The Repercussions of Business Process Modeling
Notations on Mental Load and Mental Effort
Michael Zimoch1, R¨udiger Pryss1, Thomas Probst2, Winfried Schlee3, and
Manfred Reichert1
1Institute of Databases and Information Systems, Ulm University, Germany
2Dep for Psychotherapy and Biopsycho Health, Danube University Krems, Austria
3Dep of Psychiatry and Psychotherapy, Regensburg University, Germany
{michael.zimoch, ruediger.pryss, manfred.reichert}@uni-ulm.de,
[email protected], winfried.schlee@googlemail.com
Abstract. Over the last decade, plenty business process modeling nota-
tions emerged for the documentation of business processes in enterprises.
During the learning of a modeling notation, an individual is confronted
with a cognitive load that has an impact on the comprehension of a
notation with its underlying formalisms and concepts. To address the
cognitive load, this paper presents the results from an exploratory study,
in which a sample of 94 participants, divided into novices, intermedi-
ates, and experts, needed to assess process models expressed in terms
of eight different process modeling notations, i.e., BPMN 2.0, Declara-
tive Process Modeling, eGantt Charts, EPCs, Flow Charts, IDEF3, Petri
Nets, and UML Activity Diagrams. The study focus was set on the sub-
jective comprehensibility and accessibility of process models reflecting
participant’s cognitive load (i.e., mental load and mental effort). Based
on the cognitive load, a factor reflecting the mental difficulty for com-
prehending process models in different modeling notations was derived.
The results indicate that established modeling notations from industry
(e.g., BPMN) should be the first choice for enterprises when striving for
process management. Moreover, study insights may be used to deter-
mine which modeling notations should be taught for an introduction in
process modeling or which notation is useful to teach and train process
modelers or analysts.
Keywords: Business Process Modeling Notations, Cognitive Load, Men-
tal Load, Mental Effort, Human-centered Design
1 Introduction
Business process models specify in terms of textual or graphical artifacts the
business processes in an enterprise [1]. In this context, insights on the compre-
hension of process models demonstrate that process model comprehension plays
an important role when analyzing and optimizing processes [2, 3]. As a result,
enterprises are confronted with an influx of process modeling notations (e.g.,
Business Process Model and Notation (BPMN) 2.0 [4], Event-driven Process
2 Zimoch et al.
Chains (EPCs) [5], or Flow Charts [6]) for the documentation of their business
processes within process models. However, for an effective use of process models,
the latter must ensure that the processes of an enterprise are comprehended
correctly by all involved stakeholders.
In prior research, we investigated process model comprehension in order to re-
veal factors fostering or thwarting respective comprehension [7, 8]. Furthermore,
focusing on cognitive neuroscience and psychology, we proposed valuable lessons
learned on how to optimize empirical studies for a deeper investigation on pro-
cess model comprehension [9].
To enhance our previous work on process model comprehension, this work pre-
sents the results obtained from an exploratory process model comprehension
study. In detail, a sample consisting of n= 38 novices, n= 21 intermediates,
and n= 35 experts in the domain of process modeling are confronted with pro-
cess models expressed in terms of eight different process modeling notations. The
objective of the study was to evaluate the perceived cognitive load (i.e., effort
being used in the working memory) of participants caused when comprehending
respective modeling notations. Based on the results we obtained, we derived for
each process modeling notation amental difficulty level.
This work contributes to the field of process model comprehension in two ways.
First, in research, we want to learn more about the cognitive load and adverse
effects when comprehending process models in terms of different modeling no-
tations [10]. The obtained insights can foster related empirical investigations in
this context. Second, in practice, enterprises can be supported in making decision
about the adoption of a particular process modeling notation or which modeling
tool should be used when adopting process-oriented thinking.
The remainder of the paper is structured as follows: Section 2 introduces theo-
retical backgrounds. Study setting and operation are explained in Section 3. In
Section 4, the obtained results are described empirically and discussed. Finally,
Section 5 discusses related work, while Section 6 summarizes the paper and gives
an outlook on future work.
