Una nova metodologia per a l'avaluació de la gestió ambiental en ports de mar

2 E CO P O RT S / S DM 3 E CO P O RT S / S DM Introduction Goal This Self Diagnosis Method (SDM) has been designed to support port managers to regularly review the environmental management performance in their port. This tool can lead to a comparison of environmental management performance with previous years and the assessment of the opportunities for improvement. Moreover it provides an opportunity to benchmark the performance with other ports in Europe. Aims The questionnaire concentrates on the status of Port’s Environmental Management. The main objective is to review the management activities and procedures regarding the environment and the way the port authority is now dealing with its significant environmental aspects. The results should be a list of attention points and can be used to detail the port’s environmental strategy and to communicate the good work done. The present tool is designed as a first step in the voluntary implementation of an Environmental Management System for port communities. For this reason, the SDM is based on the ISO 14001 vocabulary, requirements and structure. Advantages The Self Diagnosis Method was first developed in the ECO-information European research project by 25 ports and several research organisations. SDM is an active tool in continued use for environmental management in European ports. This present version is a substantial improvement and has been carried out under the European project ECOPORTS (2002-2005). The project partners will continue to improve the quality and usefulness of the tool based on feedback from users. Procedure After completing the Self Diagnosis Method, each participating port is asked to return a copy of the booklet to the Ecoports Foundation. Answers will be kept in confidence. University researchers will analyse the answers individually and will prepare a short summary and conclusion. The results will be confidentially sent to the related port manager only. Alternatively, ports will be able to download an electronic version of SDM at http://www.ecoports.com/ 4 E CO P O RT S / S DM Benefits Specific benefits for participating ports are: • Assessment of its environmental context and management; • Checking compliance with environmental legislation; • Identifying the significant environmental aspects; • Effective comparison of its environmental performance against a European benchmark; • Periodical self-evaluation of the port’s environmental improvement; • A first step to implement an EMS consistent with ISO 14001 standard; • Monitoring the quality of current environmental management, to identify points of Strength / Weakness / Opportunity / Threat and relevant environmental management gaps; • Identifying business risk; • Motivating the Port Authority towards environmental management and raising staff environmental awareness. The development of SDM was supported by the European Commission, Directorate General Energy & Transport, in the framework of the ECOPORTS project. ©2003, ECOPORTS 5 E CO P O RT S / S DM Contents Introduction 3 Port Profile 7 Characterise your port Environmental Management & Procedures 11 Identify present good management practices within your Port and points of attention M1 Environmental Policy 13 M1A Environmental Policy Document M1B Environmental Policy Scope M1C Environmental Regulations & Port Activities / Aspects M1D Objectives and Targets M1E Resources and Budget M2 Management Organisation & Personnel 19 M2A Responsibilities of the Environmental Management Representative M2B Environmental Responsibilities of Key Personnel M2C Individual Environmental Responabilities M3 Environmental Training 23 M4 Communication 25 M4A Internal Communication M4B External Communication M5 Operational Management 27 M5A Environmental Management Programs and Actions Plans M5B Standard Operating Procedures and Working Instructions M5C Environmental Management Manual M5D Environmental Documentation Management M6 Emergency Planning 29 M7 Monitoring and Records 31 M7A Environmental Monitoring M7B Monitoring of Environmental Management Program M8 Review & Audit 33 M8A Environmental Audit M8B Review 6 E CO P O RT S / S DM Definitions and guidance. The majority of the terms used in the