing; MARKET – Commercialization; POLICY – Policy Uptake. Table 8: Overview of exploitation and dissemination efforts of individual partners. Partner Exploitation activities Dissemination activities Target exploitation pathway AIT • Further research activities • Incorporation into AIT’s urban planning support services for different clients • Scientific publications • AIT’s Educational Programme • Presentation at conferences • KNOWLEDGE • SCIENCE • MARKET Sushi Dev • Improving development landscape of the toolbox/chain • Allow more features via our microservice landscapes • Integrate more solutions from other partners • Social media communication • Blog posts • Establishing new connections with potential partners (outside GREENGAGE) • MARKET DigitalSunray • Further development of the toolbox • Generating further research on sustainability, urban planning, safety • Improving data-driven governance • Promoting project outcomes and good practices at conferences • Contribution to research on data-driven governance • Educative workshops for governance units • KNOWLEDGE • SCIENCE • MARKET Borghi • Generating further research on village sustainability • Positioning Italy's rural heritage as a tourism asset, and enhancing sustainable strategies across networked communities • Promoting project outcomes and good practices at cultural and tourism conferences • Supporting sustainable tourism policy development, and • KNOWLEDGE • SCIENCE • POLICY GREENGAGE | Deliverable D7.3 | WP7 | Final 50 contributing to research on heritage-based tourism MPA • New methods for citizens science • Further development of engagement and co-creation strategies • Social media communication • Newspaper communication • KNOWLEDGE • SCIENCE • POLICY BUas • Data driven mobility research • Implementation and exploitation of knowledge in current (and new) policy networks and within Urban Living Lab Breda (with upscale potential to other living labs within the Netherlands) • Educational activities for bachelor/master and knowledge clips for industry • New applied research activities • Conference contributions and presentations to governments and other stakeholders • Publications in scientific journals and magazines • Knowledge dissemination towards education • Support of the Breda policy agenda via the ULLB activities • KNOWLEDGE • SCIENCE • POLICY North Brabant • Incorporation of knowledge and developments in existing dashboard and tools • New methods for citizens science, improving data driven governance • Using knowledge for regional climate adaption and SDG goals • Presentations at conferences • Workshops to support regional policy development and implementation • KNOWLEDGE • SCIENCE • POLICY DEUSTO • Open source licensing and consulting services based on it • Further research activities • Post project support services • Educational activities: case studies for undergrad and post-graduate students • Scientific publications in reputable conferences and Journals • Presentations at public events, workshops and conferences, industrial fairs • Technology transfer training to local city innovation/technology unit • KNOWLEDGE • SCIENCE • MARKET • POLICY Moondial • Strengthen the expertise in using wearables in green tech • Launch new services • Presentation of new technology at industrial fairs, conferences • Publications • KNOWLEDGE • SCIENCE • MARKET GISAT • Research activities on Remote Sensing related applications • Integration of solutions from other partners • Strengthen the expertise in Citizen Observatory domain • Establishing new connections outside of the GREENGAGE consortium • KNOWLEDGE • SCIENCE • MARKET VRVis • Novel methods for educating and communicating environmental issues and related implications • Novel visual solutions for inspecting data quality issues • Further research activities • Scientific publications in reputable Journals • Presentations at conferences and public events • Promotion of developed solutions at national/international events and with existing industry partners • KNOWLEDGE • SCIENCE • MARKET GREENGAGE | Deliverable D7.3 | WP7 | Final 51 IBERCIVIS • Positioning of platform for international community of Citizen Observers platform • Further development of engagement and co-creation strategies based on GREENGAGE • Further research activities on data led pro-environmental initiatives • Development of case studies for science communication and promotion of citizen science activities • Scientific publications • Presentation of results at workshops, network events, conferences citizen science fairs • Dissemination through educational activities • KNOWLEDGE • SCIENCE • POLICY HOPU • Open source licensing and consulting services based on it • Public tenders • IP and commercial exploitation • Novel visual solutions for data quality issues • Further collaboration with research institutions • Scientific publications • Presentation of results at workshops, network events and conferences • Regular publication in social media and magazines • KNOWLEDGE • SCIENCE • MARKET UWE • IP and commercial exploitation • Further research activities • Post project support services • Educational activities: case studies for undergrad and post-graduate students • Scientific publications in reputable conferences and Journals • Presentations at public events, workshops and conferences, industrial fairs • Technology transfer training to local city innovation/technology unit • KNOWLEDGE • SCIENCE • MARKET • POLICY Bristol • New methods for citizens science • Further development of engagement and co-creation strategies • Social media communication • Blog posts • KNOWLEDGE • SCIENCE • POLICY KWMC • Novel application of Living Lab methodologies in context of policy and governance innovation • Further research and innovation activities • Further development of engagement and co-creation strategies based on GREENGAGE • Scientific publications • Presentation of project/use cases at workshops, network events, conferences and high public visibility events • Dissemination through educational activities • KNOWLEDGE • SCIENCE • POLICY MindEarth • Further research activities • Application of the implemented system towards addressing challenges alternative to those targeted during the project • Scientific publications in reputable conferences and Journals • Presentations at public events, workshops and conferences • KNOWLEDGE • SCIENCE • MARKET