2 Theoretical Background
The cognitive load can be defined as a multidimensional construct representing
an individuals cognitive capacity used to work on or to solve a task as well as
to address a problem [11]. Thereby, cognitive load has a causal dimension re-
flecting the interaction between task- (e.g., inherent difficulty of the task) and
subject-specific characteristics (e.g., knowledge about a topic). Particularly, cog-
nitive load is comprised of the assessment dimensions describing the measurable
aspects mental load and mental effort [12, 13]. The mental load relates to a task,
which indicates the cognitive capacity needed to cope with the complexity of a
task. Juxtaposing mental load, the mental effort is subject-specific and refers to
the invested cognitive capacity of an individual while working on a task [14].
In many fields (e.g., psychology, education), the observation as well as measure-
ment of the cognitive load has become crucial. Reasons for this are that a reduced
Repercussions of Modeling Notations on Mental Load and Effort 3
cognitive load has a positive impact on the working memory, thus promoting in-
formation processing and assuring a greater success in learning processes [15].
In turn, a high cognitive load (i.e., overloading the working memory) inhibits
information processing leading to confusion and a higher risk of making mista-
kes. As a consequence, cognitive load should be kept at an appropriate level [16].
Therefore, an appropriate level of cognitive load can be ensured from the ideal
interplay of mental load and mental effort. Particularly, by designing tasks and
presenting information in such way that an individual is not confronted with
challenges, demanding more capacity in the working memory [17].
3 Study Setting
Any process modeling notation has its own strengths and weaknesses regarding,
for example, model conformance checking or expressibility [23]. Considering this
fact, enterprises are confronted with the important decision about which process
modeling notation fulfills their requirements and covers all their needs. Some
of the process modeling notations are offering an extensive syntax to express
business processes in a fine-grained level. On the other, some notations provide
only a limited set, which is, however, sufficient for correctness verification of
process models [24]. For an effective use of process modeling notations, their
formalisms and methodologies must be comprehended correctly. Thereby, the
acquisition of knowledge about a process modeling notation represents a cognitive
task. In this context, several aspects of a modeling notation are learned more
easily and quickly, while, on the other, some aspects are difficult to learn, having
different impact on the cognitive load of an individual. However, this effect cannot
be generalized and, hence, is completely different between individuals. Especially
Notation Brief Description Spec.
BPMN 2.0 [4] BPMN is a graphical notation for documenting business processes
based on flowcharting techniques. Nowadays, BPMN is an establis-
hed standard for process modeling.
Declarative [18] Declarative Process Modeling is an approach specifying in an impli-
cit manner through the use of constrains the order of execution for
a process model.
eGantt [19] eGantt Chart is an extension of the Gantt Chart with an emphasis
to capture time characteristics of a process in a process model.
EPC [5] EPC is a flow chart type mainly used for the implementation and
configuration of enterprise resource planning.
Flow [6] Flow Chart is a diagram for the graphical modeling of processes.
Flow Charts are widely used and enable the creation of easy-to-
understand process models.
IDEF3 [20] IDEF3 is a method used for modeling of processes with a focus
on the process flow as well as the state of objects and respective
conditions.
Petri Net [21] Petri Net is a notation mainly used for the description of distributed
systems and the only notation with an exact mathematical theory.
UML Act. [22] UML Activity Diagram documents activities as well as the control
flow in a flowchart manner and are often used for process modeling.
Table 1: Process Modeling Notations used in the Study
4 Zimoch et al.
novices without any knowledge in process modeling are often confronted with
difficulties how to properly comprehend process modeling notations. To address
this issue, we conduct an exploratory comprehension study in which novices,
intermediates, and experts from the domain Thereby, we want to investigate
the impact of modeling notations on the cognitive load (i.e., mental load and
mental effort) of individuals. In detail, we agree on using the following notations
as described in Table 1. Aside well-known modeling notations (e.g., BPMN ),
we chose notations that are rarely seen in the process repositories of enterprises
(e.g., IDEF3). Table 1 contains an additional column specific (i.e., Spec.), stating
whether the use of a modeling notation is more focused on particular aspects.
3.1 Study Planning
Participants. All participants have an academic background. In detail, students
and research associates as well as professionals, who take a distance e-learning
course, are invited for the study at Ulm University. There are no prerequisites
for participating in the study and all participants are recruited on a voluntary
basis. Further, all participants have given their consent.