Port Profile and in the Environmental Management and Procedures are defined in the Glossary of the Guidelines for SDM. Where a term is followed by an asterisk, e.g. environmental aspect*, this refers to an entry in the Glossary. Footnotes are included to provide additional guidance and explanation; these are indicated by numbers (1), which start from 1 in each page. 7 E CO P O RT S / S DM Port Profile General Port Information Legal Status and Port Operators Municipality State Private Company What is the Port’s legal position? other . Further detail: . . Municipality State Private Company Who is the owner of the land? other . Further detail: . . Public Companies Private Companies Who operates the terminals*? other . Further detail: . . Public Companies Private Companies Who does the stevedoring? other . Further detail:__________________________________________________ . Public Companies Private Companies Who carries out cargo handling*? other . Further detail: . . Port Location and Port Area Please tick the geographic setting of the Port Please describe the area of the Port Area of Port’s land (km2 or specify units): 8.150 km2 Further detail:________________________ . . Port jurisdiction limit onshore (km or specify units): 300 ÷ 400 m Further detail:_______________________ .____ . Area of Port’s navigable water (km2 or specify units): 15.91 km2 Further detail:________________________ ___________________________________ 8 E CO P O RT S / S DM Port jurisdiction limit offshore (nautical miles): 1 Other location: Further detail:________________________ ___________________________________ Total quayage (m): N/A ______________________________________ Length, largest vessel (m): no limit Maximum draught (m): 25 m, 12 m at berthings Draught, largest vessel (m): 13 m Tidal range (m): 0.3 ÷ 0.5 m Further detail: . 2a. Use of Surrounding Land Agricultural land Open water (lakes, rivers, reservoirs) Conservation / Protected Areas Urban / City Forestry / Woodlands Industry Nature Recreational* other .___________ other_________________________________________ 2b. Coastal and Marine Characteristics Boulders Offshore Islands Cliff Offshore Banks Rocky foreshore Rivers Tidal flats (mud) Sandy Beach Sea Walls / Coastal defence Shingle Beach Dune Systems Salt Marsh other________________________________________ other . Port Business < 5 5 < 15 25 < 50 Tonnage:(million tons / year) 50 < 100 50 < 100 > 100 Further detail: . . < 250 250 < 500 500 < 1000 1000 < 2000 2000 < 3000 3000 < 5000 TEU1 –containers:(thousands / year) > 5000 Further detail: . . < 1000 1000 < 3000 3000 < 7000 Passengers: (thousands / year) > 7000 Further detail: . . 1 TEU: container equivalent to 20 feet 9 E CO P O RT S / S DM Main Commercial Activities and Cargo Handling* Commercial Activities Cargo Handling* Aggregates (sand, gravel..) Dry bulk Ship repair, marine engineering* Liquid bulk (non-oil) Petroleum product processing Trade cars / Vehicles Marinas / Leisure Perishable goods Chemical industry Petroleum / Oil products General manufacturing Ro-Ro Fish market and processing General cargo Storage and packaging other: containers. Refrigerated cargo other . other ________________________________________ other . Main Cargoes Petroleum: Dry bulk: Liquid bulk (non-oil): Crude oil Animal feed Liquid chemicals Refined products2 Chemicals Liquefied gases LNG (liquefied natural gas) Cocoa Perishable liquids other . Coke Water Grains other . Pyrites minerals: Scrap (iron) Aluminium Soya Other: Cement Tapioca Cars / Vehicles Phosphates Timber Fish Potash Wood products Fruit Pyrites other . Livestock Sulphur other . other . Ores: Bauxite Coal Iron ore other . 