BIM-Speed - Building Information Modeling Execution Plans [original]

Issue Date 31.10.2022

Main author David Grisaleña Rodríguez (VIS)

Attachment 1

BIM Execution Plan for residential deep renovation

BIM-SPEED demonstration site #1: Vitoria-Gasteiz

BIM-SPEED BIM Execution Plan Appendix 1: page 2 - 22

Contents

Table of Contents

1. PROJECT INFORMATION 4

2. INTRODUCTION 5

2.1 Purpose 5

2.2 Definitions and abbreviations 6

2.3 Norms, standards and guides 8

2.4 BIM Goals 8

2.5 The intended purpose 9

2.6 BIM uses 10

3. MANAGEMENT 13

3.1 Roles, responsibilities and authorities 13

3.2 Major project milestones 13

3.3 Survey strategy 14

3.4 Existing legacy data use 14

4. PLANNING AND DOCUMENTATION 15

4.1 Revised Project Implementation Plan 15

4.2 Mobilization 15

4.3 Trainings 15

4.4 Agreed project processes for collaboration and information modelling - communication 16

5. STANDARD METHOD AND PROCEDURE 16

5.1 Federation strategy 16

5.2 Origin and orientation 16

5.3 File naming convention 16

5.4 Agreed construction tolerances for all disciplines 16

5.5 Drawing sheet templates 17

5.6 Units 17

5.7 Level of information needed (LOIN) 17

5.7.1 Geometrical Data – (LOD) 17

5.7.2 Metadata (LOI) 18

5.7.3 Classification systems 18

5.8 Task Information Delivery Plan 18

5.9 Master Information Delivery Plan 18

5.10 Responsibility matrix 19

5.11 Acceptance criteria 19

BIM-SPEED BIM Execution Plan Appendix 1: page 3 - 22

5.12 Risk mitigation 20

5.13 Coordination Process 20

6. IT SOLUTIONS 20

6.1 CDE 20

6.2 Software versions 21

6.3 Exchange formats 22

6.4 Data safety 22

BIM-SPEED BIM Execution Plan Appendix 1: page 4 - 22

1. Project Information

Table 1 – Project information

Project Name ALDABE 26 & MANUEL DÍAZ DE ARCAYA 5: energy retrofitting and district

heating connection of two multi-storey buildings with 18 dwellings.

Asset Owner Several private owners (two multi storey private building).

Project Owner/ Client Several private owners (two multi storey private building). Visesa acts as

Delegate Promoter on behalf of the owners.

Appointing Party Visesa

Project Location and

Address

26 Aldabe Street and 5 Manuel Díaz de Arcaya Street. Coronación

District. Vitoria Gasteiz (Spain)

Contract Type / Delivery

Method

Design and renovation

Brief Project Description Renovation of two multi-storey buildings (18 dwellings) with no insulation,

poor energy performance and condensation and humidity/damp

problems. The renovation activities consisted of insulation of the building

envelope with focus on façades and roof and dwellings connection to a

new District Heating system based on biomass energy

Additional Project

Description

The buildings are at the same time demonstrator for BIM Speed and part

of Lighthouse demonstrator in SmartEnCity project funded under the

European Union’s Horizon 2020 research and innovation programme

(grant agreement No 691883). It aims to develop a systemic approach for

transforming European cities into sustainable, smart and resource-

efficient urban environments in Europe.

Design Start Date 24.01.2019

Construction Start Date 18/05/2020

Handover Date 19/05/2021

Estimated Asset Area (Net) 682,2 m2 (ALD26)

753,4 m2 (MDA5)

BIM-SPEED BIM Execution Plan Appendix 1: page 5 - 22

2. Introduction

2.1 Purpose

This BIM Execution Plan (BEP) was carried out with the aim of developing a pilot project in Vitoria Gasteiz

consisting of an energy retrofitting process to be developed over two multi-story private buildings. The

abovementioned execution plan allowed to take advantage of BIM methodology during the rehabilitation

process, reducing delivery time, cost and improving the retrofitting works result in terms of energy

efficiency.

The two demo case buildings were built in 1958. They are located in the city of Vitoria-Gasteiz, in the North

of Spain. First demonstration site is a four storeys residential building with eight flats, with a garage and a

bar on the ground floor. The second demonstration site is a 5 storeys residential building with 12 flats, with

a storage room and a bar on the ground floor. In both buildings, most of the main external walls are made

from double layer of brick an air-camera in between, cavity-wall. Others just are composed of a simple layer

of brick without any air-camera. Both buildings are not insulated and have poor energy performance with

condensation and humidity problems.