Object. Participants need to assess eight different process models (cf. Table 1)
regarding their subjective comprehensibility and accessibility. With this asses-
sment, we want to draw conclusions about the perceived mental load and mental
effort of the participants. Thereby, the process models reflect three different le-
vels of complexity (i.e., easy,medium, and hard). To be more precise, the easy
process model contains only basic modeling elements. With rising level of com-
plexity, the total number of elements is increased and new elements, previously
not contained in the process model, are added. For each level of complexity, pro-
cess models are created using the mentioned eight process modeling notations
respectively (cf. Table 1). As the semantic description of the process models is
not relevant in this context, we use abstract labels (i.e., alphabetic letters) for
the single modeling elements.1Furthermore, it is ensured that all process mo-
dels are comparable within a specific level of complexity. Therefore, experts and
novices in the domain of process modeling, who were not participating in the
study, ranked and compared the used process models.
Instrumentation. There are three different questionnaires in the study. First,
apre-study questionnaire is used gathering demographic data (e.g., age, gender)
and asking about prior knowledge on process modeling notations. In addition,
participants were asked about their familiarity with specific modeling notations.
Second, a mid-study questionnaire is used providing four items regarding the
mental load (i.e., comprehensibility and accessibility of the process models): the
1
process model is comprehensible, the 2
process model is accessible, the 3
used modeling constructs (e.g., split and join) are comprehensible, and the 4
the process flow is understood properly. All items are rated on a 7-point Likert
scale, ranging from 0 (i.e., strongly disagree) to 6 (i.e., strongly agree).
Third, a post-study questionnaire is used with four items capturing the mental
1Material: https://www.dropbox.com/sh/4shyxdy2p4xsf71/AAAfY1EMfwrluYA2BQ-g4z18a?dl=0
Repercussions of Modeling Notations on Mental Load and Effort 5
effort of participants: the 1
mental demand for performing the task is high,
the 2
task is complex, the 3
overall performance during the task, and the 4
effort level for performing the task. All items are rated on a 7-point Likert scale,
ranging from 0 (i.e., strongly disagree) to 6 (i.e., strongly agree).
In addition, in the post-questionnaire participants need to categorize the assessed
process models according their subjective preferences regarding the comprehen-
sibility as well as accessibility, beginning from the simplest to the most difficult
process model. Finally, participants are able to leave qualitative feedback.
3.2 Study Design and Procedure
The design and procedure of the study is based on the guidelines set out by
[25] on how to systematically plan, conduct, and evaluate studies. Precedent, a
pilot study with four students and four research associates was conducted for
the improvement of the process models and to ensure their comparability with
each other. Moreover, the pilot study was used to eliminate potential ambigui-
ties as well as misunderstandings. Further, the chosen language in the study is
German. Within a period of two weeks, several sessions for conducting the study
are offered to the participants. Each session took about 20 minutes and ran as
follows: An introduction is given to the participants, in which the procedure of
the study is explained and the study materials (i.e., process models, questionnai-
res) are handed out. Afterwards, the participants need to answer the pre-study
questionnaire. Following this, they are asked to read and assess eight randomly
selected process models. Thereby, it is ensured that participants need to assess
each modeling notation in a study run. For each assessed process model, the
participants have to answer statements regarding subjective comprehensibility
and accessibility (i.e., mental load). After completing this step, participants ans-
wer the post-study questionnaire, providing information about perceived mental
effort and they need to categorize assessed process models in a ranking system.
The study procedure is illustrated in Figure 1.
Introduction Pre-Study
Questionnaire
Exploratory Study
Mid-Study
Questionnaire
#1
Process Model
#1
Process Model
#8
Mid-Study
Questionnaire
#8
Post-Study
Questionnaire Feedback
Capture demographic
information
Explain the overall
procedure of the study Gather mental effort
Categorize process
models regarding
comprehensibility and
accessibility
Measure mental load
Fig. 1: Study Design
6 Zimoch et al.
4 Data Analysis and Interpretation
In total, data from 94 participants were collected. A median split is performed to
categorize the participants into samples of novices, intermediates, and experts.