2 Refined oil products include fuel oils, kerosene, motor spirit, asphalt and bitumen 16 E CO P O RT S / S DM • Port development (sea)8 Y P N NA • Port development (land)9 Y P N NA • Other (specify) . Y P N NA Does the Environmental Aspects Inventory* consider aspects from the following Port activities (continued)? M1.8.13 Maintenance of Port Installations Y P N NA M1.8.14 Military Use Y P N NA M1.8.15 Recreation* and tourism Cruise Ships Y P N NA Marinas Y P N NA Commercial / Leisure activities Y P N NA Watersports Y P N NA M1.8.16 Past Activites Y P N NA M1.8.17 Other (specify) . Y P N NA Further details / Notes The inventory of activities exists only for the activities under direct control of the Port Authority; therefore M1.7 = P. For the same reason M1.8.X have been answered NA when either the specified activity is not under such control or is not present at the Port. M1.9 Does the Environmental Aspects Inventory* consider aspects from the following Administrative and Planning activities? M1.9.1 Strategic Planning Y P N M1.9.2 Master Plan / Investment Policy Y P N M1.9.3 Projects & Programmes Y P N M1.9.4 Other (specify) . Y P N M1.10 Does the Environmental Aspects Inventory* consider aspects from the activities of the following stakeholders*/tenants? M1.10.1 Suppliers Y P N M1.10.2 Logistic Operators (activities associated with the logistic chain) Y P N M1.10.3 Building Contractors Y P N M1.10.4 Service Contractors Y P N M1.11 Does the Environmental Aspects Inventory* consider aspects from: M1.11.1 Emergency situations Y P N M1.11.1 Environmental incidents Y P N 8 Activities related to the expansion of port towards the sea (docks, new facilities, etc.). 9 Activities related to the expansion of port on land, including building of new infrastructures in port’s jurisdiction. 1 7 E CO P O RT S / S DM Further details / Notes . . . . . . . M1.12 Does the Environmental Aspects Inventory* consider the following key aspects? M1.12.1 Emissions to air Y N M1.12.2 Emissions to water Y N M1.12.3 Emissions to soil Y N M1.12.4 Emissions to sediments Y N M1.12.5 Noise Y N M1.12.6 Waste production10 Y N M1.12.7 Changes in terrestrial habitats Y N M1.12.8 Changes in marine ecosystems Y N M1.12.9 Odour Y N M1.12.10 Resource* (water, energy, ...) consumption Y N M1.12.11 Port development (land)* Y N M1.12.12 Port development (sea)* Y N M1.12.14 Other (specify) . Y N M1.13 For the Environmental Aspects* under Port Authority responsibility, does the Inventory evaluate the significance of the aspects identified? Y N Further details / Notes M1.13: 4 significant aspects have been identified. Among these water quality and waste management are the most important. M1D: Objectives* and Targets* M1.14 Have objectives* and targets* for environmental improvement been defined? Y N If No; proceed to section M1E M1.15 How many general objectives* have been specified? (write the number of objectives in the box, e.g. 0, 1, 2, etc.) 3 M1.16 Have these objectives* been published? Y P N 10 It includes waste materials and effluents created by Port operators and users on land. 18 E CO P O RT S / S DM M1.17 Do you have quantitative objectives*? Y P N M1.18 Has the Port defined targets* for its objectives*? Y P N Further details / Notes M1.1: these are on wastes, Port water quality, port-city relationship. M1E: Resources and Budget M1.19 Does the Port have a specific budget for Environmental issues11*? Y N M1.20 Does the Port allocate financial resources (budget) to the following? M1.20.1 Environmental training for employees Y N M1.20.2 Impact minimizing Y N M1.20.3 Emergency response & prevention Y N M1.20.4 Environmental monitoring* Y N M1.20.5 Review and audit Y N Further details / Notes M1.20.4: the actual answer, if possible would be “P”: the Port is searching for funds from external parties (municipality, EU, etc.) for monitoring activities 11 Has the Port allocated a defined proportion of its budget to environmental issues alone? 19 E CO P O RT S / S DM Section M2: Management Organisation & Personnel M2A: Responsibilities of the Environmental Management Representative M2.1 Has a management representative been appointed with responsibility for the Environment12*? Y N If No proceed to question M2B M2.2 Does this representative? M2.2.1 Communicate directly with the Board of Directors Y N M2.2.2 Report to Senior management Y N M2.3 Is this representative responsible for? M2.3.1 Co-ordination of environmental management throughout the Port Y P N M2.3.2 Response to internal and external enquiries Y P N M2.3.3 Ensuring compliance with Environmental Policy* Y P N M2.3.4 Implementation of an Environmental Management System* Y P N M2.3.5 Monitoring* current environmental issues and legislation Y P N M2.4 Are all personnel aware of the responsibilities and authority of this representative? Y P N Further details / Notes M2.3.1: not of the terminals M2.4: technical workers are aware of the Environmental Manager’s responsibilities, administrative workers are less aware of that. . 