The buildings are part of Lighthouse demonstrator in SmartEnCity European Project funded under the

European Union’s Horizon 2020 research and innovation programme (grant agreement No 691883). This

project aims to develop a systemic approach for transforming European cities into sustainable, smart and

resource-efficient urban environments in Europe. The renovation activities within SmartEnCity project will

contain insulation of the building envelope with focus on façades and roof and connecting the dwellings to

a new District Heating system based on local biomass. During BIM-SPEED project new tools and solutions

supporting as-built data acquisition, designing, energy simulation and construction works have been

implemented guided by the BEP here described.

BIM-SPEED BIM Execution Plan Appendix 1: page 6 - 22

2.2 Definitions and abbreviations

Table 2 –Definitions and abbreviations

Names Abbreviations

(if applicable) Definitions

The Employer Visesa, as Delegate Promoter on behalf of dwelling owners.

The Contractor Facultative Direction implementing a comprehensive design and

execution plan of the project, according to the Contract.

The Contract The contract between the Employer and the Contractor

concluded as a result of the tender “Retrofitting works execution

in Coronación District Owner’s Community. Batch 1: Aldabe 26

and Manuela Díaz de Arcaya 5”

Building

Information

Modelling

BIM A set of technologies, processes and policies enabling multiple

stakeholders to collaboratively design, construct and operate a

facility in virtual space.

BIM Execution

Plan

BEP The "plan that explains how the Information Management aspects

of the Appointment will be carried out by the Delivery Team" ISO

19650-2 (3.1.3.1). The term Plan in BIM Execution Plan (BEP) refers

to a response to the Exchange Information Requirements and is

delivered either as online input or as a compiled Document to the

Appointing Party.

Point Cloud A set of data points in 3D created by 3D Laser Scanners to capture

an object, space or a whole building. Point Clouds can be

transformed into meshes, surfaces and even 3D objects using

specialised tools.

Documentation All documents including BIM models and other electronic

documents outlined within the BIM execution plan.

Model Element

(Element,

component)

A virtual element representing a physical or abstract object.

Calibration stage The stage in which the BEP will be configured by the Contractor

and Employer, the duration of which was outlined in the

Contract.

BIM-SPEED BIM Execution Plan Appendix 1: page 7 - 22

Global

Coordinate

System

A common coordinate system defined for all objects of the

Project embedded in ETRS89 Spanish Official Geodetic

Coordinate System.

Industry

Foundation

Classes

IFC IFC refers to a neutral/open specification (schema) and a non-

proprietary 'BIM file format' developed by buildingSMART. Major

BIM Software Tools support the import and export of IFC.

*.ifc 2x3 A digital file format for BIM Models that provides universal

approaches to collaboration in the design, construction and

operation of buildings, based on open standards and workflow

(so-called Open BIM).

BIM Model An object -based, data-rich, 3D digital model generated by a

Project Participant using a BIM Software Tool. Each discipline

will produce a BIM model according to the standards outlined

within this BIM execution plan.

Discipline Model A BIM model pertaining to a single discipline,

Native BIM Model BIM model created in a program’s native file format.

Common Data

Environment

CDE An "agreed source of Information for any given project or Asset,

for collecting, managing and disseminating each Information

Container through a managed process".

Base point of

reference

A point defined in geodetic coordinates that is the reference

point for the local coordinate systems of 3D models.

Level of

Information

LOI A description of non-graphical content of Model Components at

different project phases/stages. The Level of Information (LOI)

term is used interchangeably with Level of Information Detail.

Level of Detail LOD A description of graphical content of models at each of the

stages.

Data Drops An Information Exchange milestone, where data extracted from

the BIModel is delivered to the client/employer at predefined

intervals.

3D The 3D model contains geometric and physical parameters. A 3D

model may be mono or multi-disciplined. A 3D BIM model is a

complete multi-disciplinary model, however it may be divided

into separate files.

BIM-SPEED BIM Execution Plan Appendix 1: page 8 - 22

2.3 Norms, standards and guides

Table 3 –Norms, standards, and guides

No. Document Scope of use No of

att.