Therefore, we determine the median for the number of process models a partici-
pant has analyzed and created during the last 12 months. Consequently, n= 38
novices, n= 21 intermediates, and n= 35 experts participate in the study. Each
participant assesses eight randomly selected process models regarding subjective
comprehensibility and accessibility (i.e., mental load), resulting in n= 752 asses-
sed process models. Table 2 summarizes the detailed distribution of the assessed
process modeling notations for each level of complexity.
Process Modeling Notations
BPMN Declarative eGantt EPC Flow IDEF3 Petri UML Act.
Level
Easy 30 31 33 31 36 28 34 35
Medium 29 32 33 36 28 35 33 31
Hard 36 31 28 27 30 31 27 27
Table 2: Number of Assessed Process Models
4.1 Descriptive Statistics
The obtained data regarding the perceived mental load for each process modeling
notations are presented in Table 3 as means for the entire sample size as well as
each sample respectively (i.e., novices, intermediates, and experts). Higher values
indicate less mental load. As described in Section 3.1, mental load is determined
with four aggregated items. As a prerequisite, all response variables must show
a high reliability [26]. For this purpose, Cronbach’s α(i.e., several items are an
accurate estimate of an accumulated item) is calculated.2For mental load, a
Cronbach with α= 0.79 was calculated.
BPMN Declarative eGantt EPC Flow IDEF3 Petri UML Act.
All
Easy 5.77 4.70 5.34 5.60 5.61 4.62 5.66 5.54
Medium 4.61 3.61 3.70 5.13 4.86 4.34 4.51 4.68
Hard 3.60 3.27 3.01 4.99 3.99 3.64 3.90 4.46
Nov.
Easy 5.76 5.12 5.03 5.18 5.43 4.47 5.87 5.60
Medium 4.47 3.45 3.28 4.54 5.14 3.67 4.83 4.69
Hard 3.22 3.20 2.98 4.63 2.72 2.42 4.10 4.35
Int.
Easy 5.84 4.21 5.43 5.78 5.63 4.88 5.33 5.70
Medium 4.66 3.66 4.13 5.32 5.17 4.78 4.88 4.50
Hard 4.53 3.47 3.45 5.55 5.29 4.80 3.95 4.92
Exp.
Easy 5.70 4.77 5.56 5.84 5.78 4.50 5.79 5.33
Medium 4.71 3.71 3.68 5.54 4.26 4.56 3.81 4.84
Hard 3.05 3.00 2.58 4.79 3.97 3.69 3.66 4.11
Table 3: Mental Load
Figures 2 - 4 depict the two-dimensional data (i.e., process modeling notati-
ons,level of complexity) regarding the mental load for the entire sample and each
sample respectively (i.e., novices, intermediates, and experts) as radar charts.
Thereby, higher values stand for less mental load on the used scale.
2According to [26], α > 0.6 acceptable reliability; 0.7 < α < 0.9 good reliability
Repercussions of Modeling Notations on Mental Load and Effort 7
0.00
1.00
2.00
3.00
4.00
5.00
6.00
BPMN
Declararative
eGantts
EPCs
Flow Charts
IDEF3
Petri Nets
UML Activity
Easy Medium Hard
Fig. 2: Mental Load - All
0.00
1.00
2.00
3.00
4.00
5.00
6.00
BPMN
Declararative
eGantts
EPCs
Flow Charts
IDEF3
Petri Nets
UML Activity
Easy Medium Hard
Fig. 3: Mental Load - Novices
0.00
1.00
2.00
3.00
4.00
5.00
6.00
BPMN
Declararative
eGantts
EPCs
Flow Charts
IDEF3
Petri Nets
UML Activity
Easy Medium Hard
Fig. 4: Mental Load - Intermediates
0.00
1.00
2.00
3.00
4.00
5.00
6.00
BPMN
Declararative
eGantts
EPCs
Flow Charts
IDEF3
Petri Nets
UML Activity
Easy Medium Hard
Fig. 5: Mental Load - Experts
Regarding the easy level of complexity (cf. Figures 2 - 4), several process
modeling notations (e.g., BPMN,Petri Nets, and UML Activity Diagrams) are
close to the maximum of the scale (i.e., 6 - reflecting less mental effort). Ho-
wever, comparing the values obtained from each sample, there is an indication
that easy process models expressed in Declarative or IDEF3 appear to be more
challenging to comprehend and, consequently, demand a higher mental load from
the participants. In general, with rising level of complexity, an erratic decrease
in the mental load is observable (cf. Table 2). In detail, instead of an uniform
decrease of the values for the mental load, for several modeling notations, an ab-
rupt decline can be seen in the samples. For example, there is a significant drop
in the mental load between the easy and medium BPMN process models in each
sample. For novices and intermediates, there is only a little decline in the mental