12 This management representative oversees the development and co-ordination of environmental management within the organisation* as well as monitoring and advising on environmental issues in general. The management representative is responsible for the implementation, review and update of the environmental management program(s) and policy when present. To be effective this representative will probably be in senior management and report to the board of Directors or senior management group. 20 E CO P O RT S / S DM M2B: Environmental Responsibilities of Key Personnel13 M2.5 For those areas for which the Port authority has responsibility, what personnel are responsible for the following functions? Job title or name Department Port operations (Dredging) XXXXXX Environmental Office/ Technical Office Port operations (Navigation&Shipping) XXXXXX Harbour Master’s Office Port operations (Terminals) XXXXXX Private. Cargo handling operations XXXXXX private/ terminals. Jetty / wharf management XXXXXX private terminals (under Harbour Master’s Office control) Site management XXXXXX Surveillance / Control / Technical Office Strategic planning XXXXXX Operation Management Civil engineering XXXXXX Technical Office Supplies acquisition XXXXXX Purchase Office ( under Administrative Management) Operator licensing / permit XXXXXX Administrative Management. Public relations & marketing XXXXXX General Secretarial Office Quality management XXXXXX Technical Management On site contractor management XXXXXX Technical Management/ Environmental Office On site conservation XXXXXX Technical Management Emergency planning XXXXXX Prefecture, in collaboration with PA and terminals Waste management XXXXXX Environmental Office Port Authority workboats XXXXXX Private Port Security XXXXXX Security Office (PA) Marina / slipway management XXXXXX Private Environmental document and data management XXXXXX Environmental Office Soil pollution assessment XXXXXX Environmental Office Air quality monitoring* XXXXXX Environmental Office Water quality monitoring* XXXXXX Environmental Office Vehicular management of terminal traffic XXXXXX Operation Management Other (please specify) . . 13 Key personnel are those managers and others who are responsible for environment critical activities that may affect the environment. These are activities that may cause, control or minimise environmental aspects when managed, or may cause effects if control was lost or that may result in a breach of environmental policy or regulations. 21 E CO P O RT S / S DM . . Further details / Notes . . . . . M2C: Individual Environmental Responsibilities M2.6 Are individual environmental responsibilities documented? Y N If Yes; Which of the following steps has the Port achieved? M2.6.1 Responsibilities specified in job descriptions Y N M2.6.2 Responsible party designated in written procedures Y N M2.6.3 Authority specified in written specification Y N M2.6.4 Inter-relations between other key personnel documented Y N M2.6.5 Reporting procedures documented Y N Further details / Notes M2.6.5: procedures are implicit in laws 22 E CO P O RT S / S DM 23 E CO P O RT S / S DM Section M3: Environmental Training14 M3.1 Are all Port employees aware of the following? M3.1.1 Importance of compliance with environmental policy* Y P N M3.1.2 Potential environmental impacts of their work activities Y P N M3.1.3 Their responsibility to conform to the environmental policy* and management objectives* Y P N M3.1.4 The objectives*, actions and programs carried out by the Port in order to improve its environmental performance* Y P N M3.2 Does the Port authority have an environmental training program for its employees? Y N If NO proceed to section M4 M3.3 Is the Environmental Training fitted to employees’ activities and responsibilities? Y N M3.4 What proportion of Port employees receives Environmental Training? >75% >50% >25% <25% Further details / Notes M3.2: there is an office whose specific task is organizing training and courses in general, also on environmental issues. There is no specific “program” because there is no real need for it. 14 Environmental management guidance recommends that employees should not take on unfamiliar tasks, involving systems, machinery or substances with which they have no experience. Training is recommended to do their job safely with the minimum risk to the environment. Employees may be monitored to ensure that environmental training is applied effectively. 