1 BIM Project Execution Planning Guide and Templates (CIC

Pennsylvania State)

BIM Uses nd

2 BS 1192:2007+A2:2016 File Codes nd

3 User’s BIM guide (Spanish Chapter from Building Smart) User guide nd

4 BIM Project Execution Guide (National esBIM comission,

2018)

BIM Uses nd

5 GuBIMclass Constructive elements

calssification system

6 GDO-BIM – 2019-V01 (Bimetica Parametric Desing Service,

S.L.)

BIM objects creation

standard

7 PAS 1192-6:2018

Information

management

requirements

8 AEC (UK) BIM Protocol BIM Protocol nd

9 Level of Development Specification for Building Information

Models (BIMForum, http://bimforum.org/lod/).

Level of Development nd

2.4 BIM Goals

Table 4 –BIM Goals

PRIORITY

(high/med./low)

GOAL (CoS) DESCRIPTION BIM USES

High BIM model will be a useful input to support

retrofitting execution

PRE – Retrofitting As-built

modelling

High BIM model will be a useful input to improve future

maintenance tasks and to serve as witness of the

result of the actuation for dissemination purposes.

POST – Retrofitting As-built

modelling

BIM-SPEED BIM Execution Plan Appendix 1: page 9 - 22

High BIM model 3D visualization will facilitate the

execution process and communication &

dissemination tasks

3D visualization

Medium BIM model will facilitate document verification at

every stage of the project.

Coordination

Medium The BIM model should improve team coordination

at every stage of the project.

Coordination

High BIM models (PRE-retrofitting and POST-retrofitting)

will serve as demos for energy simulations.

Energy analysis

2.5 The intended purpose

Below is a more detailed description of how the BIM goals will be achieved:

1. PRE-retrofitting BIM model will be a useful input to support retrofitting execution and POST-

retrofitting BIM model will record interventions and show the exact result of the retrofitting works:

 Enable effective communication between project team members.

 Enable smooth coordination between Contractor and Employer/Costumer.

 Enable the formation of a PRE-retrofitting model based on the point cloud of the existing

state previous to the intervention.

 Enable the formation of a POST-retrofitting model based on the intervention

documentation (i.e.: drawings of executed works) after the retrofitting process.

 BIM model will facilitate document verification.

2. BIM model visualization 3D will facilitate the execution process and communication &

dissemination tasks:

 BIM model allows to check architectural information, elements’ location, type and material

 BIM model supports correct execution and verification of carried out actuations

 BIM model facilitates communication with Employer during design and execution phases

and fosters commitment between parts.

 Allows effective communication and dissemination of intervention results with Employer

and within BIM Speed and SmartEnCity communities

3. The BIM model will facilitate document verification at every stage of the project while improves

team coordination.

 Allows effective coordination with Employer and between partners to take decisions in

every stage of the project.

4. BIM models (PRE-retrofitting and POST-retrofitting) will serve as demos for energy simulations.

 They will enable the creation of a BEM model and an energy analysis of the existing state.

BIM-SPEED BIM Execution Plan Appendix 1: page 10 - 22

 They will allow testing solutions that will reduce primary energy, energy demand,

environmental impact, reduce LCC costs and global warming potential.

2.6 BIM uses

Table 5 –BIM uses

BIM Use Description Responsible

As-built modelling

PRE – Retrofitting &

POST – Retrofitting

The process of creation a BIM model of the existing state before

the building renovation and of the final state after retrofitting

intervention

The

Contractor

3D visualization The spatial presentation of the building in a realistic manner. The

Contractor

The

Employer

Coordination BIM model will facilitate document verification and team

coordination, allowing effective coordination with Employer and

between partners.

The

Contractor

The

Employer

Energy analysis The process of analyzing a building's energy performance The

Contractor

BIM-SPEED BIM Execution Plan Appendix 1: page 11 - 22

Table 6 –BIM-Speed uses

BIM-Speed Use Description Responsible

BIM-to-BEM

(Cypertherm

procedure)

Modelling and energy simulation of buildings with EnergyPlus™,

integrated in the Open BIM workflow via IFC. EnergyPlus ™ is a

calculation engine developed by the Department of Energy of

the United States of America (DOE), is one of the most used,

powerful and recognized energy simulation engines of today.