load between the medium and hard BPMN model. However, experts show again
a significant drop in the mental load for BPMN process models. Another example
8 Zimoch et al.
concerns the process models expressed in terms of EPCs. There are only slight
decreases in the mental load, which indicates that the comprehension of EPC
process models appears to be feasible throughout the levels of complexity.
Table 4 shows the mental effort (ME) for the entire sample as well as each
sample respectively (i.e., novices, intermediates, and experts). Mental effort is
determined by four aggravated items (cf. Section 3.1), here, Cronbach resulted
in α= 0.83. Higher values stand for less mental effort. The study task demands
a moderate mental effort from all samples. Further, there are only minimal dif-
ferences in the mental effort between novices, intermediates, and experts.
All Novices Inter. Experts
ME 2.84 2.76 2.89 2.94
Table 4: Mental Effort
4.2 Discussion
It is obvious that with rising level of complexity the mental load regarding the
process modeling notations is decreasing (cf. Figure 2). Despite the compara-
bility of the process models, however, it is interesting to see how the mental
load is decreasing in a different manner between novices, intermediates, and ex-
perts. For example, the mental load from intermediates regarding the medium
and hard process model is about the same. In turn, for novices and experts, the
differences between these two levels of complexity are clearly discernible. The
same can be observed regarding the IDEF3 process models. Further, the results
provide a good indication about the mental load when comprehending process
models in particular modeling notations. More complex process models expressed
in Declarative, IDEF3, or eGantt appear to be more challenging to comprehend.
Reason might be that these notations are not as widespread in practice as other
notations. Often, amongst others, tertiary educational institutions are teaching
more common notations widely used in practice such as BPMN and EPCs.
While there are different characteristics for the mental load, however, the men-
tal effort needed for process model comprehension is approximately the same
between novices, intermediates, and experts. Although the mental effort for
comprehending a process model is on a moderate level, however, process mo-
del comprehension is a complex matter that needs to be taken into account.
Based on the study results, Figure 6 presents the derived mental difficulty for
each process modeling notation and respective level of complexity. Therefore, for
each process model, the percentage proportion is calculated based on the cate-
gorization the participants indicated in the post-study questionnaire (cf. Section
3.1). Therefore, we considered respective position of each process model as well
as their level of complexity. The calculated percentage proportion serves as a
factor used for multiplying the aggravated constructs mental load and mental
effort to derive the mental difficulty [27].
As shown in Figure 6, regarding an easy level of complexity, almost all values,
except for Declarative and IDEF3, are still in the green range. This means that
Repercussions of Modeling Notations on Mental Load and Effort 9
0
1
2
3
4
5
6
BPMN
Declarative
eGantt
EPC
Flow
IDEF3
Petri
UML Act.
Easy Medium Hard
Process Modeling Notations
Mental Difficulty
Fig. 6: Mental Difficulty
the comprehension of such process models should not be a challenge. With rising
level of complexity, the values for the comprehension of process models tend
towards the orange or red range respectively. However, none of the values is
located completely in the red range and, consequently, it seems to be that process
models can be comprehended independently of the modeling notation and level
of complexity. In addition, the results confirm the further use of the widespread
and established modeling notations such as BPMN and EPCs.