24 E CO P O RT S / S DM 2 5 E CO P O RT S / S DM Section M4: Communication M4A: Internal Communication15 M4.1 Are there procedures to communicate environmental information internally within the environmental key personnel? Y N If No; proceed to section M4B M4.2 Which of the following communications tools are used? M4.2.1 Oral / informal communication Y N M4.2.2 Electronic media Y N M4.2.3 Internal newsletters Y N M4.2.4 Seminars & briefings Y N M4.2.5 Staff / Management working groups Y N M4.2.6 Suggestion boxes Y N Further details / Notes . . M4B: External Communication16 M4.3 Are there procedures to M4.3.1 Communicate Port environmental information to interested parties* Y N M4.3.2 Obtain the views of external groups about the Port environment Y N If No; Proceed to section M5 M4.4 Are these procedures achieved by: M4.4.1 Attending coastal fora and coastal management groups? Y N M4.4.2 Brochures? Y N M4.4.3 Complaint procedures? Y N M4.4.4 Local liaison committees? Y N M4.4.5 Newsletters to Port neighbours? Y N M4.4.6 Port website? Y N M4.4.7 Press releases? Y N M4.4.8 Reading media (papers, TV, radio)? Y N M4.4.9 Reading pressure group literature Y N M4.4.10 Sending speakers to local events and conferences Y N M4.4.11 Site visits for local groups (e.g. families, schools) Y N M4.4.12 Special reports Y N M4.4.13 Other . Y N Further details / Notes . . 15 Internal communication raises environmental awareness, encourages employees to improve environmental performance* and encourages support of environmental management. 16 External communication demonstrates the Ports’ achievements in environmental management to the general public, local communities, insurers, government legislators, pressure groups and investors. 32 E CO P O RT S / S DM 33 E CO P O RT S / S DM Section M8: Environmental Review* and Audit* M8A Environmental Audit* M8.1 Has an Environmental Audit* been conducted? Y N Date of latest audit (dd/mm/yy): . If No; Proceed to section M8B M8.2 Did the environmental audit* examine? M8.2.1 General management (Corporate) Y N M8.2.2 Compliance (Regulation) Y N M8.2.3 Specific activities Y N M8.2.4 Environmental issues* Y N M8.2.5 Suppliers & Operators Y N M8.2.6 Environmental Management* Standard Accreditation Y N Further details / Notes . . . . M8.3 How was the Audit conducted? • By Local Government Y N • By own staff Y N • By external consultants Y N • By Environmental Enforcement Agency Y N • According to ISO 14000 or EMAS Standards Y N Further details / Notes . . . . M8B: Environmental Review* M8.4 Is there a procedure to review the Port environmental management program*? Y N M8.5 Does this environmental review* procedure specify the following? M8.5.1 Who carries out the environmental review*? Y N M8.5.2 How often the review will be conducted19 Y N 19 Different objectives, targets or management programs may be reviewed at different time intervals 34 E CO P O RT S / S DM M8.6 Does the environmental review* procedure examine? M8.6.1 Organisational structures Y N M8.6.2 Administrative and managerial procedures Y N M8.6.3 Activities, operations and aspects under Port Authority responsibility Y N M8.6.4 Documentation, reports and records Y N M8.6.5 Environmental performance Y N M8.6.6 Costs and benefits Y N Further details / Notes . . . . . References: Morris, R. and Therivel, R., 1995. Methods of Environmental Impact Assessment. UCL Press, London, 378pp. ISO, 1996. ISO14001 Environmental management systems: Specification with guidance for use. Reference, ISO/TC207/SC1/WG1 N71. British Standards Institute (BSi), 1992. BS 7750: Specification for Environmental management systems. BSi. 15pp. Taylor, B., Hutchinson, C., Pollack, S., Tapper, R., 1994. Environmental Management Handbook. Institute of Management, Pitman Publ., London, 486pp. UNEP, 1996. Environmental Impact Assessment: Training Resource Manual. United Nations Environment Program, 700pp. Ecoports Foundation, 2002. Port Environmental Review System (PERS). Introduction, specification and guidelines. Ecoports Foundation & ESPO.