Thanks to its integration in CYPETHERM EPlus the application

becomes a powerful tool for the energy simulation of buildings,

allowing to know the energy demand, as well as the energy

performance of AC systems, energy consumption by system and

energy vector used.

The

Contractor

3DASH tool (3D Scan-

to-BIM)

The 3DASH tool automatically detects and creates BIM entities

from 3D point clouds acquired by laser scanning or

photogrammetry systems. The tool can be used by any

professional who needs to quickly model a building in BIM from

point clouds. This tool is better suited for the Collection of

existing building data phase.

The

Contractor

BIM Passport This tool offers building owners a view on what data they have

available in relation with their building.

The

Contractor

The

Employer

BIM-based Life Cycle

Cost and Asset

Management

The BIMSPEED database is composed of a number of materials

and components used for deep renovation of buildings. Building

renovation components are defined as the building elements

that can provide a contribution to the reduction of the overall

energy consumption and/or to an enhanced environmental and

economic sustainability.

The

Employer

BACN2BIM The tool allows users to collect information from sensors

(dynamic data) installed in buildings and download this data

from the BIM-Speed platform. This tool can be used by any

professional who wants to collect dynamic data from sensors

installed in buildings following the IFC standards. This tool is

better suited for the Collection of existing building data phase.

The

Employer

BIM-SPEED BIM Execution Plan Appendix 1: page 12 - 22

Multicriteria decision

making tool

The multicriteria decision-making methodology and tool assist

the selection of a suitable renovation alternative considering the

inputs of all involved in the decision-making process. In the tool,

you can establish the assessment criteria for all proposed

alternatives, collect the preferences from all involved in the

decision process regarding all criteria proposed. The result is a

ranking showing the alternatives according to their performance

in relation to the preferences collected.

The

Employer

VR/AR visualisations A methodology for creating VR models from BIM and

photogrammetric models to visualize by VR Box and Android

device or iPhone different renovation scenarios, comparing the

existing building with the variants of design solutions.

The

Employer

BIM-SPEED BIM Execution Plan Appendix 1: page 13 - 22

3. Management

3.1 Roles, responsibilities and authorities

Note: the following table is for educational purposes and shows as an example of what should be included

in a typical BIM execution plan. For the purposes of this report, the authors have decided that this

information does not need to be shared due to the public availability of this report and to protect the

personal information of participants. At the start of a project it is important to identify the roles and

responsibilities of the design teams. Table 7 is used to record the names and contact details of the

individuals fulfilling the necessary project roles.

Table 7 –Roles and responsibilities

Role

Company Name Email

Phone

Lead Designer

INDENORT PV SLU - PROVISER

IBERICA SLU

Confidential Confidential

Project Delivery Manager

INDENORT PV SLU - PROVISER

IBERICA SLU

Confidential Confidential

Construction Manager

INDENORT PV SLU - PROVISER

IBERICA SLU

Confidential Confidential

Project Information Manager

Visesa

Confidential Confidential

Task Team Manager *

Visesa

Confidential Confidential

3.2 Major project milestones

Table 8 –Major project milestones

Milestone Date

Laser Scan & Point Cloud 02.05.2019

PRE-retrofitting model 16.06.2020

Handover Date 19.05.2021

POST-retrofitting model TBD

BIM-SPEED BIM Execution Plan Appendix 1: page 14 - 22

3.3 Survey strategy

Table 9 –Survey strategy

Survey Method Delivery

Format Survey Origin Details, notes

Light detecting and

ranging (LIDAR)

.rcp (point

cloud)

.dwg

(planimetry)

Light detecting

and ranging

(LIDAR)

Scanning overlap > 30%.

Proportion of existing data in x-y-z

(balance) > 10%

Number of points added to the existing

cloud within 6mm threshold > 95%

ETRS89 georeferenced

3.4 Existing legacy data use

Table 10 –Existing legacy data use

No Description Format Author Location of the

files Comment

1 Tender documentation doc, pdf,

dwg Visesa Attachment to

tender contract N.A.

BIM-SPEED BIM Execution Plan Appendix 1: page 15 - 22

4. Planning and documentation

4.1 Revised Project Implementation Plan

The employer will present and clarify the rules outlined in this BEP for the use of the BIM-SPEED platform

and e-mail communication and will be obligatory to all project participants.