4.3 Threats to Validity
Study results can only be accurately interpreted when limitations are also dis-
cussed. First, the comparison of the different process modeling notations can also
be seen as a comparison like the idiom apples and oranges. Particular modeling
notations are usually not used for the direct modeling of business processes, but
for other purposes (e.g., Petri Nets are mainly used for the verification of process
models) and, hence, a direct comparison is difficult. Second, the classification of
participants into the samples of novices, intermediates, and experts solely based
on a median split by considering the number of process models a participant has
analyzed and created during the last 12 months may be oversimplified. Hence,
results might differ significantly with experts in process modeling with several
years of experience. Third, the size of the process models might not be repre-
sentative. In general, real world process models are usually much larger than
the models we used in the study. Fourth, in addition, to ensure comparability
between the process models, the latter are modeled only with basic modeling
elements because some modeling notations don’t have the expressiveness for the
documentation of complex processes. Fifth, the respective level of complexity
reflected by the process models constitutes another threat. The models might
be considerably unbalanced between the level of complexity and, hence, working
10 Zimoch et al.
memory capacity of participants, especially for novices, may be exceeded. Se-
venth, specific process modeling notations (e.g., BPMN ) may be considered as
easy to comprehend since these notations are more familiar than others (e.g.,
IDEF3), thus resulting in a positive impact on mental load and mental effort.
5 Related Work
A review of existing business process modeling notations in literature is presented
in [23]. Further, the authors present a framework for the classification of mo-
deling notations according their purpose. [28] discusses an evaluation of modeling
notations and proposes a meta-model to capture the concepts of the evaluated
notations. In turn, [29] compares and discusses different process modeling met-
hods based on aspects like process model representation and tool support.
Concerning research on process model comprehension, [30] gives insights into
subject-specific characteristics (e.g., theoretical knowledge) influencing process
model comprehension. In turn, [31] evaluates different process modeling notati-
ons with respect to their comprehensibility. A discussion about factors having
an influence on the comprehension of process models is presented in [32].
Regarding cognitive aspects, a measure to determine the cognitive complexity for
process models is proposed in [33]. Further, [34] shows an approach to reduce the
cognitive load when comprehending process models by applying patterns for im-
proving the model comprehensibility. The empirical assessment of participants’
mental effort, while creating or comprehending process models, is demonstrated
in [35]. The mental effort needed between inexperienced and experienced mo-
delers to create process models is investigated in [36].
Altogether, there are several works regarding the comparison of process modeling
notations. However, to the best of our knowledge, none of the discussed works
deal with such a comparison of process modeling notations, while taking the
cognitive load (i.e., mental load and mental effort) of participants into account.
6 Summary and Outlook
This paper presented the impact of different process modeling notations on the
cognitive load (i.e., mental load and mental effort) of n= 38 novices, n= 21
intermediates, and n= 35 experts in the domain of process modeling. Therefore,
study participants needed to comprehend and assess process models of different
levels of complexity (i.e., easy,medium,hard) in terms of eight different mo-
deling notations, i.e., BPMN 2.0,Declarative Process Modeling,eGantt Charts,
EPCs,Flow Charts,IDEF3,Petri Nets, and UML Activity Diagrams. We gat-
hered information related to the mental effort and mental load (i.e., cognitive
load) of participants while performing the study task. Based on the cognitive
load, we derived a factor representing the mental difficulty for each process mo-
deling notation. The high availability of process modeling notations resulted in
a strong demand from enterprises to compare and evaluate these notations in
Repercussions of Modeling Notations on Mental Load and Effort 11
order to find an appropriate one covering the needs of an enterprise. The presen-
ted mental difficulty may support enterprises in making this decision considering
the perceived cognitive load of an individual, while comprehending process mo-
dels expressed in terms of different modeling notations. In addition, the results
from this paper may help in answering questions about which modeling nota-
tions should be supported with a greater emphasis in modeling tools. Further,
the results show that the use of established modeling notations (e.g., BPMN ) is
recommendable for enterprises and future process modelers as well as analysts.
Future research is needed in order to determine more precise indications about
an individuals cognitive load while comprehending process models. Besides an
in-depth statistical analysis of the results, for example, instead of using abstract
labels the process model elements could be described with concrete labels. Furt-
her, participants should be confronted with process models from real projects
expressed in terms of the assessed modeling notations. Finally, cognitive load is
only one factor having an effect on the comprehension of process models expres-
sed in different modeling notations and, therefore, the consideration of additional
factors (e.g., expressiveness,level of automation) will be subject of future studies.
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