4.2 Mobilization

Table 11 –Mobilization Plan

Nº Description Status Point in BEP Comments

1 Mobilize resources

1.1 Training of project team members in the

required skills

Pending 4.3

2 Mobilize information technology

2.2 Configure and test the project’s CDE (BIM-SPEED

Platform)

Pending 6.1

4.3 Trainings

Table 12 –Trainings

Nº Description Organizer Form Participants Frequency Status

1 BIM-SPEED Platform The Employer online Project team

members,

the contractor

One-time Accomplished

BIM-SPEED BIM Execution Plan Appendix 1: page 16 - 22

4.4 Agreed project processes for collaboration and information modelling -

communication

The following table contains information on the types and frequency of BIM-related meetings.

Table 13 –Types and frequencies of BIM-related meetings

Meeting type Description Organizer Participants Frequency

Location

BIM Strategy To establish project aims and

ambitions

The

Contractor

The

Employer

The

Contractor

Monthly Online/in-

person

BIM kick-off To confirm BEP The

Contractor

The

Employer

The

Contractor

Once In person

5. Standard method and procedure

5.1 Federation strategy

For Vitoria Gasteiz demo buildings there is a unique architectural model per building with no federation

required. The size and complexity of this demo was sufficiently narrow that it was not necessary to

implement any federation strategy.

5.2 Origin and orientation

All coordinates will be based on the coordinate system ETRS89. One of the survey points will serve as the

origin and define it within the aforementioned coordinate system.

5.3 File naming convention

File naming convention should be based on the British standard BS 1192:2007+A2:2016. In any case, for this

BEP, is not necessary to fulfil with file naming convention as there will be just one single model without any

additional disciplines. The file naming process can be simplified as long as a coherent naming protocol is

chosen.

5.4 Agreed construction tolerances for all disciplines

Modelling tolerances for the construction phase of the project for each discipline should fall within the

range permitted by the current Spanish Building Technical Code (CTE 2019).

BIM-SPEED BIM Execution Plan Appendix 1: page 17 - 22

5.5 Drawing sheet templates

For the permit and construction design projects, documentation for drawings as well as tables should be

generated from 2D drawings and be in accordance with the requirements set out in the Contract.

5.6 Units

Table 14 –Project units

Units Format Accuracy

Linear* cm 2 decimal places

Surface m2 2 decimal places

Surface m3 2 decimal places

Angles ° 2 decimal places

Weight / weight kg 2 decimal places

*Site development plan units should be in [m].

5.7 Level of information needed (LOIN)

The LOIN is determined in the following tables.

5.7.1 Geometrical Data – (LOD)

The table below shows the required level of detail (LOD) required for each phase of the project.

Table 15 –LOD requirements for each project phase

Stage LOD

Description

PRE-retrofitting Model

POST-retrofitting Model

300

The Model Element is graphically represented within the Model as

a specific system, object or assembly in terms of quantity, size,

shape, location, and orientation. Non-graphic information may also

be attached to the Model Element. The project origin is defined and

the element is located accurately with respect to the project origin.

BIM-SPEED BIM Execution Plan Appendix 1: page 18 - 22

5.7.2 Metadata (LOI)

The table below shows the required level of information (LOI) required for each phase of the project.

Table 16 –LOI requirements for each project phase

Stage LOI Description

PRE-retrofitting Model

POST-retrofitting Model 200

Model may contain generalized parameters and additional

metadata regarding information related to energy figures (i.e.:

façade materials thermal performance, heat transfer coefficients)

and other parameters.

5.7.3 Classification systems

This project will make use of GuBIMClass classification system for elements.

https://www.bimcommunity.com/technical/load/140/gubimclass

5.8 Task Information Delivery Plan

See master information delivery plan.

5.9 Master Information Delivery Plan

BIM models and documentation will be delivered by the dates shown in the table below. The information

contained in the documentation should be complete and sufficient.

Table 17 –Master Information Delivery Plan

Stage

BIM Model by

discipline Project model PRE-retrofitting

Model

POST-retrofitting

Model

Architectural 09/09/2019 18/05/2020 TBD

BIM-SPEED BIM Execution Plan Appendix 1: page 19 - 22

5.10 Responsibility matrix

Each involved partner’s responsibilities are described in the table below. The following responsibilities have

been outlined: R- party responsible for task, A- authorizing/decision-making party, C- contributing party, I-

informed party.

Table 18 –Responsibility Matrix